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Executive Assistant
Randstad - Commercial
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Location Icon Canberra

My client is a membership based organisation that helps independent schools with government funding on a national basis. This client is looking for an experienced Executive Assistant to join thei...

My client is a membership based organisation that helps independent schools with government funding on a national basis. This client is looking for an experienced Executive Assistant to join their team on a short term contract. In this position you will report to the Executive Director and provide general office support to all secretariat staff.

Duties of the role include but are not limited to:

  • Coordinate diary, email and travel management
  • Screening and responding to email and phone enquiries
  • preparing meeting papers and developing or co-ordinating presentations and material
  • Providing administrative and logistical support to the office and regarding aspects of corporate governance
  • Photocopying, collating and distributing Board papers.
  • Responsible for hard copy filing and archiving functions using TRIM, an electronic record keeping system.
  • Ensuring contact details are kept up to date in Microsoft Outlook.
  • Generating mailing lists from Outlook for the distribution of publications.
  • Updating information lists used by staff.
  • Providing support to the Policy Analyst in relation to internal IT support, including uploading
  • information to the website.
  • Ordering office supplies.
  • Organising building maintenance tasks as required.
  • Coordinating travel arrangements for staff and Board members’
  • Liaising with a wide range of stakeholders to effectively work towards project outcomes
  • Resource development with the approach to effective project delivery
  • Recommending strategies and approaches for service improvements and project delivery improvements

Skills and experience:

  • Previously demonstrated experience working on project delivery
  • Previously demonstrated experience in executive support
  • Previously working to deliver outcomes for communities and families
  • Ability to effectively communicate and liaise with a wide range of stakeholders
  • Ability to work effectively in a team with a separate roles towards a common goal
  • Ability to meet tight deadlines

If you think the above criteria is you, hit APPLY NOW! If you wish to have a confidential conversation after submission, Please contact Siobahn on 02 6132 3802. Please note only shortlisted applicants will be contacted.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

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Executive Assistant - Finance Infrastructure & Strategy Team
Catholic Education Office ACT
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Location Icon Canberra

Location: Manuka, Canberra Employment Type: Full-time, fixed-termSalary Range: Grade 4 ($82,210 - $89,686 + Superannuation)Start Date: NegotiableClosing Date: 11.55pm, Sunday 18 October 2020Who A...

Location: Manuka, Canberra 
Employment Type: Full-time, fixed-term
Salary Range: Grade 4 ($82,210 - $89,686 + Superannuation)
Start Date: Negotiable
Closing Date: 11.55pm, Sunday 18 October 2020

Who Are We?

Catholic Education, Archdiocese of Canberra & Goulburn plays an integral role in education both in the ACT and NSW operating 56 Schools and 8 Early Learning Centres.

About the Role

The Executive Assistant will work in close relationship with the Chief Financial Officer (CFO), by providing high-level support to the CFO. The successful applicant will play a key role in the day to day operations of the office providing high level corporate support and working with a diverse range of stakeholders including other key executives and their related teams.

About the Role

We are seeking dynamic, professional and well-organised applicants, who are able to establish and maintain strong working relationships with a variety of stakeholders. You’ll have a broad understanding of how a Finance team functions within a medium-large sized organisation. You have strong communication skills and high level of emotional intelligence and a willingness to take initiative.

Benefits and Opportunities

  • Attractive remuneration package
  • Opportunities to undertake training and upskilling
  • Positive and social work culture


Essential Criteria

  • Clearly demonstrated and proven experience as an Executive Assistant/Executive Support Officer/Office Manager or similar within a busy multifaceted environment.
  • Proven capacity to work individually or as part of a team delivering quality and valued work in a timely manner, demonstrating strong planning and organisational skills.
  • High level interpersonal skills with a courteous and collaborative approach and an ability to build positive relationships with external and internal stakeholders. You will have strong communication skills (both oral and written).
  • Professional experience and advanced working knowledge with computer
  • software packages including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Docs.
  • Experience working with operational budgets and finance matters would be an advantage.

Please refer to the role description for an in-depth detail regarding criteria and skill set required.

Application Process

Applicants will be required to submit a covering letter outlining briefly the qualifications, skills and experience section in the Position Description and a current resume.

For further information about the role and Catholic Education Archdiocese of Canberra & Goulburn please visit the website and position description. If you have any questions contact the Recruitment Team on 02 6234 5427 or via email Recruitment@cg.catholic.edu.au.

Our Mission
To be faith filled Catholic learning communities
of hope, joy and wonder where all are welcome
and inspired to grow to their potential

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Executive Assistant to CEO
Sport Australia
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Location Icon Canberra

Sport Australia is responsible for driving greater participation, engagement, and capability in Australian sport. As a member of the ASC Board, Executive and Corporate Support team, you will prov...

Sport Australia is responsible for driving greater participation, engagement, and capability in Australian sport. 

As a member of the ASC Board, Executive and Corporate Support team, you will provide a range of high level executive and secretariat support services to assist the Board and Executive to achieve business objectives, including in the management of the Office of the Chief Executive Officer (CEO) to ensure day-to-day management requirements are met. You will provide a high level administrative support and services to the ASC Board of Commissioners and additional support services to the Chair and individual Commissioners as required. 

We are looking for a candidate who will possess the following:

  • Tertiary qualifications in administration, office management, business management or another relevant field are highly desirable.
  • Demonstrated executive support experience within a dynamic senior executive environment.
  • Demonstrated experience in, or understanding of, the provision of administrative support services to Committees and Boards.
  • Demonstrated experience in developing, monitoring, maintaining and implementing information, records, policy and procedures.
  • Experience in organising and managing travel, events, meetings and coordinating and undertaking projects.

This position is based in Canberra and will be available on a fixed term basis until 30 September 2021.

This position requires the holder to be able to obtain and maintain a AGSVA Security Clearance to Negative Vetting 1

Salary = $92,007 - $106,078 per annum + up to 15.4% superannuation.

Employment benefits include access to priority onsite Childcare placements, free parking facilities and use of on-site gymnasium.

Applications close 5.00pm AEDT Wednesday 4 November 2020 (no late applications will be accepted).

Applicants must be Australian citizens to apply

Acknowledgement of Country

The Australian Sports Commission, incorporating Sport Australia and the AIS, pay our respects to the Traditional Owners of country throughout Australia. We pay our respects to Elders past and present and acknowledge the valuable contribution Aboriginal and Torres Strait Islander people make to Australian society and sport.

Please download the job description and then hit the "Apply Now" button. You will need to upload your CV/Resume and then complete the online application form. The application form will include these questions:

  • Describe how your personal attributes will contribute to our team and enhance relationships with stakeholders
  • Referencing the job description, please describe why you believe you are suitable for this position
  • Please list your key relevant achievements

If you have any questions after reading the job description please contact Emma Stonham on (02) 6214 1161 for a confidential discussion, quoting reference number JN 0743.
If you experience any technical issues please contact People & Culture on (02) 6214 1328 or people@ausport.gov.au

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Executive Assistant Support Officer
Clarence City Council
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Location Icon Hobart

Permanent - Full TimeWe are looking for a resourceful person with extensive administration experience and well-developed interpersonal and communication skills for the role of Executive Assistant...

Permanent - Full Time

We are looking for a resourceful person with extensive administration experience and well-developed interpersonal and communication skills for the role of Executive Assistant Support Officer.

A key purpose of this role is supporting Executive Assistant’s (primarily to the Mayor and General Manager’s Office and Group Manager Engineering Services) during periods of peak workloads and leave.  The role is a full-time, permanent position that also covers administration staff absences across the whole of organisation.

A salary between $62,810 and $75,565 will be negotiated with the successful applicant (plus 12½% superannuation).

Council is an equal opportunity employer and a smoke free workplace.  Prospective applicants should note that random alcohol and drug testing is a condition of employment at Clarence City Council.

A copy of the role description (includes selection criteria) may be accessed at www.ccc.tas.gov.au/careers or by contacting Kristy Hayes on 62179678 or email khayes@ccc.tas.gov.au

Applications directly addressing the selection criteria should be forwarded to the General Manager, Clarence City Council, PO Box 96, Rosny Park 7018 or email to human.resources@ccc.tas.gov.au

Applications close 9:00am Monday, 2 November 2020.

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Executive Assistant
Mildura Base Hospital
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Location Icon Mildura, Victoria

Executive AssistantFull TimeThis is your chance to shine!Use your exceptional administrative skills to support senior healthcare leadersNewly created positionAbout the OrganisationMildura Base Pu...

Executive Assistant

Full Time

  • This is your chance to shine!
  • Use your exceptional administrative skills to support senior healthcare leaders
  • Newly created position

About the Organisation

Mildura Base Public Hospital (MBPH) has approximately 930 staff and is a 180 bed tertiary teaching hospital (Level 1) providing public hospital services on behalf of the Victorian Government to the community of Mildura and the Sunraysia District.

We aim to promote and provide a work environment that embraces a culture of continuous improvement and encourages professional development to support staff to maximise their growth potential. 

About the Role

The Executive Assistant will support the Chief Nursing & Midwifery Officer (CNMO) and the Executive Director Clinical Operations (EDCO) to ensure the provision of administrative and secretarial services in order to achieve organisational goals and excellence in service delivery.

This highly regarded position will be responsible for:

  • Providing confidential and efficient secretarial services in relation to the flow of information to and from the office of the CNMO/EDCO
  • Preparing agendas, and accurately maintaining minutes and records of major events
  • Developing, formatting and delivering documents to the appropriate parties as directed by the CNMO/EDCO
  • Planning and coordinating functions and special projects as required

About You

  • Extensive administrative support experience at the Executive or Senior Leader level
  • Highly developed verbal and written communication skills and advanced computer skills
  • Can protect confidentiality of information across the responsibilities required of the role
  • Ability to work effectively both independently and within the broader hospital administration team

What we can offer you

  • Access to Salary Packaging (pay less tax!) and novated leasing
  • Staff Wellbeing Program and Employee Assistance Program
  • Flexible work arrangements
  • Ongoing professional development
  • Supportive and innovative team environment
  • Our Location! Further information regarding Mildura @ www.visitmildura.com.au

How to Apply

All applications must be lodged online by clicking on the ‘apply now’ button.

For a position description please contact the People and Culture Team on humanresources@mbph.org.au

Further information regarding the Hospital @ www.mbph.org.au

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Pa, Ea & Secretaries

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Pa, Ea & Secretaries Salaries
How much do Pa, Ea & Secretaries earn in Australia? The average salary of Pa, Ea & Secretaries is $71,304 in Australia
$71,304 /yr
Additional Cash Compensation Information Icon
Average $71,304
Range $70K - $80K
Last updated October 23 2020
The average pay range for Pa, Ea & Secretaries is between $70K and $80K. Salaries vary from a low of $40K up to $110K per year. The average number of Pa, Ea & Secretaries roles advertised per month is 520 in Australia between November 2019 and October 2020.
What are the most common skills required to be a Team Secretary? The most common skills required for a Team Secretary are:
Administration Administrative Conferences Consulting CRM Maintenance Photocopying Architecture Building Construction Design Engineering Insurance Invoices Aconex Administration Fuel Administrative Billing Confidentiality Database Drafting Filing Law Marketing Paralegal Printing Records Recruiting Remuneration
See all 30 skills

These skills are most commonly found in Team Secretary job advertisements and position descriptions.

Last updated September 30 2020
Which recruitment agencies have the largest number of PA, EA & Secretaries roles in Australia?
See which recruitment agencies advertise the most PA, EA & Secretaries roles. See what salaries they paid for PA, EA & Secretaries in Australia. See how they compare to the average PA, EA & Secretaries salary of $71,304.
Hays Office Support
Canberra (100%)
138

$94K-$115K

($33,821)

$94K-$115K
($33,821)
Charterhouse
Sydney (60%), Melbourne (40%)
120

$65K-$78K

($981)

$65K-$78K
($981)
u&u Pty Ltd.
Brisbane (78%), Townsville (22%)
110

$36K-$46K

(($30,162))

$36K-$46K
(($30,162))
EST10
Sydney (100%)
106

$53K-$64K

(($12,804))

$53K-$64K
(($12,804))
Hudson - Business Support
Canberra (76%), Perth (19%), Melbourne (5%)
100

$71K-$84K

($6,503)

$71K-$84K
($6,503)
Last Updated October 23 2020
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How many years does it take to become a Team Secretary?
Most candidates undertake an average of 4 years Administration & Office Support prior to being appointed as a Team Secretary.
Average Administration & Office Support required to become a Team Secretary
Last updated October 22 2020
Most candidates have on average 6 years working experience prior to becoming a Team Secretary.
Average Administration & Office Support required to become a Team Secretary
Last updated October 22 2020
Where are PA, EA & Secretaries in Australia sourced from?
PA, EA & Secretaries are sourced from
these companies
Commonwealth Bank
National Australia Bank
Macquarie University
BT Financial Group
Dixon Advisory
PA, EA & Secretaries are sourced in Australia are most likely to be sourced from these schools
TAFE
Griffith University
Macquarie University
Curtin University
Swinburne University of Technology
Last updated October 24 2020
Where are most Team Secretary roles located in Australia?
Melbourne 2 / 67%
Brisbane 1 / 33%
Last updated October 16 2020
Which locations in Australia pay the most for Pa, Ea & Secretaries?
Canberra ($84K)
Albury ($79K)
Sydney ($79K)
Perth ($76K)
Melbourne ($75K)
Last updated October 16 2020