Temporary Secretary Jobs In Australia

Now Displaying 60 of 74 Temporary Secretary Jobs




  • Executive Assistant | Office Manager

    Executive Assistant Office Manager Temporary to Permanent opportunity Convenient CBD location Varied role The Opportunity This is an exciting opportunity to join this growing organisation based in the heart of the CBD. This role is a integral part of the business as you will be the backbone to the organisation. A proactive, self starter with a non-hierarchical approach to work - no task is too small, is what will be required to be successful in this position. The Responsibility The role duties will include but not be limited to Diary management for managers and wider team Travel booking Meeting and greeting of clients Scheduling of appointments with internal and external stakeholders Office management Event organisation Adhoc project work Assist with marketing as and when required On-boarding of new starters. The Expertise This role will require someone who is familiar working within the financial services sector. An enthusiastic and positive style will see you fit in well within this team culture. Tertiary qualified in a relevant field will be looked upon favourably in this role. An excellent communication style with a high level of professionalism will see you succeed in this growing business. The Next Step If you believe you hold the skills required for this role, please apply online with an updated resume today Alternatively, please call Louise Tyler on 0488 022 124 for a confidential discussion. chat with us Assistant Sydney is a specialist recruitment firm focused solely on Office Support talent searches, salary benchmarking and career planning. Our goal is to help clients and candidates navigate an increasingly competitive and challenging employment market. assistant sydney Level 32, 200 George Street, Sydney 2000 02 8277 4124 assistantsydney.com.au

    location Sydney, New South Wales


  • EA to CEO

    EA to CEO Executive Assistant Sydney CBD 80-90k + super About the Client The ACHS is an authorised accreditation agency with the Australian Commission on Safety and Quality in Health Care. They are authorised to accredit healthcare organisations to the National Safety and Quality Health Services Standards (NSQHSS). These standards form the basis of many of the accreditation programs provided by the ACHS. About the Role This role is a fantastic opportunity for a confident, and highly organised EA to provide administrative support to the CEO, and secretarial services to the ACHS and ACHSI Boards and the Council. It requires embodying a positive and proactive approach as you work closely with the CEO, coordinating diary and meeting management, event coordination, travel logistics as well as managing governance activities including Board meetings, notices and elections About the Person The ideal person will have previous EA or PA experience working within professional services, and very familiar with committing to maintaining high standards. You should demonstrate initiative and have the ability to be both personable and professional. You will be transparent and have a flexible approach to working hours. This role would suit an individual with exceptional communication skills, who can engage and build relationships with a range of stakeholders. Duties include but are not limited to Coordinate the CEO™s diary for meetings, conferences, and teleconferences Extensive email management Manage all travel itinerary for national and international travel for the CEO and Board members Produce, format and prepare correspondence, reports and presentations at Board, committee and executive level Work with CEO on ad-hoc projects Arrange and coordinate meetings and take minutes for the board and sub-committees Assist with the logistics and the coordination of meetings and events registrations, catering, and equipment Drafting and formatting letters, presentations, and documents Organize Board meeting resources and plan to schedule To be successful you will have Minimum of 3+ years™ experience supporting C-suite level, CEO preferred The ability to communicate well, both spoken and written Excellent attention to detail with the ability to multi-task and meet strict deadlines High standards of integrity Demonstrated ability to maintain strict confidentiality Experience preparing senior meeting agendas, papers, minutes and coordinating reports Strong I.T. skills including MS Office suite, CRM systems and other relevant programs. Are you ready for a new challenge? Does this sound exciting to you? If so APPLY now Alternatively, call Kristina and Louise on 02 9093 4925 for more information. Beaumont People specialises in all areas of NFP recruitment including memberships, fundraising, and corporate partnerships. Please click Apply if you are interested in the role. If you have any queries, please contact Kristina Lesko 9093 4925 Beaumont People Level 29, 259 George St Sydney, NSW 2000 (02) 9279 2777 Leading recruitment agency specialising in Business Services, Contact Centre Sales, Education, Health Social Care, Charitable Organisations, Associations Memberships and Executive Search www.beaumontpeople.com.au

    location Sydney, New South Wales


  • Executive Assistant

    Executive Assistant Executive Assistant Working for a leading education provider in the CBD Permanent opportunity Annual Salary Package between 108,220 and 111,14 inclusive of super ABOUT THE ROLE The Executive Assistant is responsible for providing high level administrative and secretarial support to two Senior Executives. The ideal candidate will ensure accurate, timely and appropriate responses to varied demands and tasks associated within this position. Key responsibilities and duties Serve as the first point of contact for enquiries for the Senior Executives, including screening of calls, inbox management, dairy management, travel and accommodation requirements, correspondence, meeting planning and minute taking Correspondence on behalf of the two Senior Executives including drafting and typing general and confidential material, preparation of presentations, liaison with internal staff and general minute taking General administration duties including filing, maintaining paper and electronic records and correspondence, and general assistance with financial administration Ensure all documentation, analysis, presentations and material are ready and accessible in a timely and effective manner for the Senior Executives, particularly with meeting and presentation material Liaise with appropriate parties regarding matters that concern the two Senior Executives Implementing, administrating and improving procedures and systems to enable better functionality within the team including policies, procedures and priorities of other areas of the provider Excellent organisational skills and the ability to manage and prioritise competing deadlines with highly developed interpersonal, verbal and written communication ABOUT YOU The ideal candidate is someone who is experienced within the Executive Support space. This person needs to work collaboratively and have a well-developed working relationship with the two Senior Executives. Prior experience and skills Proven experience as a Senior Executive Assistant, with experience supporting more than one Executive Demonstrated ability working in a high functioning environment, whilst maintaining confidentiality always Strong customer service skills, people skills and comfortable communicating with individuals across an array of levels both internally and externally. Ability to work autonomously without supervision whilst prioritising competing tasks Experience working in a planningfacilitating role in a team environment Be a forward thinker and plan ahead, including preparation of documentation, presentations, paperwork and agendas for internal and external meetings Strong administration abilities with Advanced Microsoft Word, Outlook and Web research experience, with Intermediate experience with PowerPoint and Excel Demonstrated ability to develop collaborative relationships with colleagues and client groups HOW TO APPLY If you are interested in this position, please submit your application below. For further information, please call Emily, 02 9093 4938. Please click Apply if you are interested in the role. If you have any queries, please contact Emily Hadzipasic 02 9093 4938 Beaumont People Level 29, 259 George St Sydney, NSW 2000 (02) 9279 2777 Leading recruitment agency specialising in Business Services, Contact Centre Sales, Education, Health Social Care, Charitable Organisations, Associations Memberships and Executive Search www.beaumontpeople.com.au

    location Sydney, New South Wales


  • Executive Assistant

    Executive Assistant Clemenger BBDO Sydney is looking for an energetic and enthusiastic Executive Assistant to join our team. You will work closely with other administrative staff across the agency, providing day to day administrative support to your team and ensuring the smooth and efficient management of their work days. This is an exciting opportunity to work in an award-winning integrated advertising agency which is part of a global network, where you can grow and develop. Our team has a diverse mix of creative and intelligent individuals who are passionate about creating world-class advertising. This isnt your typical office environment, its energetic, youthful and theres a good balance between work and fun. Responsibilities Diary Management Providing ad hoc support to the broader leadership team Organising meetings, booking meeting rooms and helping with catering Expense Management Monitoring of incoming communications and correspondence Travel Management - booking executive travel and accommodation, raising POs Work in conjunction with EAs to plan and facilitate any company external events and social functions Develop and maintain strong relationships with senior client EAs Project managing Awards submissions Desired Skills and Experience You will ideally have 2-3 years experience gained in a Executive Assistant or PA role (ideally in a similar industry), and be ready to take the next step up in your career Ability to multitask and see tasks through to completion in a timely manner Strong attention to detail and exceptional organisation skills Flexibility and adaptability - can handle it when things change in the agency on a regular basis Ability to work on own initiative Exceptional people skills (both external and internal) Confidence and openness in dealing with Management and Agency staff Ability to break down tasks, delegate and initiate action If this sounds like the sort of challenge you are looking for, please send through your CV now. Please note all applicants must have valid Australian working rights.

    location Sydney, New South Wales


  • Personal Assistance to Executive Director Clinical Operations (A06) - PFT

    Personal Assistance to Executive Director Clinical Operations (A06) - PFT Justice Health Forensic Mental Health Network is a state-wide Specialty Health Network delivering health care to adults and young people in contact with the forensic mental health and criminal justice systems across community, inpatient and custodial settings. What are we looking for? Enthusiastic team members with a can-do attitude Commitment to outstanding customer service Innovative thinkers who strive for excellence We offer great Salary packaging options to eligible staff to enhance benefits Employment Type Permanent Full Time Position Classification Admin Off Lvl 6 Remuneration 70,635.70 - 72,384.72 p.a plus employers contribution to superannuation and annual leave loading Location Malabar Hours Per Week 38 Requisition ID REQ128272 Justice Health Forensic Mental Health Network is a state-wide Specialty Health Network delivering health care to adults and young people in contact with the forensic mental health and criminal justice systems across community, inpatient and custodial settings. An exciting opportunity exists for an enthusiastic applicant to join our team. The position provides a wide range of advanced clerical, administrative and day-to-day support to (usually) two Directors. The position plans and organises the administrative activities of the Directors, ensuring all administrative tasks are completed in an efficient and timely manner. We offer great Salary packaging and Fitness Passport to eligible staff to enhance benefits. Employment of a temporary visa holder may only occur if no suitable permanent resident or citizen of Australia has been identified for this position following suitable labour market testing. Justice Health Forensic Mental Health Network is committed to equal employment opportunity and embraces diversity and inclusion within its workforce. As such, people from diverse backgrounds are encouraged to apply. This includes but is not limited to Aboriginal and Torres Strait Islander People, People with Disability, Women and People from Culturally and Linguistically Diverse backgrounds. Demonstrated experience effectively managing electronic calendars, email and task lists, including managing appointment conflicts and tracking delegated tasks. Demonstrated experience preparing, formatting and managing meeting papers, correspondence, briefs, and other documents for signature or review, including using an electronic records management systems. Proven ability to work as a part of a team and establish positive, effective work relationships. Demonstrated experience to prioritise a demanding workload and ensure tasks are completed by deadlines. Demonstrated understanding of integrity, responsibility and personal accountability and confidentiality. Advanced level of written and verbal communication skills. Need more information? 1) Click here for the Position Description 2) Find out more about applying for this position For role related queries or questions contact Sharon Jacobs on Sharon.Jacobshealth.nsw.gov.au Applications Close 25 September 2019 NSW Health Service Employer of Choice

    location Sydney, New South Wales


  • Executive Assistant

    Executive Assistant As a dynamic, driven Executive Assistant (EA) you™ll work with minimal direction to support several of our most senior consultants, Partners, and Principals. You will manage and assume responsibility for your stakeholders™ agendas, effectively and proactively prioritising to ensure that the consultants we support have what they need to seamlessly serve the needs of our clients. You™ll make decisions and give guidance to others based on your knowledge of the client and your stakeholder preferences. You™ll book travel, schedule meetings, keep track of time and expenses, support the consulting team process, and generally keep up with the fast pace of our most senior consulting staff. You will be surrounded by an Operations Team that consists of a group of really service and team-oriented people. EAs actively participate in office life, are flexible and willing to help fellow team members, and collaborate across functions. YOU™RE GOOD AT Providing high-level executive support for Partners and other senior executives in a fast-paced and changing client service environment. You have strong attention to detail and accuracy, particularly when under pressure Anticipating and coordinating point-to-point travel needs as necessary. You™re proactive, looking ahead at what needs to be done on all dimensions Making judgement calls “ you™re highly professional and diplomatic, you know when to ask for help and your advice is sound and practical Building working relationships with key stakeholders. You™re extremely people focused Acting as a thought partner and trusted advisor to Partners and others at BCG, making sure they know what they need to know, guiding them toward making right decisions about the use of time and looping in all relevant parties as needed YOU BRING (EXPERIENCE QUALIFICATIONS) Prior experience as an Executive Assistant supporting busy senior executives (professional services experience is preferred) Demonstrated leadership andor customer service experience. You™re highly responsive with strong interpersonal and communication skills Excellent time and project management skills. You have clear systems and composure to deal with multiple tasks at once Organisational skills to assist with all the behind-the-scenes magic while providing creative solutions, driving our high-level customer service, and positively impacting our client work A strong intellectual curiosity. You™re a creative thinker, interested in the bigger picture Adaptability and flexibility. You will thrive in a fast-paced and changing environment bringing open-mindedness and positivity to challenges YOU™LL WORK WITH Youll be working within a closely knit team of Executive Assistants, Principal Assistants and Administrative Assistants reporting into an Office Manager. Youll be supporting two to three Partners and youll work with the other administrative team members to back each other up and help each other out when things get extra busy or when someone is out of the office. The team is very collaborative and enjoys learning and mentoring each other. Your manager will be a great resource for support and troubleshooting and will provide developmental guidance and support as you grow your capabilities at BCG. WHO ARE WE BCG pioneered strategy consulting more than 50 years ago, and we continue to innovate and redefine the industry. We offer multiple career paths for the world™s best talent to have a real impact on business and society. As part of our team, you will benefit from the breadth and diversity of what we are doing today and where we are headed next. We count on your authenticity, exceptional work, and strong integrity. In return, we are committed to supporting you in discovering the most fulfilling career journey possible”and unlocking your potential to advance the world. The Business Services Team (BST) consists of various functional professionals, including our business management and operations team members, who work to ensure that BCG is running smoothly, efficiently, and productively. Members of this team contribute directly to the success of our business through a number of roles, including executive and administrative assistants, visual service artists, receptionists, facilities staff, and the team leaders and office coordinators who manage these operations and business management jobs.

    location Sydney, New South Wales


  • Junior Executive Assistant

    You will provide day to day support directly to the General Manager for the National Trade Marketing team, organising schedule and travel arrangements, whilst maintaining the highest level of confidentiality. You will use your outstanding communication skills to provide a fantastic experience to all key stakeholders you engage with on a daily basis. What„s the role? Support the General Manager Trade Marketing Manage financial approval requests where applicable Ensure regular meetings are scheduled for all direct reports and other key business relationships Administrative tasks, organise schedule and travel bookings Responsible for the administrative tasks required from the GM and central point of contact for the Management Team to the GM Learn and adopt new bespoke system specific to the business Use your initiative to foresee any clashes of schedule or support required Who are you? Completed HSC or equivalent, tertiary qualification highly regarded Demonstrated background in executive support Experience in media andor marketing a distinct advantage Highly organised and efficient A confident communicator Strong working knowledge of MS Office Suite and Google Suite is essential Working knowledge of Concur is highly advantageous What„s in it for you? Exposure to global operations and networks Opportunity to innovate, challenge the norm and pioneer the way forward Access to our subsidised on-site gym and partner benefits On-site cafeteria and central location Variety of work where no two days are the same Who are we? The nations most influential media organisation, and the largest publisher across print and digital, News Corp Australia reaches an unduplicated audience of 16 million Australians every month. As well as our famous news and sport brands, we lead the way in fashion, food, health, real estate and parenting. Whats next? Apply now or for more information on careers at News Corp Australia visit www.newscorpaustralia.comcareers

    location Sydney, New South Wales


  • Executive Assistant / Administrative Assistant (6 month Mat Leave)

    Executive Assistant Administrative Assistant (6 month Mat Leave) Allegis Global Solutions is founded on a culture that is passionate about transforming the way the world acquires talent. We currently have an exciting opportunity for someone to join our team in an admin. coordination and travel events management capacity. This is approx. 6 month fixed-term contract role covering maternity leave. Enable seamless operational delivery through your outstanding organisational skills and ability to multitask. Youll assist in driving operational excellence and strive to be an ambassador for the Allegis Global Solutions brand at every interaction. Previous experience in a similar role is essential. We like a positive ˜can-do™ attitude and the ability to remain calm under pressure. Excellent time management skills and the ability to effectively prioritise tasks is important and, naturally, you need to be great with MS Office suite. You will support senior leadership with Calendar management Emailinbox correspondence management Travel arrangements Expense Management Organising events and meetings - coordination, presentation, timing, attendees, details, budget and technology Some office management duties - basic IT, eg, printers, etc Document control - editing and formatting, shared drives Coordination and facilitation of ad hoc projects, as required Sales support, including assistance with developing sales and marketing materials See what it™s like to work at AGS by searching LifeAtAGS on any social network. allegisglobalsolutions.com The application form will include these questions Which of the following statements best describes your right to work in Australia? How many years experience do you have as an administration officer? Which of the following Microsoft Office products are you experienced with? Do you have experience in an administration role? Whats your expected annual base salary?

    location Sydney, New South Wales


  • Executive Assistant | Ongoing contract | Late September start!

    Executive Assistant Ongoing contract Late September start Attractive hourly rate, circa 45 ph+ Unique and fascinating business Incredibly fast paced and demanding role The Opportunity Our client is a listed multinational company who specialises in the digital space by providing business to business support via networks and services. We have a fantastic ongoing contract opportunity for an experienced, tech savvy Executive Assistant to support the Australian Managing Director in a true 11 capacity. The extremely modern and high security offices are located South of Sydney, which is a short walk from the train station or there is parking onsite. We require someone who will be comfortable working in highly reactive and fast paced environments, and can build relationships with stakeholders of every level. The Responsibility A full description will be provided during an interview, however the key responsibilities include Coordinating and booking domesticinternational travel and itineraries Managing a complex and high level email, diary and calendar Coordinating events including venue scouting, organising catering and guest lists Producing reports and presentations (PowerPoint) Reconciling expenses and credit cards Acting as a strong gatekeeper for the MD The Responsibility The ideal candidate will be an accomplished Executive Assistant who has a minimum of 3-5 years™ experience supporting at a 11 capacity. You™ll be a strong communicator, possesses advanced MS Office Suite skills, and be highly confident with your decision making and gatekeeper abilities. You™ll need to have a dynamic, fast paced and reactive attitude, and be focused on ensuring your MD is looked after 110 of the time. If you are confident that your problem solving and proactive attitude means you have what it takes for this role “ please apply with an updated CV immediately The Next Step If you think this sounds like you, please apply with an updated resume to be considered. This process will is moving quickly, so please contact Isabella Armati with any questions on 0417 937 303. chat with us Assistant Sydney is a specialist recruitment firm focused solely on Office Support talent searches, salary benchmarking and career planning. Our goal is to help clients and candidates navigate an increasingly competitive and challenging employment market. assistant sydney Level 32, 200 George Street, Sydney 2000 02 8277 4124 assistantsydney.com.au

    location Sydney, New South Wales


  • Team Assistant

    Team Assistant Team Assistant Located in Bankstown “ close proximity to public transport Full-time permanent position Excellent opportunity to support the Executive Leadership Team at Disability Services Australia About the Organisation Disability Services Australia has been committed to empowering people to reach their maximum potential since 1957. They are driven by their Core Values putting people first, being one unified team, accountability, striving to do better, being inspired by challenge and making ethical decisions. They are a leading not-for-profit provider of community-based services throughout NSW. DSA has a long history of delivering a personal and considered service that meets each person™s individual needs. About the Role The Team Assistant will be a key partner to the Executive Leadership Team and will play an integral part in achieving their outcomes. Reporting directly to the Executive Assistant to the CEO, this critical role supports the daily operations of the Executives to achieve their strategic goals. Potential candidates will have strong administrative support experience and proven success building strong relationships with internal and external stakeholders. Key Responsibilities Include Scheduling multiple calendars, including internal and external meetings, as well as inbox management Arranging travel and preparing detailed itineraries as required Coordinating business functions and meetings such as one on one, team meetings and GM Town Halls, supporting with minute taking and action item follow up Managing all incoming inquiries and escalating as necessary to ensure the Executive™s schedule is respectfully followed and prioritized accordingly Producing correspondence, presentations, and reports on behalf of the Executives Assisting in ongoing project management with the team Communication with stakeholders from all levels Processing invoices, including expense reconciliations Tailored administrative assistance as needed by each Executive About the Successful Candidate The candidate will have some experience providing support at the management level. This candidate will be well established in their administration career and aspiring to be a PersonalExecutive Assistant. Key Skills Include Have a collaborative working style while maintaining strict confidentiality High level verbal and written communication skills Technologically savvy with an intermediate - advanced proficiency in Microsoft Office - Word, Excel and PowerPoint A high standard of professionalism is essential Ability to manage multiple responsibilities and stay outcomes focused under pressure How to Apply If this sounds like something that you would be interested in, please apply with a cover letter outlining your previous experience and the reason for your application along with your full resume. If you have any further questions, please contact Diana Linde or Rhonda Newman at dianabeaumontpeople.com.au or rhondabeaumontpeople.com.au There is no closing date for this role, all applications will be reviewed as they are received, and successful applicants will be contacted. Beaumont People has been contracted to recruit this role on behalf of Disability Services Australia, therefore all queries must be directed to Rhonda Newman at Beaumont People. Please click Apply if you are interested in the role. If you have any queries, please contact Rhonda Newman 02 9279 2777 Beaumont People Level 29, 259 George St Sydney, NSW 2000 (02) 9279 2777 Leading recruitment agency specialising in Charitable Organisations, Associations Memberships, Business Services, Contact Centre Sales, Education, Health Social Care and Executive Search www.beaumontpeople.com.au The application form will include these questions Which of the following statements best describes your right to work in Australia? Whats your expected annual base salary? Do you have experience in an administration role?

    location Sydney, New South Wales


  • Executive Assistant

    Executive Assistant About the Company A successful boutique investment firm based in the hub of Sydney CBD is seeking an immediately available Executive Assistant to cover a period of annual leave commencing Thursday 19th September for a hand-over. Key Responsibilities Diary and calendar management “ No inbox Organising ad-hoc travel arrangements Assisting with the preparation of PowerPoint presentations Compiling documentation for meetings Arranging and coordinating meetings “ internally and externally Management of expenses Additional duties as required such as ensuring the kitchen is maintained and the plants are watered About You Minimum 3 years experience in an EA role from a professional services environment Experience supporting multiple senior staff and prioritising task effectively Advanced skills for Microsoft Office Confident, strong attention to detail, organisation skills, including effective time management How to Apply Click the APPLY NOW button to be considered or contact Lennie Dowle if you would like to make an enquiry 02 8098 0984 For the most up to date roles and recruitment information please add us on Facebook httpswww.facebook.comboutiqueconsult or follow us on LinkedIn httpswww.linkedin.comcompanyboutique-the- Lennie Dowle (02) 8098 0984 Level 6, 84 Pitt Street Sydney NSW 2000, Australia boutiqueconsult.com.au

    location Sydney, New South Wales


  • Executive Assistant to Managing Director

    Brand new role Support to a Managing Director Sydney CBD location Here™s a snapshot of your day Provide full one on one support to the Managing Director NSW and from time to time offer additional assistance to the broader executive team Diary, travel and communication management, meeting organisation and minute taking Extensive internal and external clientstakeholder engagement and interaction Process expenses, invoices and ad hoc financial administration Collaborate and assist with office and programme management Here are some of the strengths you™ll have to help us deliver Experience in a similar role, supporting an executive within the corporate sphere Maturity, confidentiality and diplomacy Relationship focused, with highly developed, polished communication skills Committed, enthusiastic team player, with a willingness to work with a number of diverse individuals Advanced MS office knowledge. Attention to detail and a strong organisational ability Can we inspire you to join us? CBRE is committed to building a diverse and inclusive culture across the business. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, lesbian, gay, bisexual, transgender and intersex (LGBTI) people, women, mature age workers, people with disabilities and people from different cultural backgrounds. Our employee advantage program reflects our commitment to progressing your learning and development, career, recognition, well-being, benefits, pay and community contribution. If you are successful in progressing, you may be asked to complete a short video interview as part of the recruitment process. We look forward to hearing from you.

    location Sydney, New South Wales


  • Executive Assistant

    Executive Assistant A unique opportunity for a motivated and experienced administrator to join the dynamic Dorado Property team on a permanent part-time basis (two full days or potentially three days of school hours to suit the successful applicant). The Position You will be a key support to the East Coast Property Director and our small expert team. Responsibilities will include Providing general office support Managing the Sydney teams™ calendars Undertaking personal assistant duties for the Director - Property Assisting with national internal communications Assisting with internal process and documentation control Data entry and Other general administrative duties as required. Your role will also be an integral part of the business™s culture and will positively contribute to the office environment by engaging and supporting health and wellbeing initiatives as well as occasional corporate and social events. The Person As the successful applicant, you will be a capable individual with exceptional attention to detail and a helpful nature. You will hold a minimum of five years of administration experience in a corporate environment as well as Strong working knowledge of MS Office Suite and Google Suite Experience in investmentfunds support roles for financial services andor property development organisations (desirable) High standards of accuracy Excellent organisation skills Superior written and verbal communication skills. Ability to communicate with people of all levels of seniority including external vendors Ability to determine priorities and multitask effectively High standards of integrity and discretion The ability to work autonomously and A professional and approachable demeanour. The Company Dorado Property is a multi-family investment house specialising in financing the development of Australian property. Dorados innovative debt and equity solutions have enabled it to partner with developers in an extensive range of projects with an on completion value in excess of 1 billion across more than 1,750 units and buildings. Previous and current projects cover mixed-use, metropolitan and rural residential, office, medical and industrial developments. The Dorado team prides itself on its ability to empower developers to carry out their plans to completion whilst providing significant returns. Dorados Directors are aware that this ongoing achievement is only fulfilled through the exceptional expertise of their hard-working team and consequently work closely with their employees providing ongoing professional development and mentoring. Further information on Dorado and the team can be found at www.doradoproperty.com.au. The Benefits The Dorado Property consists of a small expert team which has developed a workplace culture that emphasises and supports employee learning and development as well as cultivates positive and collaborative working relationships. If you have the qualifications, skills and abilities detailed above, we look forward to receiving your application. Please contact Laura Craig (Grace HR) for any queries relating to this role on 0401 404 002 or applicantsgracehr.com The application form will include these questions Which of the following statements best describes your right to work in Australia? Which of the following Microsoft Office products are you experienced with? Do you have experience in an administration role? How much notice are you required to give your current employer?

    location Sydney, New South Wales


  • Executive Assistant to CEO

    Australian Kookaburra Kids Foundation is a growing, exciting not for profit organisation providing an exceptional service and support to children who live in families affected by mental illness. We are seeking an enthusiastic and energetic person to fill the role of Executive Assistant to CEO. The Executive Assistant supports the Chief Executive Officer and The Board in the general administration of the organisation. The position is a full time permanent position based in the Sutherland Shire. The position is full time, however, flexibility can be considered for the right candidate. Occasional out of hours work is required. Key Responsibilities Provide administrative support to the CEO (broader team and Board of Directors as required) Calendar management, planning and scheduling meetings, conferences, teleconferences Manage travel (flights and accommodation) bookings for the team Manage CEO and Travel Expense Reconciliation Prepare Agenda and associated papers for the Board and the Board Sub Committee meetings Attend Board Board Sub-Committee Meetings, draft minutes from all such meetings, schedule and communicate all relevant meetings to the Board Manage CEO™s Correspondence Developing and utilizing filing and retrieval systems Attending and note taking at meetings as required Research, identify and communicate with relevant stakeholders on CEO™s behalf Willingness to assist with and attend company events Carry out special projects as allocated by Chief Executive Officer Desirable Competencies and Experience At least 3+ years experience working in a similar role Not for Profit experience advantageous Attention to detail, high level of accuracy, super organised with ability to prioritise and multitask Experience preparing and distributing board packs advantageous Ability to engage with stakeholders on all levels Ability to treat confidential information appropriately Sound interpersonal and problem solving skills IntermediateAdvanced Microsoft Office Suite proficient Excellent oral and written communication Ability to see the œBig Picture and foster collaboration within the team to deliver goals Criminal Record and Working With Childrens checks will be undertaken on successful applicants. To Apply Via the link on Seek.com or email samantha.gibsonkookaburrakids.org.au with your CV and cover letter to address how you meet the skills and criteria. The application form will include these questions Which of the following statements best describes your right to work in Australia? How many years experience do you have as an executive assistant? Whats your expected annual base salary? How much notice are you required to give your current employer? Do you have a current Working With Children (WWC) Check?

    location Sydney, New South Wales


  • Executive Assistant

    About the business SAMSN Survivors Mates Support Network (SAMSN) is a not-for-profit organisation co-founded by male survivors of child sexual abuse. SAMSN offers a range of FREE professional peer support services available to men and their families regardless of ethnicity, sexual orientation or religious beliefs. SAMSN aims to build a support network that gives voice and agency to male survivors. These services include individual planned support, monthly meetings and professionally facilitated eight-week groups, as well as supporters and service providers workshops. About the role The ideal candidate will provide a high level of professional administrative support to the MDCEO. The position will liaise with internal and external stakeholders including Board of Directors, Senior Management, Ministers of Parliament, funding bodies and members of the public. The EA will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organisational skills and the ability to maintain a realistic balance among multiple priorities. The EA ensures the MDCEO is prepared and informed on relevant matters in a timely manner. The role includes proactively managing the MDCEOs diary, researching, preparing and responding to telephone calls and ensuring correspondence is responded to within specific timeframes. In providing this support the position exercises a high degree of competence, initiative, discretion and confidentiality. Position Accountabilities - Provide quality and timely administrative support to the MDCEO Maintain and coordinate an effective calendar and filing system, ensuring the MDCEOs competing demands are effectively managed. Provides a gatekeeper role for direct access to MDCEOs time and office Proactively manage correspondence, both emails and letters received. This includes preparation of responses and briefing notes as required and keep the MDCEO updated Support the MDCEO by proactively responding to enquiries with a high level of discretion, maturity, diplomacy and judgement Maintain a high level of awareness of matters coming into and out of the MDCEOs office to effectively respond to enquiries and exercise sound judgement on the manner of responses Prepare agendas and minutes of various internal and external meetings convened or attended by the MDCEO. Follow up matters arising at such meetings on behalf of the MDCEO Work collaboratively with the Senior Management team contributing to a positive team environment by Providing back up support for colleagues where applicable Positively contributing to team meetings Supporting and encouraging other team members by actively displaying positive team and organisational behaviour Comply with WHS legislation and regulation obligations and apply Think Safe Live Well philosophy Embrace ethical and moral behaviour and report any suspected instances of fraud andor corruption in accordance with SAMSNs Code of Conduct Follow all SAMSNs policies and procedures Perform other work as directed by the MDCEO within the scope of the role. Benefits and perks SAMSN offers a diverse, inclusive and flexible environment, and a team of hardworking and committed service providers. As the successful candidate you will be joining an organisation where you will be supported to learn and grow. You will also have access to a generous salary sacrifice package. Skills and experience Selection Criteria SAMSN is an equal opportunity employer and is committed to ensuring a safe environment for children and young people. We strongly encourage individuals of diverse backgrounds including but not limited to those from the Aboriginal and Torres Strait Islander, Culturally and Linguistically Diverse, the LGBTIQ community and living with a disability to apply. Essential Demonstrated ability to provide a high level of administrative support to Senior Management Strong organisational and time management skills Excellent verbal and written communication skills Demonstrated ability to liaise with a diverse range of stakeholders Demonstrated ability to work autonomously and responsibly An understanding of WHS legislation and an employees responsibilities under the Work Health and Safety Act 2011. Desirable NSW Drivers Licence Previous experience working in a not-for-profit organisation. The successful applicant will be required to have or willing to obtain a current National Police Check and a Working with Children Check. How to apply If you have any queries about this role please contact the General Manager, Les Spencer, either by email lessamsn.org.au or telephone 02 8355 3711. Address your cover letter to the General Manager, Les Spencer and email your application along with your responses to the Selection Criteria to lessamsn.org.au

    location Sydney, New South Wales


  • Team Assistant | Property | $60 - 70k + Super

    Team Assistant Property 60 - 70k + Super Take initiative and make this role your own Close to transport and convenient location in the CBD Immediate start available for the right candidate The Opportunity Our client are an industry leader who provide an unrivalled and expert service within the property advisory and real estate sector. They are looking for a sharp, driven and intelligent professional to provide support to two Director™s and a small team. Their contemporary offices are located in the heart of the CBD, close to public transport. They are looking for an experienced and proactive admin professional who exhibits initiative, has a ˜no fuss™ attitude and can provide high level support overseeing the general administration of the firm. The Responsibility In this varied role where no two days will be the same, your responsibilities will include but not be limited to Diary, travel and calendar management for the Director™s Expense reconciliation Booking meetings and liaising with various stakeholders Assisting the Director™s with property and database management Presentation, report and document preparation Any other task to support the efficient running of the office. The Expertise The ideal candidate will have worked in a similar Administrative role , with 3 + years™ experience in a professional environment. You must have the correct aptitude to manage various tasks, demands and time frames, whilst also being reactive to last minute change. Property or real estate experience is advantageous, but not imperative for the right candidate. A high attention to detail is a essential, as you will be formatting and preparing property related documents and the ability to communicate with various internal and external stakeholders confidently is a must. The right person will be well organised, efficient, and will be excited by the opportunity to get involved in an array of tasks. Finally, having an intermediate understanding of MS Office Suite, specifically excel is required. The Next Step If this sounds like you, please apply with your most recent CV today. Alternatively, please contact Claire McClintock for further information on 0498 990 161 0498 990 161 chat with us Assistant Sydney is a specialist recruitment firm focused solely on Office Support talent searches, salary benchmarking and career planning. Our goal is to help clients and candidates navigate an increasingly competitive and challenging employment market. assistant sydney Level 32, 200 George Street, Sydney 2000 02 8277 4124 assistantsydney.com.au

    location Sydney, New South Wales


  • Project Manager

    Project Manager 1-month temp work, starting 23rd of September Paying around 60hour + super Based in the CBD close to public transport links ABOUT THE ROLE This position is providing a benchmark for the University for several of their courses against competitor Universities both in Sydney and globally. Key duties and responsibilities Report the Universities position against competitor program, particularly within the International Student market Bench-marking against competitor products including name of courses, number of students, price, positioning, and admissions criteria Investigate the professional accreditation against competition Look at past University data to create trends and criteria about course movements Interview present and past students to gain insight about the courses Liaise with stakeholders both internally and externally to gather and create data and reporting Create some reporting with recommendations and answers regarding the course work, potential changes and modifications ABOUT YOU The ideal candidate would be someone who has experience within Project Management and Market Research. Skills and Experience Experience within Project Management and Market Research Experience gathering market insight and developing reports and recommendations based on this Confident in the Microsoft Suite Ability to interact with internal and external stakeholders Ensuring accurate documentation and storing of files, including excellent attention to detail and formatting Confident searching for information via the web and other secondary sources Must be available for a 1-month period from the 23rd of September HOW TO APPLY If you are interested, please submit your application below. For further information, please contact Claire or Emily, 02 9093 4938. Please click Apply if you are interested in the role. If you have any queries, please contact Emily Hadzipasic Beaumont People Level 29, 259 George St Sydney, NSW 2000 (02) 9279 2777 Leading recruitment agency specialising in Business Services, Contact Centre Sales, Education, Health Social Care, Charitable Organisations, Associations Memberships and Executive Search www.beaumontpeople.com.au

    location Sydney, New South Wales


  • Executive Assistant (Business Development)

    Executive Assistant (Business Development) THE OPPORTUNITY We™re seeking an excellent Executive Assistant to support our Chief Business Development Officer and the Sydney BD team, including the Head of Business Development, Australia. You™ll be enthusiastic and professional, with strong prioritisation skills when faced with competing deadlines. What will your role look like day to day? High level diary management for the CBDO including scheduling appointments, conferences and regular meetings setting appropriate meeting lead times and booking meeting rooms. Coordinate travel arrangements for the Chief Business Development Officer and other team members as needed, including domestic and international itineraries. Assisting with the preparation of presentations. Supporting projects as required including minute taking and updating project plans managing documents in project data rooms Minute taking and updating project plans as required. Managing documents in project data rooms. Organising lunches, morning teas, the team Christmas function and other activities for the group. General administration such as softcopy and hardcopy filing, archiving, invoice payments, photocopying, scanning, mail outs, adhoc tasks. This is a permanent, full-time role. We may also consider candidates who are interested in a part-time, 4-dayweek role. SKILLS EXPERIENCE To be successful in this role, you will have Minimum 3 years™ experience as an executive assistant (professional services firm or legal firm experience is desirable). A positive, can-do attitude and a strong team player ethos Integrity and an understanding of the importance of confidential information Strong attention to detail Organisational and time management skills Initiative and effective decision making skills Strong client service skills and focus and MS Office suite MS Word - intermediate MS Excel - intermediate MS PowerPoint - intermediate Visio - basic. TEAM Our Business development team works alongside our partners and lawyers across our sectors, services and offices to support and develop our relationships with clients, delivering an exceptional service and exploring new avenues through which we can help them meet their business needs. Our brand, marketing and digital team help position us as thought leaders amongst our target markets in the areas we most want to be known for, by creating intuitive and engaging collateral, events and campaigns. As part of the business development team, you will play a hands-on role in contributing to the firm™s success and helping to achieve its objectives. This could be as one of our business development professionals, coaching partners on relationship building, or building our brand as one of our marketing, design or events professionals. If you™re a commercially minded individual with a passion for business development and improving the client experience in a professional services environment, you could be just what we™re looking for.

    location Sydney, New South Wales


  • Executive Secretary

    Executive Secretary Maternity Leave Position Supportive Management Flexible Hours Experience in a similar role preferred Friendly, resourceful, vibrant communicator with a œcan-do attitude- Is this you? Lady Davidson Private Hospital is seeking to appoint an Executive Secretary to join our dynamic and professional team. This is a great opportunity for individuals with excellent customer service skills to step into a rewarding career. As an Executive Secretary your responsibilities will include Secretarial assistance to the General Manager and Executive Team Event Coordination Coordinate meetings, agendas and minutes Manage diary appointments, travel and meeting bookings for appointed executives Conduct HR administration tasks including employee contracts, visa co-ordination and employee on boarding Maintain HR file management and upkeep Coordinate and upkeep of Dr Credentialing for site VMOs. Act as Payroll Co-ordinator backup for the hospital, including managing payroll enquiries, liaising with central Payroll Manager and payslip distribution Lady Davidson Private Hospital is one of the largest private dedicated rehabilitation hospitals in Australia, specialising in orthopedics, canceroncology and neuro-spinal rehabilitation. Essential Criteria Previous AdministrationSecretarial Experience Strong organisational and time management skills with the ability to multitask and work within a busy team Excellent interpersonal and communication skills Works well independently and within a team Computer skills in MS Office (Outlook, Word and Excel) Applications close Friday 27 September 2019 For further enquiries Nicola Klumper - General Manager 02 9488 0100 To Apply Please click on the Apply button below to be taken to our online application form. Please include a cover letter and your CV along with the contact details of 2 professional referees. www.healthscopehospitals.com.au At Healthscope we care for life. Our 19,000 people provide exceptional care in our Australian network of private hospitals and in our leading pathology operations in New Zealand. Our uncompromising commitment to quality and safety is at the core of our success. We are a values-driven organisation and support the principles of diversity in the workplace and equal employment opportunity. Join us to be part of something bigger. We value Service Excellence. Teamwork and Integrity, Aspiration and Responsibility

    location Sydney, New South Wales


  • Team Assistant

    Team Assistant Unique opportunity for a Team Assistant to join our Lendlease Building project team delivering our newest health project based in Randwick. With a national delivery capability, combined with a sector-focussed approach, Lendlease Building provides innovative and industry-leading project management, design and construction services driven by detailed sector knowledge and experience. We push boundaries to create iconic places that are innovative, sustainable and commercially viable. Our Building business is renowned for market-leading project management, design and construction services. As Team Assistant you will proactively gain an understanding of the team™s priorities and commitments, to organise and coordinate meetings, travel arrangements, process expenses purchase orders, manage document control and EOI response, as well as any other site administration tasks. You will be involved in the production and distribution of correspondence as well as assisting in the preparation of presentations, reports and team events. The successful candidate will be an experienced TeamPersonal Assistant or Administrator, with a good attention to detail, that can work comfortably within a busy team environment. You will be an autonomous, organised individual, with the ability to take initiative, and confidently use the Microsoft Office Suite. Your outgoing, friendly and professional nature will be fitting when working within this vibrant site team, and key in building relationships with stakeholders. Lendlease is a diverse, flexible and inclusive employer of choice. We engage, enable and empower our people. Inclusion sets all of us up for success. Please click apply or for further information contact Linley Henry on 0409 824 077.

    location Sydney, New South Wales


  • Personal Assistant to Group Sales Director

    Personal Assistant to Group Sales Director We are looking for an experienced, high performing, Personal Assistant to support our Group Sales Director. You will have the ability to think creatively and be a problem solver, adaptable and results driven. You will provide high-level confidential administrative support, be able to work autonomously as well as along-side the Group Sales Director to represent the business to internal and external stakeholders. Your key duties will include Drafting correspondence and reports on behalf of the Group Sales Director including preparation of presentations Providing administrative sales documentation support Monitor team action items and provide status updates Manage calendar and travel in a proactive way that optimises the Group Sales Director™s time Liaise with other key departments within the business external stakeholders on behalf of the Group Sales Director Organising social events and in-house collaborations Minute taking at board and external stakeholder meetings as and when required Scheduling meetings and managing room bookings Ad hoc administration tasks as required Undertake special projects as and when required Manage and reconcile monthly expenses incurred by the Director Anticipating the needs of the Group Sales Director by planning ahead and being resourceful Technologically savvy and highly proficient with Microsoft Office and Google Suite. What youll need to succeed You will have previously provided a minimum of 2 years 11 support to a senior manager. You will have exceptional interpersonal skills and have proven to be highly efficient with a sharp attention to detail. You will bring a positive attitude to the workplace, have a good sense of humour and an ability to adapt to different or challenging situations. What youll get in return This is the role for a personal assistant who is looking to further their career and build long-lasting relationships. You will have the opportunity to work for a prestigious brand as they continue to grow. Company Profile We are a market leader in providing technology-based advertising solutions to Australian businesses, big and small with offices throughout the country. Our mission is to become the world leader in digital signage. Residential Status Please note that these roles are only open to current PR holders and Citizens. The application form will include these questions Which of the following statements best describes your right to work in Australia? How many years experience do you have as a personal assistant? Do you have experience in an administration role?

    location Sydney, New South Wales


  • Activation Executive- SEM

    Want to join one of Australias largest and most forward thinking Digital Media agencies? We are Resolution. Were a part of global marketing company OMG (Omnicom Media Group), and were looking for a Activation Executive to join our team. Were a growing, full service digital agency, who create innovative, data-lead infrastructure and digital content, in partnership with our sister media agencies OMD, PHD, Hearts Science and Foundation. This is a great opportunity to work on market-leading brands and develop your career Why youll love us Through our people philosophy Because I am, we are, we believe that happy people with a great worklife balance are able to bring the WOW factor to work. Theyre also much more fun to share an office with. Join us and surround yourself with like-minded, high achieving individuals. Together, we can change the way digital works. We can offer Unbeatable career development opportunities and mentoring Flexible working arrangements centered on work life balance State of the art tools - we have a dedicated internal tools team A social culture with a well-being focus - yoga, nutrition, meditation + more Why well love you You have a passion for Digital Marketing and youre ready to make a real impact. As the Activation Exeuctive, youll play a critical role in providing large enterprise clients with marketing leading SEM and social strategies and programmatic. Heres what youll need Key skills Experience 1+ years experience in a SEM role Understands adserving and account structure hierarchies Understands reporting capabilities within the platforms Well organized and good timekeeping. Sets relevant daily, weekly and monthly processes and continuously delivers against them. Proficient in all trading platforms. Understand value proposition of each and can provide technology recommendations based on this knowledge. Skilled optimizer Why our love will last Not just anyone can fill this role. We want someone who can take it and make it their own. To do this, you want to see you Keyword research and keyword expansion for paid search campaigns, to maximize reach and visibility of the productbrand. Ad copy writing and testing, getting it approved by client and their legal department Bid management and budget management across all channels, to ensure we are driving cost efficiencies and ROI for all clients. Daily, weekly, monthly, quarterly reporting with comprehensive commentary, recommendations and insights. Clearly communicating campaign set up progress status and performance progress with relevant stakeholders. Pacing campaigns across various platforms ensuring best practices for the channel are followed and implemented accurately. Assisting in creating campaign bookings across various platforms Media Buying approvalsIO creations and management for all campaigns across all platforms Does this sound like a you? Bring your passion and drive to an Australian Business Awards Employer of Choice (2017). We want you to thrive with us. Get in touch today. We cant wait to meet you.

    location Sydney, New South Wales


  • Executive Assistant to Head of Human Resources | 1:1 Strategic Role

    Executive Assistant to Head of Human Resources 11 Strategic Role Alexandria location, car space nearby “ close to Green Square station. Agile, innovative and successful corporate business Opportunity for project work and HR related events. The Opportunity Working in a 11 Executive Assistant capacity with this Head of Human Resources will see you deploy your knowledge of the function in a strategic manner, adding value outside the realm of a ˜traditional™ EA role. In saying that, this Executive travels extensively and will occupy a lot of your time with comprehensive, Executive level scheduling. This organisation is one of a kind. They are profitable with plentiful resources, possess admirable company values and are set for future growth. It is a unique and exciting time to join, in what is arguably a rare senior EA role on the Sydney market The Responsibility The responsibilities of this position will include but not be limited to Diary management and extensive domestic and international travel coordination Compilation of Executive Committee Papers, action items and minute taking Complete Inbox management, inclusive of screening all incoming correspondence and phone-calls Project related work, specifically focused on Human Resource deliverables and initiatives and Various other administrative related tasks, working in partnership with the CEO™s EA, and the broader support team across the business. The Expertise To be considered for this opportunity you will be a C™Suite Executive Assistant with prior experience working within a Human Resources Department. You will enjoy working in a 11 fashion, however not be inflexible beyond of collaborating with other business units, Executives and support staff to deliver on projects. You will be flexible in both mindset and disposition, and enjoy working in an agile, fast-paced and high pressure environment where no day is the same. You will have an innate ability to remain calm under pressure, and ideally live within a convenient commute to Alexandria. The Next Step To be considered for this role, please submit your up to date resume asap. Sarah Bolitho is available on 0400 084 741 for any questions. chat with us Assistant Sydney is a specialist recruitment firm focused solely on Office Support talent searches, salary benchmarking and career planning. Our goal is to help clients and candidates navigate an increasingly competitive and challenging employment market. assistant sydney Level 32, 200 George Street, Sydney 2000 02 8277 4124 assistantsydney.com.au

    location Sydney, New South Wales


  • Executive Assistant

    About us We™re a small team with big ambitions. A fast-growing company in the telecommunications infrastructure and Smart City space, with operations in Australia and the USA. About you We™re looking for a well organised, energetic multi-tasker with an interest in technology and some experience in graphic design. You™re outgoing, detail oriented, and not afraid to actively manage your manager to ensure deadlines are met. About the role Supporting two busy Directors, with some additional support to the greater team, the primary duties are Coordinate travel for the team, and manage diaries for the Executive Managers Prepare high-level documents including tenders, presentations, marketing material, general press and publication copywriting Compilation of Board Reporting Assist the greater team with graphic layout support for their documents Expense reconciliation General office support, filing, stationary orders etc as required What we need Experience as an Executive Assistant or providing admin support to a team. Graphic design skills will be very highly regarded, particularly experience with InDesign, Photoshop and Keynote Enthusiasm, and a willingness to step in and help wherever required Full Australian working rights While we appreciate all interest, only candidates who are successful for interview will be contacted. The application form will include these questions Which of the following statements best describes your right to work in Australia? How many years experience do you have as an executive assistant? Whats your expected annual base salary? How much notice are you required to give your current employer? Do you have a current Australian drivers licence?

    location Sydney, New South Wales


  • C-Suite Executive Assistant

    About the role This is an opportunity for a highly skilled C suite Executive Assistant to work with two Partners, one of whom is our Asia Pacific Managing Partner. We are looking for someone who prides themselves on operating with the utmost integrity, and does so because they genuinely believe it has been the key to their career success. Your years of specialisation in the area have gifted you with an innate knowledge of exactly what needs to happen in any complex combination of events. People describe you as a pragmatic decision maker and an extremely reliable operator. Your natural instinct in prioritising and organising will be rewarded with the autonomy and trust for you to operate effectively as the seasoned, high performing EA you are. In this role youll be Producing proposals for clients on behalf of the business Producing reports, writing memos and board reports Attending SLT meetings, taking minutes on complex financial information Managing the demanding schedules of both international travellers Managing projects and events from time to time Pre-empting change impacts, effortlessly mitigating risk and thinking strategically about solutions About the business Who is L.E.K Consulting? We are a global strategy-consulting firm with offices across Europe, the Americas and Asia-Pacific. We work with some of the biggest names and most renowned companies in the world. Our size means that we are adaptable, flexible and can support bespoke solutions for our employees, which we want to continue as we grow. Agencies please note, we are managing this opportunity internally and will reach out to our preferred partners should we require additional support. The application form will include these questions Which of the following statements best describes your right to work in Australia? How many years experience do you have as an executive assistant? Whats your expected annual base salary? How much notice are you required to give your current employer? Whats your preferred work type?

    location Sydney, New South Wales


  • Executive Assistant - Asia Pacific (Legal and Government Affairs)

    Executive Assistant - Asia Pacific (Legal and Government Affairs) At Red Bull, we work collaboratively with our colleagues and share a collective accountability of our organizational goals. The Executive Assistant role is responsible for providing high level administrative support to the Area Legal Counsel Asia Pacific, the Legal Counsel Asia Pacific and the Regulatory Counsel in all areas of office, team and general administration. Key Responsibilities In this role you™ll provide Legal and Regulatory support to the team by assisting them in all areas of administration, including preparation and editing of confidential correspondence, agreements, scanning and collation of documents as well as ongoing maintenance, of electronic legal files. You™ll provide research support via internetweb searches and use of legal research tools and maintain and manage legal compliance training records. You will support the Regulatory Counsel in the preparation of stakeholder briefing documents, government submissions, media statements, internal communications and other documents. You™ll proactively oversea the team calendars and contacts, coordinate all travel and accommodation arrangements for the team and guests and prepare reports, business updates and preparation enhancement of presentations including training modules and briefings. Experience Needed We™re looking for someone who will bring extensive experience in a high- level administrative capacity supporting multiple senior executives. It goes without saying that you™re an organized, self-starter and able to meet demanding deadlines with the ability to manage multiple projects in a fast-paced environment. You™ll demonstrate a high level of integrity to manage various situations and work requests with confidentiality and Advanced Microsoft Word, Excel, Powerpoint and Outlook skills and proficient touch typist.

    location Sydney, New South Wales


  • Senior Administration Officer

    Senior Administration Officer We provide a range of community based support services for children, families, people with a disability and older Australians. We are a non-religious, not for profit organisation at the forefront of societal change for over 200 years. About your new role As our Senior Administrator you primarily support our Company Secretary General Counsel, while contributing as part of the Executive Administration team, to provide support to our National Office in Glebe. Your organisational skills and superior attention to detail ensure the preparation and execution of board and executive meetings occur seamlessly. You provide a professional concierge service to key stakeholders and your work approach supports the confidentiality of the role. Providing high level administrative support to the Company Secretary General Counsel, you will coordinate meetings and other events, including collation and distribution of board papers, preparation of agenda and supplementary information, diary and travel management and supporting team projects. Terms Permanent Part Time 20hrs per week - 5 hours per day Monday, Tuesday, Wednesday and Friday. Why join The Benevolent Society? Dynamic environment where no 2 days are the same We set you up for success with a buddy, structured orientation mobile tools Purchase additional leave and access to long service leave after 5 years Salary packaging and employee discount program About you You will have experience in a senior administrative role and Great attention to detail with the ability to question the pieces that are missing or dont make sense A strong sense of autonomy and accountability with a quality focus The ability to balance multiple tasks and manage interruptions and competing priorities effectively The ability to identify sensitive information and maintain appropriate levels of privacy and confidentiality Work autonomously while remaining connected to the team and contribute to team outcomes Interested? Apply online today Call Rebecca Weers on 02 8262 3452 to discuss the role in more detail. Closing date 4 October 2019 We welcome diversity in all its forms applications from underrepresented communities are strongly encouraged. We value relationships with our local Aboriginal community and welcome applications from its members. We see ability not disability, if you identify as a person with a different ability please get in contact. Successful candidates will be required to clear probity checks including National Criminal History Record Check and Working with Children Check or similar (where relevant to the role). Position Description careers.benevolent.org.au The Benevolent Society is a non-for-profit and non-religious organisation and weve helped people, families and communities shape their next chapter since 1813.

    location Sydney, New South Wales


  • Executive Assistant

    Executive Assistant Our vision is to be a leading public university of technology recognised for our global impact. We are a dynamic and innovative university, ranked by the Times Higher Education as Australias top young university, and located centrally in one of the worlds most liveable cities. With a culturally diverse campus life and extensive international exchange and research programs, UTS prepares graduates for the workplaces of today and tomorrow. The UTS Planning and Quality Unit is recruiting for an Executive Assistant to take responsibility for the provision of high quality executive support for the Director of the Planning and Quality Unit, together with reception support and administrative support for the whole Unit. The incumbent works closely with the Office ManagerProject Officer to ensure all of the units administrative support processes are working effectively. The Planning and Quality Unit (PQU) reports to the Provost. The unit supports implementation of the Universitys strategic plan and achievement of the Universitys performance aspirations. If successful in applying for this role, you will Provide front-of-office service to all PQU visitors and attend to phone enquiries Perform administrative tasks for Director including phone and diary management, correspondence, records management, presentations, reports, and arranging travel Assist Unit Managers with day-to-day priorities, projects, and administrative tasks Provide office Administration support including financial management, recordscompliance management and procedures maintenance Organise meetings, events and conferences as requested With examples, please outline in a separate document how you meet the following five key selection criteria points Highly developed interpersonal, verbal and written communication skills, including aptitude for providing a professional front-of-office service Excellent organisational skills including the ability to prioritise, manage and meet competing deadlines and effectively implement administrative processes. Attention to detail and accuracy when completing tasks and following procedures. High-level computer skills including demonstrated competence in Microsoft Office 365 software suite (Word, Excel, PowerPoint), Microsoft Outlook (multiple diary management) and database management. Experience in website management (eg. Drupal and MS SharePoint is desirable.) Understanding of financial and staffing management with associated operating systems (eg. NEO i-Recruit, i-Procurement, Concur or the ability to acquire competence in these systems). Remuneration Base Salary Range 69,663 to 79,695 pa (HEW 5) This role attracts 17 superannuation (pension) in addition to the base salary. UTS staff also benefit from a wide range of Employee Benefits include flexible work practices, child care centres, generous parental leave and salary packaging opportunities. This position is full-time and appointment will be made on a continuing basis How To Apply For the full list of the selection criteria and role responsibilities please click the apply link and download the Position Description from the UTS website. You are required to address the selection criteria in your submission in a separate document. Only those applications submitted via the UTS online recruitment system will be accepted. As you will be unable to save your application once started, please have all required documents and information available prior to commencing. Please ensure that the file name for each document submitted includes IRC142600. Specific enquiries or issues with your application may be directed to the UTS Recruitment Team at recruitmentuts.edu.au or on +61 (0) 2 9514 1080. Closing Date Monday 30 September 2019 at 11.59pm (AEST) Applicants must have current and valid work rights in Australia. Please note If you have a disability that requires adjustment to the recruitment process or an alternative application pathway please contact recruitmentuts.edu.au for assistance. At UTS, the concepts of equity and social justice are key to our core and purpose - we are recognised widely as supporting inclusivity and valuing diversity through our Wingara Indigenous Employment Strategy, Social Impact Framework and UTS Access and Inclusion Plan. Cited as a WGEA Employer of Choice since the inception of the award, we are now among the first Australian institutions to receive the Athena SWAN Bronze Accreditation for our commitment to action addressing gender equity in the STEMM disciplines.

    location Sydney, New South Wales


  • Owned Media Executive/Junior SEO & CRO Specialist (Switched...

    At AKQA, we believe in the imaginative application of art and science to create beautiful ideas, products and services. With an entrepreneurial and collaborative approach, we design adaptive digital services and applications that capture the imagination, delivering impressive returns for our clients. Together with our new acquisition, Switched On, we offer clients a 360-degree view of brand experience through a highly integrated approach to media and technology. As part of our Switched On team, our Owned Media ExecutivesJunior SEO CRO Specialists have an innate passion for online marketing. They specialise in identifying high potential opportunities and transforming them into compelling marketing solutions. At AKQA Sydney, youll work in a meritocratic culture, surrounded by some of the brightest minds in their fields. You will have the opportunity to learn and grow within a creative and technically-advanced team and have access to ongoing personal and professional development. ROLE REQUIREMENTS Work directly with internal teams and clients to drive measurable business outcomes Assist all Owned Media team members on internal tasks, products, and innovation Help to strengthen the profile of the Owned Media team and drive team progression Define client requirements and tasks, and execute implementation Execute tests, collect and analyse websites and data, identify trends and insights to achieve maximum results Present work to clients alongside the client-service team Keeping informed about the latest developments in digital marketing and SEO, present back to the agency and clients where required QUALITIES AND CHARACTERISTICS 1+ years of hands-on SEO experience andor 1+ years Conversion Rate Optimisation experience ” preferably agency-side Experience improving website user experience, driving higher conversion rates, and running AB tests A working knowledge of Google Analytics and experience extracting meaningful insights from data Experience with both on-site and off-site optimisation A working knowledge of website code (HTML, CSS, JavaScript) will be viewed favourably Excellent people and presentation skills, client-facing experience a plus An analytical mind and strong attention to detail A passion for online marketing and an eagerness to learn AKQA is an Equal Opportunities Employer, we believe that diversity is vital to AKQA™s ability to provide our clients with the best recommendations and are committed to fostering a varied and inclusive work environment. Your race, colour, ancestry, religion, gender, gender identity, national origin, sexual orientation, age, marital status, disability or veteran status have no bearing on our hiring decisions. If you have a disability or special need that requires accommodation, please let us know.

    location Sydney, New South Wales


  • Executive Assistant to Managing Director/CEO

    SAMSNSurvivors Mates Support Network (SAMSN) is a not-for-profit organisation co-founded by male survivors of child sexual abuse. SAMSN offers a range of FREE professional peer support services available to men and their families regardless of ethnicity, sexual orientation or religious beliefs. SAMSN aims to build a support network that gives voice and agency to male survivors. These services include individual planned support, monthly meetings and professionally facilitated eight-week groups, as well as supporters and service providers workshops.The ideal candidate will provide a high level of professional administrative support to the MDCEO.The position will liaise with internal and external stakeholders including Board of Directors, Senior Management, Ministers of Parliament, funding bodies and members of the public. The EA will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organisational skills and the ability to maintain a realistic balance among multiple priorities.The EA ensures the MDCEO is prepared and informed on relevant matters in a timely manner. The role includes proactively managing the MDCEOs diary, researching, preparing and responding to telephone calls and ensuring correspondence is responded to within specific timeframes. In providing this support the position exercises a high degree of competence, initiative, discretion and confidentiality.Position Accountabilities - Provide quality and timely administrative support to the MDCEOMaintain and coordinate an effective calendar and filing system, ensuring the MDCEOs competing demands are effectively managed. Provides a gatekeeper role for direct access to MDCEOs time and officeProactively manage correspondence, both emails and letters received. This includes preparation of responses and briefing notes as required and keep the MDCEO updatedSupport the MDCEO by proactively responding to enquiries with a high level of discretion, maturity, diplomacy and judgementMaintain a high level of awareness of matters coming into and out of the MDCEOs office to effectively respond to enquiries and exercise sound judgement on the manner of responsesPrepare agendas and minutes of various internal and external meetings convened or attended by the MDCEO. Follow up matters arising at such meetings on behalf of the MDCEOWork collaboratively with the Senior Management team contributing to a positive team environment byProviding back up support for colleagues where applicablePositively contributing to team meetingsSupporting and encouraging other team members by actively displaying positive team and organisational behaviourComply with WHS legislation and regulation obligations and apply Think Safe Live Well philosophyEmbrace ethical and moral behaviour and report any suspected instances of fraud andor corruption in accordance with SAMSNs Code of ConductFollow all SAMSNs policies and proceduresPerform other work as directed by the MDCEO within the scope of the role.Selection CriteriaSAMSN is an equal opportunity employer and is committed to ensuring a safe environment for children and young people. We strongly encourage individuals of diverse backgrounds including but not limited to those from the Aboriginal and Torres Strait Islander, Culturally and Linguistically Diverse, the LGBTIQ community and living with a disability to apply. Essential Demonstrated ability to provide a high level of administrative support to Senior ManagementStrong organisational and time management skillsExcellent verbal and written communication skillsDemonstrated ability to liaise with a diverse range of stakeholdersDemonstrated ability to work autonomously and responsiblyAn understanding of WHS legislation and an employees responsibilities under the Work Health and Safety Act 2011.Desirable NSW Drivers LicencePrevious experience working in a not-for-profit organisation.The successful applicant will be required to have or willing to obtain a current National Police Check and a Working with Children Check.How to apply If you have any queries about this role please contact the General Manager, Les Spencer, by telephone 02 8355 3711.Address your cover letter along with your responses to the Selection Criteria to the General Manager, Les Spencer.Job Type Full-timeExperienceexecutive support 5 years (Preferred)

    location Sydney, New South Wales


  • Executive Assistant

    Executive Assistant Join an organisation passionate about delivering improved health care. Temporary Part Time opportunity for a period up to July 2021 Based in Chatswood and will be moving to state of the art, agile offices in St Leonards in 2020. We are looking for A professional with strong experience providing senior executive support to the Director Highly organised and capable of prioritising tasks and meeting competing deadlines A warm and engaging persona with strong communication skills, to foster positive working relationships with key stakeholders What you will be doing The Executive Assistant provides high level executive assistance and support to the Director and support across the directorate. This role will provide a comprehensive administration service delivered in an efficient and effective manner that embraces the dynamic environment of the ACI “ where no two days are the same. The Executive Assistant must be reliable and efficient in providing secretarial support to the Director including managing a diary and email system, organising travelaccommodation arrangements, preparing and collating confidential documents, timely preparation and distribution of agendas and briefs, taking and distributing meeting minutes and actions, providing event management support and other administrative tasks as requested. Moreover, the Executive Assistant is required to quickly build credibility and sustain effective and collaborative working relationships with a wide range of stakeholders, whilst maintaining strict confidentiality and exercising sound judgement. Employment details Employment Type Temporary Part Time (0.6FTE) opportunity up to July 2021 Position Classification HSM Level 1 Remuneration 74,405 - 100,090 per annum plus super (to be adjusted pro rata) Hours Per Week 24 hours per week Requisition ID REQ120914 About us The Agency for Clinical Innovation (ACI) leads innovation in clinical care across NSW. We do this by bringing clinicians, patients and healthcare managers together to design and implement new ways to deliver healthcare. For more information go to httpswww.aci.health.nsw.gov.au How to apply Your application must include a cover lettercompleted questionnaire responding to each of the selection criteria below, maximum of 3 pages. an up-to-date resume of no more than three (3) pages which clearly details your skills and experience as relevant to this role. Selection criteria Demonstrated experience in successfully providing a broad range of administrative and executive support services, including event management experience. Proven effective communication and relationship management skills with the ability to foster strong working relationships with key internal and external stakeholders. Sound organisational skills, the capacity to undertake and complete several tasks concurrently, maintain attention to detail and meet deadlines. Well-developed oral and written communication and interpersonal skills including capacity to prepare high quality notes and correspondence. A copy of the position description can be accessed here Position Description At the ACI we value diversity and inclusion. If you are an Aboriginal or Torres Strait Islander person and would like some more information about applying for a role within the ACI, please contact one of our Aboriginal Workforce Consultants on 1800 004 546 or by email aboriginalcareershealth.nsw.gov.au If you are a person with disability and require information or specific arrangements to participate in the recruitment process, please contact the People Culture Coordinator on 02 9464 4694. If you would like more information on this role please contact Karen Perini “ Associate Director, Strategy, Communication, People and Engagement on 9464 4611. Please note This position is a temporary position and requires full working rights in Australia for the duration of the assignment. If you currently hold a temporary visa that allows you to live and work in Australia you may be offered employment in line with the conditions of your visa. Closing date Midnight 30 September 2019

    location Sydney, New South Wales


  • Personal Assistant | Growing Global Consulting Firm | CBD Location

    Personal Assistant Growing Global Consulting Firm CBD Location Competitive salary package- 75 - 90k inclusive of super + bonus Stunning modern offices in the heart of the CBD Diverse, high performing and supportive team The Opportunity Our client is a highly regarded, international consulting firm that possesses a collaborative, entrepreneurial and modern culture. This Personal Assistant position will work closely with the Senior Executive Assistant of the firm, and support four in total. Being a very fast-paced, agile environment, you will be challenged daily with variety and constantly required to think on your feet There is an events component to this position which will involve booking in investor lunches, dinners and conferences. The Responsibility The key responsibilities of this position will include but not be limited to Setting up and managing the booking of meetings, calendars, meeting rooms and technology requirements as required by the team Assisting with the preparation and coordination of documents and reports Coordinating and booking both domestic and international travel, including flights, accommodation and itineraries Expense reconciliation Putting together PowerPoint presentations and supporting meeting research preparation documents and Supporting in the adhoc management of any other administrative or office management related tasks as required by the business. The Expertise In order to be considered for this position you will ideally possess prior experience working as a Team or Personal Assistant within the Financial Services industry sector. You will be well presented and have no trouble communicating with stakeholders at all levels, both internally and externally. Our client has a great workplace culture, so you will be someone who is personable and enjoys contributing to the positive team atmosphere and environment, rolling your sleeves up to get the job done You will be sharp and professional as well as hard working and determined. The Next Step If this sounds like you, please do not hesitate to apply ASAP. For any questions please call Claire McClintock on 0498 990 161. 0498 990 161 chat with us Assistant Sydney is a specialist recruitment firm focused solely on Office Support talent searches, salary benchmarking and career planning. Our goal is to help clients and candidates navigate an increasingly competitive and challenging employment market. assistant sydney Level 32, 200 George Street, Sydney 2000 02 8277 4124 assistantsydney.com.au

    location Sydney, New South Wales


  • Executive Assistant / PLM

    Executive Assistant PLM About the Client Our Client a boutique medical practice based in the CBD, is looking for a switched-on Executive assistant Patient Liaison Manager to Join their piloted office. This revolutionary Doctor has big plans and wants you to be a part of it - Career Development and a hunger to learn is a MUST Their Philosophy is to offer walk in, walk out treatments which are safer than traditional surgery, without the need for hospital admission. About the Role The Role requires a person that is confident to speak to patients, doctors and vendors. 50 Executive Assistant Duties (Diary Calendar Travel ) 50 Practice Liaison manager You will have a dedication to patient care and strong communication skills in person, over the phone and written. You will be able to speak about health care and treatment plans. Some flexibility in working hours is required to deal with surgery schedules and patient care (Saturdays 1-2 a month) Key Responsibility™s Supporting the MD with Diary and scheduling adhoc duties Answering Queries and providing information for patients and potential Patients regarding their treatment options, Maintaining a computerised patient management system (PMS) by scheduling patient appointments and generation accurate invoices Following billing guidelines Maintain a cohesive patient and work flow Interstate travel is required average (average 4 days per month) Opportunities for growth and development About You Medical Administration experience is recommended but not Excellent interpersonal and communication skills (written and spoken) Positive approach to change and growth within a business Excellent ethical behaviour and professional judgement Strong time management and prioritisation skills Ability to work independently and collaboratively For the most up to date roles and recruitment information please add us on Facebook httpswww.facebook.comboutiqueconsult or follow us on LinkedIn httpswww.linkedin.comcompanyboutique-the-consultancy Chloe 028098 0985 Level 6, 84 Pitt Street Sydney NSW 2000, Australia boutiqueconsult.com.au

    location Sydney, New South Wales


  • Personal Assistant to Busy Executive

    You have a proven past track record of getting great results, no matter what you™re doing. You like having targets and deadlines and like to prove yourself. You are organised and systematic and like being the most productive person on the team. You™re good at handling people and some might say you™re a little pushy or bossy. You™re now looking to sink your teeth into a PAEA type role that overlaps with other admin duties in the business. You will be working for a professional, award-winning residential construction company, and therefore required to be the face of the business on reception and on behalf of the owner, as well as meet-and-greet clients when needed. This role is tough and demanding. You™ll be doing any and all admin and support duties the owner needs which includes PA work, policy editing and management, HR, office management, hiring, reception, contracts, scheduling, logistics, transport, ordering, calendar management, internal event coordination, training and inducting staff, etc. Career opportunities include heading up our office and HR departments and taking a seat on our management team. Training and support is provided where needed. Extra attention is given to candidates who have a track record in the construction industry, although we will also consider all types of candidates. Based in Kellyville, NSW. IMPORTANT hours are Tuesday to Saturday as our display home is open on Saturdays. The hours on Saturday are 10am to 4pm. If you are someone who likes a challenge, is self-starting, and wants to be the backbone of a professional, award-winning business, apply now to find out more

    location Sydney, New South Wales


  • Project Delivery / Client Liaison / Administration - Exam business

    Project Delivery Client Liaison Administration - Exam business Cliftons is the Asia Pacifics leading provider of venues for conferences, events and training, with clients that include some of the worlds most prestigious organisations. In FY19 alone, Cliftons hosted over 17,000 business events across our venues in Australia, New Zealand, Hong Kong and Singapore. Our mission is to create remarkable experiences. And our clients trust us to provide a meticulous delivery, advanced technology and outstanding service. The role We are recruiting for a client-focussed, highly-organised project officer or administration professional oversee the successful end-to-end delivery of our exam business. These occur across various locations. As Project Delivery Manager - Exams, you will be responsible for full stakeholder management for our third-party exam business across an impressive client portfolio of well-respected professional associations. Your key accountabilities Being the first point of contact for stakeholders when it comes to exams - including ongoing communications with the client, exam venues and collaborating internally to ensure a smooth end-to-end delivery Understand verify all exam-based project requirements from our clients Input and manage all the requirements into our CRM system accurately Source and organise the logistics (eg. venues, exam invigilators etc) to deliver these exam events. Ensure the exam invigilators are briefed and prepared based on our clients unique specifications Finalise of events and accurate invoicing on the CRM system Produce reports to provide senior decision-makers with critical data End-to-end management of multiple exam projects within timelines, prioritising projects based on complexity Develop documentation and continuous process improvement Given the nature of the role, work outside core business hours or on weekends may be required at times during exam peak periods. About You This role will suit someone with previous project support or senior administrative experience and strong client liaison skills. With a passion for CPD, exams and continuing education, you may have worked in a membership or professional association, in the education sector or in an eventsconference organisation. Critical to this role will be your outstanding communication skills and the ability to liaise with valued clients and manage external stakeholder expectations Process-driven and a lateral thinker, you possess impeccable attention to detail to ensure the delivery teams have precise and detailed information. Couple that with your exceptional organisation skills to manage multiple complex projects simultaneously (often remotely) and your intermediate-advanced Excel skills and you are well on your way to securing this key position. Knowledge of Dynamics CRM would be a bonus. Why join us? Youll be an integral part of a friendly and inclusive team environment. Were a market leader but with a family-feel vibe You will have the chance to develop your career in a privately owned, fast-paced organisation. We work hard but take time to have some fun along the way, with weekly drinks, monthly birthday celebrations and plenty of opportunity for on-the-job training and professional development. Interested? If you feel you are the right person for this role, please apply online now with your resume and a cover letter. Due to volumes only short-listed applicants will be contacted. No Agencies Please Applicants must have the right to work in Australia. The application form will include these questions Which of the following statements best describes your right to work in Australia? How many weeks notice are you required to give your current employer? What is your expected annual salary?

    location Sydney, New South Wales


  • Executive Assistant

    Executive Assistant Immediate start required Contract role Very generous salary About the company Our client is a Commercial Property Landlord seeking an Executive Assistant to assist with a variety of administration tasks. Duties Responsibilities Arrange travel, transport and accommodation Diary management and meeting organisation Maintain the databases and filing systems Track completion of activities across various teams Handle email correspondence Drive team activities, including staff meetings, agendas and notes Provide andor create reports The candidate To be successful in this role, property industry experience is preferred. You will also be required to have effective written and verbal communication skills and proven organisational skills in a fast paced environment. Benefits Great opportunity for a driven EA to join a successful team accompanied with a generous salary and close to public transport. Curtis Partnership specialises in Accounting, Technology and Property recruitment.

    location Sydney, New South Wales


  • Executive Assistant/Administration support

    Who Are We? We™re Australia™s leading supplier and distributor of innovative recycling technologies. Established in 2008 by Narelle Anderson, we™re an Australian-owned company that™s committed to achieving positive environmental and social impact by incentivising bottle and can recycling. We make it really easy”and financially rewarding”for people, schools, community groups and businesses to recycle beverage containers using our reverse vending machines and automated depots. The Opportunity Our business is growing, and we are looking for an organised EA to help our Managing Director for 3 days a week. The role will be varied and no two days will be the same In this role you will perform a variety of responsibilities including Acting as the point of contact between the executives and internal or external colleagues Manages complex and changing diaries, including scheduling, negotiating appointments and meetings and organising associated and supporting documentation. Handling correspondence directed to managers Making travel arrangements and detailed travel itineraries Taking dictation and minutes and writing them up subsequently Producing reports and presentations Maintaining the current filing and database system, and looking for ways to improve current systems Helping the wider team with any administration needs The Successful Applicant We are looking for someone who can demonstrate Ability to multitask and prioritise tasks Excellent time management skills Well-developed organisational skills Attention to detail Great verbal and written communication skills Professional discretion Whats On Offer? Envirobank provides our employees with the opportunity to be a part of a dynamic, fast growing business in an evolving industry. We have a flexible workforce and this role will enjoy the perks of working from home and from a beautiful office minutes walk from Redfern train station. As this is a part time role we are flexible as to what days of the week you will work. To apply please click on the Apply button below. Looking forward to hearing from you The application form will include these questions Which of the following statements best describes your right to work in Australia? Do you have experience in an administration role? How much notice are you required to give your current employer? How many years experience do you have as an executive assistant?

    location Sydney, New South Wales


  • Executive Assistant to Director

    Executive Assistant to Director Executive Assistant to Director œOutstanding career opportunity to work with a leading design firm About Us GroupGSA is an award-winning, integrated design practice offering architecture, landscape architecture, interior design, urban design and graphics. Established in 1979, the practice currently employs 200+ professional staff with offices in Sydney, Melbourne, Brisbane, Perth, Beijing and Ho Chi Minh City, and a support network of national and global alliance offices. GroupGSA is recognised as one of Australia™s top 10 design firms, and has completed many landmark and innovative projects across its 5 building typology sectors. About the Role You will report directly to Director of Architecture, supporting the Director on a daily basis. The role suits a high-performing, pro-active individual who is organised, flexible and enthusiastic. GroupGSA provides a collaborative environment and a great working culture. The role includes tasks such as Provide high-level executive support and administrative assistance, exercising discretion and initiative Complex diary management and the prioritisation of competing priorities including organising internal and external meetings with clients and project teams Attending to the Director™s general business General administrative duties General marketing support Production of marketing and submissions Compilation of tenders, reports and presentations, whilst upholding and adhering to the company style guide and standards Prioritising and flagging emails Detailed diary management Booking domestic and international travel Develop and maintain effective relationships with clients and colleagues Support other administration staff Assisting Project teams Assisting with monthly financials including invoicing and following up debtors Organising internal staff and external client events Coordinating with senior staff nationally About You We are looking for people with the following experience At least 5-10 years in EA position Adobe InDesign experience essential Demonstrated ability to build relationships with internal and external stakeholders Exceptional written and verbal communication skills Excellent attention to detail and ability to multi-task Team player with the ability to work with multiple project teams Intermediate to advanced levels of Microsoft office We are looking for candidates who are immediately available. If you have the above skills and experience, please send your CV for consideration Please note, due to the number of applications, only shortlisted candidates will be contacted. The application form will include these questions Which of the following statements best describes your right to work in Australia? Which of the following Microsoft Office products are you experienced with? How many years experience do you have as an executive assistant? How many years experience do you have as a personal assistant? Do you have experience in an administration role?

    location Sydney, New South Wales


  • Personal Assistant

    About the business Hustle is a Creative Digital Agency that believes you cant just go with your gut. First, well see if your visions got legs then build it all for you. We work with businesses big and small to design, develop and promote their brands, products services. We make websites, apps, and content after having captured genuine customer insights thatll help you succeed. Our Services We provide creative digital design services, including Design Apps Websites Development iPhone Android Native Code Cross-Platform Code Website Code Promotion Photography Videography Animation Facebook, Instagram, LinkedIn and Google Ads SEO About the role You will be based in Pyrmont as a key part of our customer service team. You will help us carry out activities that keep our clients happy and find us new clients we can help with our services. You will work directly with senior management to manage customer communication. You will reach out via email and phone to educate and inform new and existing customers about our services. Benefits and perks Excellent working environment in upmarket CBD area. Young, vibrant team of dynamic professionals. Skills and experience Successful candidates must Communicate clearly, with passion confidence Be capable of working well with others Be competent with Microsoft Office (or equivalent) Be punctual, polished, and have HUSTLE. The application form will include these questions Which of the following statements best describes your right to work in Australia? Do you have customer service experience? How many years experience do you have as a personal assistant? Whats your expected annual base salary? How much notice are you required to give your current employer?

    location Sydney, New South Wales


  • Graphic Designer/PA

    We are seeking a Part Time talented Graphic Designer who is also willing to be the PA to Managing Director Predominantly you will be designing packaging for new and or existing products, formatting forms, Labels, Business Cards, Logos and Reports using a Mac Systems You will also be responsible for assisting the Managing Director with all Admin tasks as well as booking flights, etc and updating weekly reports and scheduling, PLUS any other tasks as required The successful candidate will need Tertiary Qualification in Graphic Design An Eye for detail Good Written and Verbal Communication in English, Chinese Speaking is advantage Strong Organisation Skills To be able to work under pressure Experience in using PC as well as Creative Design, Adobe Suite, In Design, Illustrator Plus, Photo Shop and MS Word, Excel all on a Mac System The role is available for 2-3 days a week and offers excellent worklife balance If interested please apply to Raj at rajmeridianseafoods.com with Resume and Cover Letter

    location Sydney, New South Wales


  • Admin/Personal Assistant

    AdminPersonal Assistant At Total Surveying Solutions, we are currently seeking an AdministrativePersonal Assistant to join our Lane Cove office team on a permanent full-time basis. We are a progressive surveying organisation who are seeking someone highly organised who can work autonomously as well as in a team environment. Duties of the role may include, but not limited to Assisting GMOM where needed Updating documents and CRM Procedural systemisation Assist in the day-to-day operations of the office Assist with marketing projects Ad-hoc duties Skills and experience Previous office admin experience Excellent communication skills both written and verbal Organised, reliable, trustworthy, and well-presented Flexible approach and can-do attitude Strong attention to detail Strong client focuspassion for working with clients Consultancy based experience advantageous If you believe you possess the above skills and necessary attributes, please send your resume to gematotalsurveying.com.au At Total Surveying Solutions, we embrace diversity of thought, style and working arrangements to ensure our workforce is representative of the community that we serve. We are an Equal Opportunity Employer and we encourage applications from women and Indigenous people.

    location Sydney, New South Wales


  • Executive Assistant - Immediate start - Inner West

    Executive Assistant - Immediate start - Inner West Our client, an established not-for-profit based in the Inner West is looking for a temporary Executive Assistant to support a busy Executive Director. This person will be engaging, switched-on and professional with strong attention to detail and possess excellent written and verbal skills. This is unique opportunity to develop your career within an organisation that values and invests in its employees. General duties include Executive support to the Executive Director Minute taking, action minutes and follow up is essential Diary, calendar and email management Producing presentations and reports of a general and confidential nature Organize and attend weekly staff meetings Coordinate meeting logistics and supplies Booking travel and accommodation As a successful candidate, you will have Experience in providing Executive Assistance to senior management Effective communication, interpersonal and negotiation skills The ability to work autonomously, think strategically, show initiative and take ownership of adhoc projects A flexible approach to work and an ability to work under pressure Advanced computer skills including proficiency in Microsoft Office programs. This role will suit you if you are driven and organised. For the right person this is a phenomenal opportunity, if you pride yourself on your initiative, are outcome driven and have a positive can do attitude do not miss this If interested please apply today via the link with your updated resume to Melanie Lewis or Annabelle Stuart - Beaumont People WHS encouraged to apply Please click Apply if you are interested in the role. If you have any queries, please contact Annabelle Stuart 02 9093 4911 Beaumont People Level 29, 259 George St Sydney, NSW 2000 (02) 9279 2777 Leading recruitment agency specialising in Business Services, Contact Centre Sales, Education, Health Social Care, Charitable Organisations, Associations Memberships and Executive Search www.beaumontpeople.com.au

    location Sydney, New South Wales


  • Executive Assistant - Immediate start - Inner West

    Executive Assistant - Immediate start - Inner West Our client, an established not-for-profit based in the Inner West is looking for a temporary Executive Assistant to support a busy Executive Director. This person will be engaging, switched-on and professional with strong attention to detail and possess excellent written and verbal skills. This is unique opportunity to develop your career within an organisation that values and invests in its employees. General duties include Executive support to the Executive Director Minute taking, action minutes and follow up is essential Diary, calendar and email management Producing presentations and reports of a general and confidential nature Organize and attend weekly staff meetings Coordinate meeting logistics and supplies Booking travel and accommodation As a successful candidate, you will have Experience in providing Executive Assistance to senior management Effective communication, interpersonal and negotiation skills The ability to work autonomously, think strategically, show initiative and take ownership of adhoc projects A flexible approach to work and an ability to work under pressure Advanced computer skills including proficiency in Microsoft Office programs. This role will suit you if you are driven and organised. For the right person this is a phenomenal opportunity, if you pride yourself on your initiative, are outcome driven and have a positive can do attitude do not miss this If interested please apply today via the link with your updated resume to Melanie Lewis or Annabelle Stuart - Beaumont People WHS encouraged to apply Please click Apply if you are interested in the role. If you have any queries, please contact Melanie Lewis 02 9093 4911 Beaumont People Level 29, 259 George St Sydney, NSW 2000 (02) 9279 2777 Leading recruitment agency specialising in Charitable Organisations, Associations Memberships, Business Services, Contact Centre Sales, Education, Health Social Care and Executive Search www.beaumontpeople.com.au

    location Sydney, New South Wales


  • Executive Assistant Sydney

    Executive Assistant Sydney Newly formed opportunity for support the MD Located in Sydney™s CBD Flexible and varied role Here™s a snapshot of your day Managing of the Managing Director™s tasks and workflow, and complex diary management Coordinating meetings, preparing agendas and drafting minutes, tracking and follow up of action items assisting with preparing and presenting of reports Management coordination of all travel and relevant meetings Working with the Operations Manager to implement business initiates and improvements Proactive development of relationships with stake holders across the business Assist in the time management of the Managing Director Provision of high quality secretarial and administrative support to the Managing Director Here are the strengths you™ll possess and the background you™ll need to be successful High level stakeholder engagement and excellent time management skills Extensive experience as an Executive Assistant supporting Property or Real estate professionals Ability to adapt to the working style of the MD and gain understanding of the broader business Impeccable written and verbal communication ability and the confidence to liaise with management and stakeholders of all levels Enthusiastic approach to tasks and project work High-level proficiency operating Microsoft Office package Can we inspire you to join us? CBRE is committed to building a diverse and inclusive culture across the business. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, lesbian, gay, bisexual, transgender and intersex (LGBTI) people, women, mature age workers, people with disabilities and people from different cultural backgrounds. Our employee advantage program reflects our commitment to progressing your learning and development, career, recognition, well-being, benefits, pay and community contribution. We look forward to hearing from you.

    location Sydney, New South Wales


  • PA/Marketing Assistant

    PAMarketing Assistant Key Responsibilities Extensive diary and travel management - coordination of leadership meetings, conferences, training and teleconferences Key point of contact for all internal and external stakeholders Support leadership with events, minute taking and additional administrative duties as required Working closely with the marketing team with the delivery of marketing collateral and support Expense management and the processing of all PO™s and invoice payments Ordering, distributing and management of various marketing inventory 3rd part conference management support Skills, Knowledge and Experience Demonstrated experience as an EAPA where you were supporting high level managers Impressive interpersonal skills and the ability to build internal and external relationships Strong written and verbal communication skills Ability to work accurately to meet tight deadlines Exceptional time management skills High level Microsoft Office experience To submit your application, in strict confidence, please apply online using the appropriate link below. Alternatively, for a confidential discussion, please contact Laura Watson 0282332025. Due to the high level of applications, only shortlisted candidates will be contacted. Your interest will be treated in the strictest of confidence. jobs.hudson.com Specialist Recruitment Talent Management

    location Sydney, New South Wales


  • EA/Executive Assistant

    EAExecutive Assistant This global technology firm are true leaders in their field and boast offices in all over the world. They are currently looking forward to hire EAExecutive Assistant to Director Manage calendar Delivery Executive Manager Coordinate and arrange Travel Booking and Expenses for Delivery Executive Manager Coordinate team functions and meetings for FPD Delivery Work with other admin staff for required updates for the team Create and post updates and important information via email, VMB and Workplace Record meeting minutes Liaison with Management Team for all administration queries Keep record of leaves for FTE staff and submit monthly Manage distributions lists, seating plans, staff list and Org Charts for the FPD team Manage onboarding and off boarding of staff Consolidate and manage awards for staff recognitions and service milestones Create reports and PowerPoint slides for administration team Telco firm with an amazing, award winning culture - global reach great people Your profile will demonstrate 1-3 years or more EA experience Attention to detail Great excel and database knowledge Superior communication The ability to follow up with people who have set you tasks Dont miss out on this amazing opportunity to join a market leader in a critical role If this sounds like you please email your word format resume directly to deepa.shettymodis.com . For a confidential discussion please call Deepa Shetty Senior Account Manager Lets Connect httpswww.linkedin.comindeepa-shetty-88755438 +61 2 80283142

    location Sydney, New South Wales


  • Executive Assistant / Office Manager

    Our client is a premium property development company located in the heart of the CBD. With growth and new projects on the horizon, they are on the hunt for an exceptional Executive Assistant or Office Manager to join their team. Working alongside the Chairman and Director, you will be instrumental in ensuring that the office operates efficiently, while providing support to the management team. Operating out of their exquisite offices in the heart of the CBD, you will be responsible for all facets of EA and Office Management duties. This role requires an individual that is mature and task orientated. Being self-motivated, tenacious, inquisitive and possessing an eager attitude to learn will see you excel in this role. You are the right candidate if You hold extensive experience in diary management, including working with varied time-zones. Sound experience of all MS Office functions - including work, excel, powerpoint and outlook. Are able to ensure efficient and cost-effective operations and maintenance of an office Are a strong and effective communicator, both written and verbal Proactive, diligent and take pride in your work Have strong stakeholder relationship management skills Resilient and understand the needs of Executive management and are able to work autonomously and be forward thinking in all aspects of support Are able to multi-task, work under pressure and plan for deadlines Solutions focused, innovative and willing to roll up your sleeves Seek out opportunities to learn and be extraordinary Are competent in all other EA and OM tasks such as organising meetings, taking minutes, finance liaison, stationary management and other general administrative tasks. The successful candidate must have previous experience in an Executive Assistant or Office Management position and display the attributes listed above. The role requires an individual who has mature nature, is comfortable with working in a smaller office. An interest in property development or ability to project manage will be advantageous. Opportunities like this are far and few. APPLY NOW The application form will include these questions Which of the following statements best describes your right to work in Australia? How many years experience do you have as an executive assistant? Whats your expected annual base salary? How much notice are you required to give your current employer?

    location Sydney, New South Wales


  • Executive Assistant

    WE is a global, independent, integrated communications agency. For over 30 years, we have developed strategic communications programs for innovative and world-changing brands, working to influence markets, inspire people and improve lives. With an office in Sydney CBD, we are keen to hire an experienced EA to provide a dedicated and bespoke support to both our CEO and executive team, ensuring every detail is taken care of. This is a business critical role and requires a calm and confident self-starter, to help support the leadership team of our company. This a great opportunity for an experienced and ambitious EAPA to work alongside senior stakeholders in a fast-paced environment. This role encompasses supporting the CEO in all aspects of their lives, the majority of which will be work-based but there will be personal matters, which they will expect the PA to attend to. The ideal candidate will have at least 3 years™ experience working with several key stakeholders. Possess strong organisation, communication and multi-tasking skills professional, discrete and able to work under pressure. Main accountabilities Manage inbox, including flagging important emails, draft correspondence and emails Diary management, including arranging meetings, briefings and events, anticipating and managing competing commitments, and taking minutes Travel management arrangements, Visas, itineraries etc. Filing management including maintaining client files, employee files, archiving emails. Ad Hoc Projects Completing online expense claims and assisting with approval process Communicating with clients and internal stakeholders. Handling highly confidential correspondence both internal and external Event Management including managing catering for internal meetings where required in both locations. Proactively identify and improve processes to ensure the smooth running of the function. Formatting PowerPoint presentations Managing online holiday booking system Ad hoc PA tasks such as booking meetings rooms, ordering catering, collecting guests from reception etc. Personal Assistant duties, such as errands and ensuring work life is coordinated with personal life. Demonstrate an ability to adapt to changing demands and conditions Previous proven experience Experience of working in a PRMarketingAdvertising agency is highly regarded Exceptionally strong PAEA experience demonstrated by at least 3 years working as a dedicated PA to a member of top level management, ideally C Suite level Highly resilient with a demonstrably strong work ethic, willingness to be adaptable and undertake a broad variety of tasks, ability to be flexible in working additional or unusual hours as and when required. Willingness to be adaptable and undertake a broad variety of tasks, ability to be flexible in working on different global time zones when required. Technologically confident, with skills in working with different packages and media options (experience with Key Note and Power point) The application form will include these questions How many years experience do you have as a personal assistant? Whats your expected annual base salary? How much notice are you required to give your current employer?

    location Sydney, New South Wales


  • Personal Assistant | Growing Global Consulting Firm | CBD Lo...

    Personal Assistant Growing Global Consulting Firm CBD Location Competitive salary package- 75 - 90k inclusive of super + bonus Stunning modern offices in the heart of the CBD Diverse, high performing and supportive team The Opportunity Our client is a highly regarded, international consulting firm that possesses a collaborative, entrepreneurial and modern culture. This Personal Assistant position will work closely with the Senior Executive Assistant of the firm, and support four in total. Being a very fast-paced, agile environment, you will be challenged daily with variety and constantly required to think on your feet There is an events component to this position which will involve booking in investor lunches, dinners and conferences. The Responsibility The key responsibilities of this position will include but not be limited to Setting up and managing the booking of meetings, calendars, meeting rooms and technology requirements as required by the team Assisting with the preparation and coordination of documents and reports Coordinating and booking both domestic and international travel, including flights, accommodation and itineraries Expense reconciliation Putting together PowerPoint presentations and supporting meeting research preparation documents and Supporting in the adhoc management of any other administrative or office management related tasks as required by the business. The Expertise In order to be considered for this position you will ideally possess prior experience working as a Team or Personal Assistant within the Financial Services industry sector. You will be well presented and have no trouble communicating with stakeholders at all levels, both internally and externally. Our client has a great workplace culture, so you will be someone who is personable and enjoys contributing to the positive team atmosphere and environment, rolling your sleeves up to get the job done You will be sharp and professional as well as hard working and determined. The Next Step If this sounds like you, please do not hesitate to apply ASAP. For any questions please call Claire McClintock on 0498 990 161. 0498 990 161 chat with us Assistant Sydney is a specialist recruitment firm focused solely on Office Support talent searches, salary benchmarking and career planning. Our goal is to help clients and candidates navigate an increasingly competitive and challenging employment market. assistant sydney Level 32, 200 George Street, Sydney 2000 02 8277 4124 assistantsydney.com.au

    location Sydney, New South Wales


  • Personal Assistant to Managing Director

    Duties Answering phones Mail collection and distribution Filing and File Maintenance Data Entry Supporting other areas of the company General administrative duties and office upkeep Management of Databases Strong Information Technology skills will be highly regarded Working Hours Mon-Fri (800am - 400pm) Attributes Hard working and positive attitude Able to work efficiently and productively, both in a group and on your own Excellent communication skills Be computer literate Strong Microsoft Office and MYOB prerequisite Reliable and keen to work in an office environment Well organised and able to multi-task efficiently Ability to meet deadlines Excellent work ethic Drivers License essential The application form will include these questions Which of the following statements best describes your right to work in Australia? How many years experience do you have as a personal assistant? Do you have experience in an administration role? Have you completed a qualification in business administration? How many years experience do you have as an executive assistant?

    location Sydney, New South Wales


  • Team Assistant | Operations

    Team Assistant Operations Support two courteous and patient General Managers Permanent opportunity CBD location The Opportunity Our client is looking for an experienced administrator to join the operations team, supporting two well respected general managers within the business. This is a great opportunity to join a globally renowned business, within the financial market. The Responsibility The role duties will include but are not be limited to Diary and email management for the two GMs Expense reconciliation Organisation of meetings and conferences as required Travel booking Processing of invoices Collating information for board meetings Support the EA when needed to assist with cover. The Expertise This role will require a highly efficient team assistant to join the business, and provide high level support in this ever changing environment. Evidence of stability and longevity in your previous roles will be required in this position. A background working within a large organisation at multiple levels will be looked upon favourably. With ability to establish and maintain successful working relationships with both internal and external stakeholders. Advanced knowledge of MS Office will be required. The Next Step If you believe you have the experience required for this position, please apply with your updated resume today For any further information please contact Louise Tyler on 0488 022 124. chat with us Assistant Sydney is a specialist recruitment firm focused solely on Office Support talent searches, salary benchmarking and career planning. Our goal is to help clients and candidates navigate an increasingly competitive and challenging employment market. assistant sydney Level 32, 200 George Street, Sydney 2000 02 8277 4124 assistantsydney.com.au

    location Sydney, New South Wales


  • Executive Assistant

    Executive Assistant ABOUT THE ROLE Working with a National Association, we are seeking an experienced EA to join a successful team in new offices for a temporary opportunity. Key responsibilities Supporting the Executive Officer Diary management, email management, travel, administration and more Provide superior services and analyse, investigate and prepare responses for routine and non-routine correspondence Provide high level committee support as required including meetings, events support, event catering and preparation of presentation materials Organising travel and accommodation for senior Executives Support projects, reports, papers, and other documentations Maintain an electronic and hard copy office filing system ABOUT YOU Proven experience as an Executive Assistant Exceptional communication skills both written and verbal Great organisational skills, whilst being able to work in a moderately reactive environment Confident with email management including correspondence of emails on behalf of the team Immediately available to interview Available for the full duration of the temporary assignment Please click Apply if you are interested in the role. If you have any queries, please contact Jo Brown 0290934925 Beaumont People Level 29, 259 George St Sydney, NSW 2000 (02) 9279 2777 Leading recruitment agency specialising in Business Services, Contact Centre Sales, Education, Health Social Care, Charitable Organisations, Associations Memberships and Executive Search www.beaumontpeople.com.au

    location Sydney, New South Wales


  • Executive Assistant

    Executive Assistant Who we are When you start to think of waste as a resource, it opens up a world of possibilities. Cleanaway is the largest waste management company in Australia providing sustainable waste management solutions to a range of customers including councils, small businesses, large corporate entities and government agencies to provide sustainable waste management solutions. The Position This is a fixed term position until August 2020. Reporting to the Executive General Manager you will be the primary point of contact for internal and external stakeholders. You will coordinate and manage a variety of activities including Extensive diary management and detailed travel coordination Liaison and coordination with internal and external stakeholders regarding requests and matters for action, referral or response Prioritises conflicting requests, handling matters expeditiously, proactively and with focus for delivery within compressed deadlines in a fast-paced environment Maintain the highest levels of confidentiality and discretion in all internal and external relationships and communications Drafting of documents according to required templates and submitting to meet deadlines Receive and process purchasing requirements in accordance with the current policies and procedures Assisting the - NSW General Manager and Commercial Finance Manager Office Site Management, Reception duties Your Skills and Experience Proven professional experience supporting senior leadership roles (C-suite) in a fast-paced environment (preferably supporting two leaders) Advanced knowledge of Microsoft Office Suite (including Excel, Word and Powerpoint, Visio) Qualification in business administration or equivalent experience Strong attention to detail, proactive problem solver and possess a continuous improvement mindset Excellent verbal and written communication skills and proven experience with stakeholder management Strong time management and organisational skills Strong initiative with the ability to be flexible Proven experience with juggling multiple and conflicting priorities using systematic thinking and providing proactive solutions Benefits Training and development opportunities Competitive pay and benefits Discounts on private health insurance How to Apply To Apply please submit your current resume by clicking the APPLY NOW button. Cleanaway encourages and values diversity and inclusion. Aboriginal and Torres Strait Islander people are encouraged to apply. www.cleanaway.com.au

    location Sydney, New South Wales


  • Executive Assistant

    Executive Assistant Who we are At Roche, 94,000 people across over 100 countries are pushing back the frontiers of healthcare. Working together, weve become one of the worlds leading research-focused healthcare groups. Our success is built on innovation, curiosity and diversity. The Position We are currently seeking an experienced Executive Assistant to provide professional executive support to the Managing Director in the day-to-day running of the company, encompassing operational, project, administrative and personal support. This is a fantastic opportunity to play an integral role in the business. More specifically, responsibilities will include Act as a business partner, resource and support function for the day-to-day requirements of the Managing Director Producing correspondence, memoranda, presentations and reports both of a general and confidential nature Coordinate scheduled and ad hoc meetings, prepare agendas, record minutes and distribute accordingly Managing travel arrangements for non-Roche travelers, group travel bookings, and the Leadership team Manage the external travel company relationships and act as the internal subject matter expert Prepare, edit and distribute communications as required Assisting the leadership team with ad hoc administrative support Assisting with the organisation of special projects, business functions and conferences Who you are You™re someone who wants to influence your own development. You™re looking for a company where you have the opportunity to pursue your interests across functions and geographies, and where a job title is not considered the final definition of who you are, but the starting point. Your passion to provide superior support will be evident from your proven track record in a similar role. You will be a professional individual who maintains confidentiality and discretion. More specifically our new team member will be able to demonstrate Previous executive support experience in a commercial environment Commitment to maintaining and protecting the required confidentiality of work Strong computer literacy with a working knowledge of Microsoft Word, Excel and PowerPoint Experience with Sharepoint and G-Suite highly desirable High attention to detail and organisation skills Excellent project and time management skills Exceptional interpersonal and communication skills Ability to take direction and work autonomously with a strong aptitude to learn In return, we are committed to providing you with a rewarding, supportive and challenging environment in which you can grow and develop your skills. A competitive salary package including base, bonus and superannuation is also on offer. Note We are looking for the successful candidate to commence the first week of November. For a confidential discussion regarding this opportunity, please contact Lisa Lacis on 02 9860 2327.

    location Sydney, New South Wales


  • Executive Assistant to the CEO

    Executive Assistant to the CEO The Australian Institute of Music AIM is a leading specialised, independent and not-for-profit education provider offering students cutting-edge learning in the creative industries. We deliver courses at undergraduate and postgraduate level at campuses in Sydney and Melbourne. Our unique industry-relevant programs are designed to support a diverse range of careers, and AIM has an outstanding record for producing talented graduates. The Role This is a full-time permanent role to commence as soon as possible. Under the supervision of the Chief Executive Officer (CEO), the Executive Assistant will provide comprehensive, efficient and effective administrative and secretarial support whilst maintaining the highest level of discretion and confidentiality. The Executive Assistant is responsible for Effectively managing appointments for the Chief Executive Officer, and other Executive Leaders Taking accurate dictations of, andor drafting, emails, letters and other correspondence Filtering, prioritising and distributing all incoming communications such as emails, calls and correspondence, and professionally receiving and interacting with visitors Accurately recording, transcribing and distributing minutes of meetings within required timeframes Coordinating corporate travel and accommodation bookings for all AIM staff, including compiling itineraries. Coordinating conference andor meeting bookings for the Executive team Undertaking research and preparing monthly reports, presentations, speeches, submissions and other correspondence Managing and processing invoices, payments and expenses according to prescribed policies and processes Acting as a gatekeeper to ensure the Chief Executive™s time is managed effectively Working cooperatively with other administrative staff in the Institute, supporting and undertaking duties and activities across the Institute as and where required What skills and experience should I have? CertificateDiploma in Business Administration or equivalent experience Bachelor™s Degree is desirable Previous experience supporting a Senior Executive Demonstrated experience of extensive diary management and full itinerary travel scheduling Demonstrated experience in implementing and maintaining document management and control systems Advanced MS Office program skills including Word, Excel, PowerPoint, Outlook, SharePoint and relevant systems. Evidenced public relations skills to enable professional interaction with a range of people and cultures including senior management and other staff, the public, dignitaries and representatives Demonstrated experience in drafting correspondence, presentations, and reports Demonstrated ability to maintain confidentiality and an understanding of commercial in confidence practices Demonstrated experience in the preparation of agendas and minutes Previous experience working in an educational environment is desirable What do I need to stand out from the rest? Share our passion for education and the creative industries Be a team player and show a genuine interest in supporting your colleagues and the students Be flexible, embrace change and be an advocate for continual improvement Be proactive and demonstrate initiative Get the job done with a sense of humour Why should I work at AIM? Lively campus atmosphere Work alongside some of Australias most talented music, entertainment and performing arts professionals Passionate and supportive team, who genuinely place the student at the centre of everything we do AIM is changing If youre up for the challenge, this is a great time to join our team and contribute to the continual improvement of AIM. To Apply If you are ready to take on this exciting opportunity, apply via the link Applications close at midnight on 2 October 2019. Join our talent community to be considered for future opportunities. livehire.comtalentcommunityaim WWW.AIM.EDU.AU 1 Foveaux Street, Surry Hills NSW 2010 120 King Street, Melbourne VIC 3000 The application form will include these questions Which of the following statements best describes your right to work in Australia? Whats your expected annual base salary? How much notice are you required to give your current employer?

    location Sydney, New South Wales


  • Personal Assistant

    Personal Assistant We are seeking a talented Personal Assistant to the Chief Executive Officer (CEO) to join our Sydney team. The right candidate will be looking for a part-time position and available to work 30 hours (or 4 days) per week. We can be flexible on how dayshours of work are structured. Who Are We? Tramada Systems is the leading provider of Travel Management Systems for corporate, leisure and home-based travel agents both in Australia and New Zealand and as of 2018, is now available in the United States. We offer an innovative cloud-based SaaS solution integration with best of breed partners to offer the most complete automation solution for travel agents in the market. The Role In this role, you will report directly to the CEO and responsible across the following key areas Managing the CEOs diary including arranging meetings with staff and external parties “ booking rooms, arranging venues Co-ordinating activities as required which may include team offsite meetings, trade shows and conferencesevents. This may include organising collateral, agendas, minutes and catering Drafting and liaising with HRmanagers to produce employment offerscontracts for new employees or when there are changes to existing roles Coordination for new starters including liaison with team leaders, managers and technical services to ensure desk allocation, PCLaptop, email accounts, office keys, Policies and Procedures are provided and that a comprehensive induction plan is in place Coordination of travel arrangements companywide in accordance with company policy and approved budget. This includes air, hotel, car and other services that may be required Assist staff whilst travelling should the need arise Manage visitors to the office including greeting them, advising staff of their arrival and providing refreshments if and when required Manage and update company Policies and Procedures document and distribute as required and ensure current version is available on the intranet Manage and update the company Organizational Chart and distribute to Executive Team Liaison with building management in relation to fire wardens, issues with premises etc Prepare letters, spreadsheets, presentations and other documents using MS Word, Excel and Powerpoint Prepare mail-outs for clients Assist CEO with expense claims and reconciliations Provide other administrative support as required Core Technologies Tools MS Office, GSuite, JIRA, DocuSign, Internal Wiki (Confluence) About You The right fit for this busy role will be someone who has superior organisational skills, the ability to effectively and efficiently manage time and confidentially liaise with all levels of the organisation and stakeholders. Your attention to detail will be second to none, you will possess the ability to work both autonomously and as part of a team and have an immaculate personal presentation. You will also possess excellent interpersonal and communication skills, both written and verbal. This role will provide the successful applicant with the opportunity to develop professionally within our growing team and is ideal for someone who has the ambition to progress into an Executive Assistant position. Intermediate to advanced skills across the MS Office suite is a must as is a proactive and positive attitude Why Work for Tramada Systems? Tramada offers its employees the ability to make an impact in an environment where everyone matters. We are pragmatic in our approach and work hard to keep a good worklife balance for our team. We are very strong in collaboration where we encourage and welcome all team members to ask questions and contribute ideas. Innovation is our mantra. Every day is different, brimming with new learning and personal growth opportunities. We offer A strong collaborative work environment Learning and personal growth opportunities Job security “ we are a mature, robust business who are growing, with further global expansion planned for 2020. Meaning it is an exciting time to join the team A great location - Sydney Central CBD location minutes from Wynyard Station Monthly staff lunches and ˜Cake Day™ Fresh fruit delivered to the office twice weekly If you™re ready to make an impact in an agile environment where everyone matters - Apply now To be considered for this role you must have unrestricted work rights in Australia Only shortlisted applicants will be contacted A little note to recruitment agencies We have this role covered there is no need to get in touch. We do not accept unsolicited agency resumes and Tramada Systems is not responsible for any fees related to unsolicited resumes. The application form will include these questions Which of the following statements best describes your right to work in Australia? Which of the following Microsoft Office products are you experienced with? How many years experience do you have as a personal assistant? Whats your expected annual base salary? How much notice are you required to give your current employer?

    location Sydney, New South Wales


  • Executive Assistant

    Executive Assistant Our vision is to be a leading public university of technology recognised for our global impact. We are a dynamic and innovative university, ranked by the Times Higher Education as Australias top young university, and located centrally in one of the worlds most liveable cities. With a culturally diverse campus life and extensive international exchange and research programs, UTS prepares graduates for the workplaces of today and tomorrow. We are currently recruiting an Executive Assistant to provide high level administrative and secretarial support to the Deputy Vice-ChancellorVice-President of Corporate Services and the Deputy Vice-ChancellorVice-President of Innovation Enterprise and for the efficient and effective management of their offices. The DVC (CS) is accountable for supporting UTS to achieve its objectives of being a leading international university and an inspiring place to work by building the profile and brand of UTS in the community, shaping and developing a high-performance organisational culture and organisational and technological capability. The Corporate Services portfolio consists of Human Resources (HRU) Marketing and Communication (MCU) Information Technology Division (ITD) Legal Student Administration Unit (SAU) Governance Services Unit (GSU) As Executive Assistant, you will also support the Office of the DVC (Innovation and Enterprise). The DVC (IE) is accountable for the universitys external engagement, innovation and entrepreneurship strategy and precinct strategy. In this role, you will Serve as first point of contact for all enquiries and requests for information directed to the Deputy Vice-Chancellors Manage the Deputy Vice-Chancellors diary effectively and arrange travel and accommodation requirements. Make travel arrangements for others as appropriate Prepare correspondence and take minutes for the Deputy Vice-Chancellors, including drafting and typing general and confidential material Maintain office systems, including efficient filing, ready access and follow up systems for both paper and electronic records and correspondence. Assist with office financial administration Facilitate effective communication within the Division, supporting the Divisional management team as required and coordinating agenda and papers for Divisional meetings. Ensure effective coordination between the Deputy Vice-Chancellors and the offices of members of the Senior Executive With examples, please outline in a separate document how you meet the following four key selection criteria points Excellent organisational skills including the ability to prioritise manage and meet competing deadlines and effectively implement administrative processes Highly developed interpersonal, verbal and written communication skills including o ability to respond sensitively and effectively to all staff and key stakeholders o effective liaison and facilitation skills o ability to write reports and correspondence Demonstrated ability to develop collaborative relationships with colleagues and client groups Ability to work without supervision while prioritising, filtering and referring key issues that affect the portfolio to the Deputy Vice-Chancellors For the full list of the selection criteria and role responsibilities please download the position description from the link below. Remuneration Base Salary Range 80,809 to 87,496 pa (HEW 6) This role attracts 17 superannuation (pension) in addition to the base salary. This position is full time and appointment will be made on a continuing basis. How To Apply Prior to commencing your application for IRC142462, please review the Position Description and the relevant selection criteria. You are required to address the selection criteria in your submission in a separate document. Please note that only those applications submitted via the UTS online recruitment system will be accepted. As you will be unable to save your application once started, please have all required documents and information available prior to commencing. Please ensure that the file name for each document submitted includes IRC142462. Specific enquiries or issues with your application may be directed to the UTS Recruitment Team at recruitmentuts.edu.au or on +61 (0) 2 9514 1080. Closing Date Please note that there is no official closing date for this role and we will be shortlisting as applications are received. It is recommended that you submit your application without delay. This role may be removed without notice. Applicants must have current and valid work rights in Australia. We are committed to diversity and social inclusion, evidenced by our WGEA Employer of Choice citation, Wingara Indigenous Employment Strategy and the UTS Access and Inclusion Plan. We welcome applications from women (particularly for senior and non-traditional roles), Indigenous Australians, people with disability, those who identify as LGBTIQ and applicants from culturally and linguistically diverse backgrounds.

    location Sydney, New South Wales


  • Executive Assistant

    Were BCG Digital Ventures. Welcome. We invent, build and invest in startups with the worlds most influential companies. We share risk and invest alongside our corporate and startup partners via a range of collaborative options. Founded in 2014, we have major Innovation and Investment Centres in Manhattan Beach, Berlin, London, Sydney, New York, Tokyo and Shanghai as well as DV Hubs in Silicon Valley, Seattle and Mexico City, with more locations opening in the coming quarters. Our Centres and Hubs are home to a diverse range of entrepreneurs, operators and investors who are building businesses, creating and expanding markets and developing new technologies that benefit millions of people across the globe. To learn more, visit www.bcgdv.com ( httpwww.bcgdv.com ) Introducing our Venture Operations Team Our Venture Operations Team is how we redefine whats possible. Its where organizational insight aligns with operational excellence to keep our business thriving and producing imaginative ventures that have to be seen to be believed. From human resources and information technology to marketing and operations management, the Venture Operations Team is the internal force that drives us forward, enabling us to expand the limits of human expectation with our compelling products, services and ventures. Together, these one-of-a-kind problem-solvers direct our inner structures with incomparable precision, profound analytic foresight and a deep commitment to world-class business services. The Role “ Executive Assistant The Executive Assistant team within Venture Operations is critical to BCGDVs overall success. This executive assistant role provides extensive executive support to one Managing Partner and two Directors, inclusive of complex calendar management, travel management and expense reimbursement. Further to executive support, the Executive Assistant is expected to support the office in coordinating events across all functions of the business (recruitment, HR, clients, marketing, PR etc.) The role requires a self-motivated individual with previous experience working in a busy, deadline driven, ever changing environment. Excellent time management skills demonstrated ability to manage complex schedules and the ability to manage multiple and competing tasks in a fast paced environment Experience working with global multi-nationals across a wide array of time zones Complex Travel management experience Ability to anticipate alternative solutions and to be prepared with contingency plans Demonstrated ability to manage relationships with counterparts, and with high level stakeholders Strong customer service orientation Superior attention to detail and accuracy High level Microsoft office skills including Word, Excel and PowerPoint Excellent written and verbal communication skills 2+ years providing executive level support including for multiple executive level managers simultaneously

    location Sydney, New South Wales


  • Account Growth Executive, Sydney CBD

    Role Account Growth Executive Team Client Success OTE 150K+ Office Sydney CBD, NSW, Australia Client sales and management can be a tough gig, and after a few years, finding a company that recognizes and wants to build on your experience, can be even tougher¦ Fear not, as a result of our rapid growth, Meltwater Australia is seeking experienced B2B salespeople and account managers, hungry to make an impact and sink their teeth into a new, dynamic industry. The Account Growth Executive will be a catalyst for change, challenging existing norms within media monitoring and intelligence. Acting not only as an expert in Meltwaters product set but as an extension of our clients communication and marketing teams. Collaborating with our internal teams to create strategic offerings and solutions, that go beyond the original buying center cross-selling to other departments and business units. No two clients are the same. Your clients would cover a breadth of verticals including non-profit, ASX100 listed, government and more. Success in this role will hinge on the ability to adapt to each organizations changing and varied needs while maintaining the highest standard of customer experience and engagement. You will need to be clear, concise and convincing in your communication, as well as comfortable negotiating with and presenting to the C-Suite.We will provide full training to bring you up to speed on the Meltwater SAAS platform and product offering. You will have ongoing training to build on your skills, developing your career and expose you to opportunities both within Australia and across our global organization. If you feel like you have the skills, and experience, and are looking for a big earning potential and serious career development, apply today What will you be doing? Working to meet and exceed individual and team monthly sales KPIs Cultivate meaningful relationships through customer engagement Own and drive client satisfaction with Meltwaters platform and service Work closely with Account Executives to develop and maintain Account Success Determine appropriate value propositions and strategic solutions for your clients Work as an extension of your clients team, including c-suite execs Identify opportunities to grow accounts, increase value and drive market share Champion product knowledge by challenging the status quo across traditional and social channels A couple of things that will help you stand out Previous success in B2B sales (2+ years) or similar. Collaborative mindset Hunger to learn and challenge yourself Strong business acumen Ambitious and looking to make your mark in a rapidly growing company Outstanding communication A natural problem solver Irreverent you work hard on the tasks at hand, but still like to have a laugh Uncompromising service standards Entrepreneurial spirit with the ability to adapt and roll with the punches Whats in it for you Work in a dynamic environment that is ranked in the Top 10 Great Places to Work for the last 5 years running A high level of responsibility and autonomy from day one Investment in your skills and future successes The potential to influence and craft a growing team and its culture Accelerated performance-based promotion program with international opportunities Target-based reward system plus uncapped commission structure Lots of benefits and perks including free gym membership, regular social activities, well-stocked kitchen and a fast boost in your career Who are we? Founded in Oslo in 2001 by Jørn Lyseggen, Meltwaters Mission is to provide outside insight, to help companies make better, faster more informed decisions using data. We have grown to over 50 offices globally, and More than 30,000 companies who use the Meltwater media intelligence platform. Our Values Meltwater culture is based on a fundamental belief in people and the potential they possess. We create an environment where our people are motivated by their colleagues to discover new strengths and shine even brighter. We keep our entrepreneurial spirit alive within every team and every department”delighting in hard work and relishing the feeling of accomplishment that comes with it. Our values are at the core of our culture, and they can be summed up by the acronym MER, which means more in Norwegian. Moro mo()ro Norwegian for Fun. We believe that in order to become successful as a whole, we should all enjoy ourselves. Thats why we promote a fun, collaborative working environment. Enere e nðre Norwegian for Number One. At Meltwater, average isnt good enough. Our goal is to build a groundbreaking company supported by a thriving culture in which our people aspire to exceed their personal expectations. Respekt respekt Norwegian for Respect. We believe it matters how a company or an individual becomes number one. Striving to be the best doesnt mean sharp elbows we should all treat our colleagues and customers with respect and humility. MER An acronym for Moro, Enere and Respekt, which creates the Norwegian word More. We celebrate our victories without losing our drive to improve”whether in reaching personal goals or corporate milestones. Though simple on the surface, our values guide us in everything we do, from how we prioritize our objectives and make decisions to how we clarify expectations and measure our success.

    location Sydney, New South Wales


  • Performance Executive

    About VGW We are pioneers in the online social gaming experience, with innovative technology and dynamic challenges. We own and operate several market-leading brands in the largest markets in the world and have about 450 team members globally, all committed to building something amazing, pushing our boundaries and having fun in the process. Weve been disrupting online social casino and poker gaming since 2010 and bringing fun and excitement to millions of customers. At VGW, we have a modern approach to getting work done and a focus on creating an environment where amazing people can do amazing work. That means giving you the flexibility you need, providing spaces that will keep you comfortable and finding opportunities for you to keep learning and growing. Youll also get to enjoy killer views of the Sydney Harbour from the office About The Role This is an excellent opportunity to work on one of our amazing flagship products, Global Poker. You will be responsible for managing our Social and Programmatic acquisition campaigns - including campaign direction, monitoring, managing and optimisation. You will work closely with the in-house Creative Team in order to set the creative direction of the marketing campaigns, including copy and creative. Youll find ways to maximise return on ad spend (ROAS) and increase the LTV of players. Youll also provide general day-to-day support to the UA and broader Marketing team. Youll be working with some brilliant marketing minds, who are constantly looking for ways to innovate and there will be plenty of opportunities to learn and grow. About You Were looking for someone with 3-5 years experience in acquisitionperformance marketing - with a focus on Facebook, Programmatic and Google Experience and confidence in managing large budgets Previous experience of social media optimisation, specifically Facebook and Ads manager The ability to create and deliver performance reporting, for delivery up to GM Level Exposure to the Poker or Gaming industries, or to a variety of different industries would be great A sense of humour, genuine passion for your work and the ability to hustle and get stuff done Whats Next? If youre interested in finding out more, apply now. Well be in touch soon.

    location Sydney, New South Wales


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