Temporary Secretary Jobs In Australia

Now Displaying 52 of 147 Temporary Secretary Jobs




  • Executive Assistant

    Executive Assistant 6 month contract State Government Agency Sydney Location About the company Karlka Recruiting Group has partnered with a State Government Agency to engage an Executive Assistant. This position is located in their busy Sydney office with an initial 6 month contract. About the Role The executive assistant is required to provide a high level of administrative and executive support to the executive director. Duties Undertake general administrative duties including diary and mailbox management Manage travel arrangements and schedules Prepare orders, processes and payments of invoices Implement record management processes Identify areas of improvement for processes and day-to-day activities Liaise and communicate with stakeholders RequirementsSkills Strong experience supporting Executive staff within the public sector Ability to work under pressure in a high volume environment Proven ability to respond to a range of enquiries to meet business needs How to Apply Due date COB Thursday 20th June 2019 Click APPLY NOW or contact Bec on recruitmentkarlkarecruiting.com.au. Please note, due to the large sum of applications received only shortlisted candidates will be contacted for further discussion. KRG is majority Indigenous Owned, Supply Nation Certified and part of ARG Workforce The application form will include these questions Which of the following statements best describes your right to work in Australia? How much notice are you required to give your current employer? Do you have experience in an administration role? Which of the following Microsoft Office products are you experienced with? How many years experience do you have as an executive assistant?

    location NSW 2000, Sydney NSW 2000, Australia


  • Operations/Administration Manager | Blockchain Technology / CBD

    The Company My client is a boutique blockchain investment firm specializing in building and operating institutional grade services and assets in the blockchain space. They are a part of a global financial services business specialising in corporate advisory, funds and wealth management. Based in Sydneys CBD they are well funded to continue into the next growth phase of the business. The Role My client is seeking to fill an operations and admin role working directly under the founder, the role includes - shareholder registry and management - organization around advisory meetings and strategic partners - working to deliver KPI™s in relevant business units - working on a project with ETF™s institutions exchanges and B2B marketplaces to develop marketing materials and strategic partners - execution of various strategies related to the above - assistance in drafting commercial agreements, terms, and necessary paperwork for stakeholders clients and investors - assistance with collating marketing strategies and notes - liaison with advisory board, key staff, stakeholders, and directors Role requirements - preferably a candidate with a knowledge or passion of blockchain - undergraduate degree - minimum 5 years professional expertise in financial markets andor office management andor personal assistant - most important requirement is an ability to execute tasks on time with flexibility to deliver on time - driven to be part of a fast growing and well backed team Remuneration - 80k starting base salary - performance profit share and participation in an existing pool - equity incentives in projects equal to base salary for projects developed To apply for this role please submit your resume to Tim Barnard via the Apply Now button below. If you would like to know more about this role please call me directly on 0420 987 266 for a confidential discussion.

    location NSW 2000, Sydney NSW 2000, Australia


  • Personal Assistant to Director | Real Estate | Permanent

    Personal Assistant to Director Real Estate Permanent Stunning offices located on the city fringe Car necessary - parking provided 75-85k package + benefits with fantastic perks The Opportunity Our client is a well-established and successful Real Estate group, located on the city fringe, conveniently located close to the local cafes, shops and public transport. We are seeking an experienced Personal Assistant to join the team with their exceptional customer centric skills and fantastic personality. The role will be supporting a prominent industry figure, known for his successful real estate abilities and ideas. No day will be the same in this role, with responsibilities ranging from being his right hand man as you play in inaugural part in the company, in conjunction with handling all administrative tasks for the team, to acting as the first point of contact for stakeholders. You™ll also have the luxury of driving to work, with your own car spot to park in “ a rare opportunity The Responsibility Personally supporting the Director, as well as the team from an administrative perspective, this role will keep you busy and thinking on your feet. The full job description will be provided in interview, however see below an overview of the main responsibilities Organising and scheduling the Director and team™s daily appointments, including diary management, meetings and agendas Administrative tasks filing, faxing, updating and managing the website and database Personal duties consistent with that of a PA Preparing the team for meetings with relevant documentation proposals, presentations, agency and marketing agreements Liaising with the marketing team for all campaigns and listings, including organising styling and quotes The Expertise The ideal candidate will have a minimum of 2 years of experience as a Personal Assistant, and a very strong administrative skill set. Personality wise, you will be calm, poised and driven. You need to be a team player, and be willing to lend a helping hand whenever necessary. Strong communication skills are important as you™ll often be conversing with high profile clients, and drafting emails on your executive™s behalf. A car is a necessity, with an allowance (car and phone) and car spot included in the remuneration package. The Next Step On offer is the opportunity to support an industry leader within a leading boutique agency. If you believe you™ve got what it takes, please apply online with an updated resume. Feel free to get in touch with Katie Clarke on 0437 387 743 or katieassistantsydney.com.au if you have any further questions. I look forward to hearing from you chat with us Assistant Sydney is a specialist recruitment firm focused solely on Office Support talent searches, salary benchmarking and career planning. Our goal is to help clients and candidates navigate an increasingly competitive and challenging employment market. assistant sydney Level 32, 200 George Street, Sydney 2000 02 8277 4124 assistantsydney.com.au

    location NSW 2000, Sydney NSW 2000, Australia


  • Team Assistant | Operations Team | ASAP Start

    Team Assistant Operations Team ASAP Start Stunning new offices Newly created role ASAP start The Opportunity This is an exciting opportunity for an experienced Team Assistant to take that next step. With the opportunity to support the newly appointed COO prior to their move to an overseas office location. After some huge changes within the business, it is an exciting time to join this global financial services organisation. Supporting a variety of personalities, enabling this team of eight to enhance their productivity and performance. The Responsibility The role duties will include but not be limited to Travel management for the team Processing of expenses Diary management Assist with office move for team General adhoc administrative tasks Processing of invoices Building strong relationships with other team assistants Assist with induction of new team members. The Expertise For this position we are looking for an experienced Team Assistant who is a proactive self starter. Ideally with experience working within the financial services industry, with at least 3-4 years experience within a similar position. You will be able to work with a number of different personalities, adapting to each managers needs, and will appreciate working with a team who have an honest and upfront approach and happy to support their every day needs. The Next Step If you believe you hold the skills required for this role, please apply online with an updated resume today Alternatively, please call Louise Tyler on 0488 022 124 for a confidential discussion. chat with us Assistant Sydney is a specialist recruitment firm focused solely on Office Support talent searches, salary benchmarking and career planning. Our goal is to help clients and candidates navigate an increasingly competitive and challenging employment market. assistant sydney Level 32, 200 George Street, Sydney 2000 02 8277 4124 assistantsydney.com.au

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Manager Wrap Product Development

    Together we will provide the right solutions for our customers. Proven capability in project management to implement initiatives and drive change programs....

    location NSW 2000, Sydney NSW 2000, Australia


  • Social Media Executive

    Beamly was acquired by COTY in 2015 who are ranked globally as 1 fine fragrance company, 2 salon professional hair care company and 3 cosmetics company,...

    location NSW 2000, Sydney NSW 2000, Australia


  • Junior Executive Assistant/Group Assistant

    As a Group Assistant The Corporate Operations Group brings together specialist support services in Digital Transformation Data, Technology, Market Operations...

    location NSW 2000, Sydney NSW 2000, Australia


  • One Support Executive

    Minimum of 1 years™ experience working in a similar customer service internal sales role in a payments or financial services organisation....

    location NSW 2000, Sydney NSW 2000, Australia


  • Personal Assistant - Darlinghurst

    A current Real Estate Certificate and a clean drivers licence. If this sounds like the opportunity for you and you would like to be part of a growing and......

    location NSW Nurses and Midwives' Association, 50 O'Dea Ave, Waterloo NSW 2017, Australia


  • Executive Assistant

    Executive Assistant Our vision is to be a leading public university of technology recognised for our global impact. We are a dynamic and innovative university, ranked by the Times Higher Education as Australias top young university, and located centrally in one of the worlds most liveable cities. With a culturally diverse campus life and extensive international exchange and research programs, UTS prepares graduates for the workplaces of today and tomorrow. The UTS Business School - Deans Unit is recruiting for an Executive Assistant to play a key role in providing high level administrative and secretarial support to the Directors of Educational Development. The Business School seeks to provide higher education aimed at building knowledge and enhancing professional practice, promoting scholarship, research, and executive education in all the key business disciplines as well as in a number of specialised areas. They also seek to maintain relationships with the business community, our alumni and our external stakeholders, locally and internationally If successful in applying for this role, you will be responsible for Managing the diary of the Directors of Educational Development and organising travel arrangements as required Managing all forms of communication in a proactive and positive manner to enhance the working relationships with members of the University community and external parties Overseeing the offices record management system and ensuring that it complies with University policy Providing secretariat support to committees and working groups of the Directors of Educational Development including researching, writing support documents, preparing professional power point slides, preparing agendas and papers, taking minutes, routine filing and following up action items Produce correspondence, memos, letters, forms, contracts and other types of documents Coordinating a range of projects including preparing promotion materials for events, liaising with other UTS departments To be successful in this role, you will have Excellent time management and project management skills to ensure that deadlines are met Client relationship management Excellent computer skills, including high level proficiency with Microsoft Office software particularly Outlook Comprehensive understanding of university systems, structure, policies and procedures Excellent interpersonal and problem-solving skills to liaise with staff and students of UTS, the Faculty and with the public generally Remuneration Base Salary Range 69,663 to 79,695 pa (HEW 5) This role attracts 9.5 superannuation (pension) in addition to the base salary. UTS staff also benefit from a wide range of Employee Benefits include flexible work practices, child care centres, generous parental leave and salary packaging opportunities. This position is part-time (0.5 FTE) and appointment will be made on a fixed term basis for 6 months. How To Apply For the full list of the selection criteria and role responsibilities please click the apply link and download the Position Description from the UTS website. You are required to address the selection criteria in your submission in a separate document. Only those applications submitted via the UTS online recruitment system will be accepted. As you will be unable to save your application once started, please have all required documents and information available prior to commencing. Please ensure that the file name for each document submitted includes IRC135599. Specific enquiries or issues with your application may be directed to the UTS Recruitment Team at recruitmentuts.edu.au or on +61 (0) 2 9514 1080. Closing Date Monday 1st July 2019 at 11.59pm (AEST) Applicants must have current and valid work rights in Australia. Please note If you have a disability that requires adjustment to the recruitment process or an alternative application pathway please contact recruitmentuts.edu.au for assistance. At UTS, the concepts of equity and social justice are key to our core and purpose - we are recognised widely as supporting inclusivity and valuing diversity through our Wingara Indigenous Employment Strategy, Social Impact Framework and UTS Access and Inclusion Plan. Cited as a WGEA Employer of Choice since the inception of the award, we are now among the first Australian institutions to receive the Athena SWAN Bronze Accreditation for our commitment to action addressing gender equity in the STEMM disciplines.

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Assistant

    Executive Assistant Broadspectrum is an operations, maintenance and construction services organisation, operating globally in the resources, energy, industrial, infrastructure, rail, property and defence sectors. This is a diverse and growing business offering the training, opportunities and support you need to begin and build a successful career. Reporting to the Executive Team (4) Transport Group, the Executive Assistant is responsible for managing the day-to-day schedules of the Chief Executive, EGM™s and GM™s within the Transport Sector. Support will be provided through various avenues including calendar management, travel bookings and expense management. Primary Responsibilities Schedule meetings, appointments and manage multiple diariescalendars. Coordinate and manage complex travel itineraries across various time zones. Processing invoices and creating manual purchase requisitions through Ariba. Coordinate Executive communications, including taking calls, responding to emails and interfacing with clients. Manage staff expenses. Managing signatures of documents by directors and return to appropriate staffagencies. On-boarding new staff “ ordering of equipment, accesses and organization of initial meetings. Key Experiences Skills Experience in an Executive Assistant position. Proficient in Outlook, Word, Excel, PowerPoint and SharePoint. Good communication and problem solving skills with an ability to liaise professionally with various levels of senior and Executive Management. Team player with a drive to deliver desired outcomes. Ability to work unsupervised and prioritise work according to operational deadlines. Key working relationships The incumbent holds key working relationships with the Transport Team, Executive Assistants, the Executive Committee and Broadspectrum Internal and External Service Providers. If you have the required experience and skills we would love to hear from you, click apply including your cover letter and resume for this fantastic opportunity We acknowledge the importance of our people™s diverse experiences, talents and cultures that they bring to work with them each day. Embracing Diversity and Creating Inclusion is a key component of our Talent Management Strategy. The creation of a Diverse and Inclusive workforce is central to our ability to unlock potential and enhance our success, creating a high-performance business. Position Reference Number 105551

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Assistant to the Business Manager (Maternity Cover)

    Ascham is an independent girls school, and since its foundation in 1886 has educated girls who develop into confident, independent, compassionate young women with a sense of purpose in the world. Ascham is an inclusive, day and boarding school that provides a strong academic program within a warm, welcoming environment. Executive Assistant to the Business Manager (Maternity Cover) This full-time 12 month maternity leave position involves providing a high level of administrative and operational assistance to the Business Manager, across a range of activities for which the Business Manager is responsible, including company secretarial support. We are looking for a person that is highly organised and has initiative, enthusiasm and discretion. To be successful you will possess High level of attention to detail and accuracy Experience in providing high quality, administrative support, at a senior executive level Well-developed time management and organisational skills with the ability to work autonomously (based on limited instruction) as well as a team member, and show initiative and enthusiasm Proven experience in successfully managing conflicting demands with an ability to prioritise and meet deadlines Advanced levels of computer literacy including Microsoft Word, Excel, Outlook and Power Point Knowledge of best practice behaviour with executive management support and administrative office functions Exceptional interpersonal skills and commitment to positive relationships and professional communications with all stakeholders Flexible attitude and ability to remain calm and think clearly under pressure Capacity to operate with discretion, respect, trust and discernment while also maintaining confidentiality A valid Working with Children clearance The successful applicant will enjoy The experience of working in a dynamic, supportive and connected school Being an integral part of a high-performing corporate services team An environment where ongoing professional development is encouraged and supported An attractive salary package and benefits Further information about this position is available at www.ascham.nsw.edu.au. How to apply Email your CV and a cover letter addressing the ˜to be successful™ criteria to recruitascham.nsw.edu.au by COB Monday, 1 July 2019

    location NSW 2000, Sydney NSW 2000, Australia


  • Radiology & Nuclear Medicine Secretary

    Radiology Nuclear Medicine Secretary Radiology Nuclear Medicine Secretary “ Full Time (38hrs pw) Our Hospital and Department Sydney Adventist Hospital with capacity for over 550 licensed overnight beds is an acute care private hospital located on Sydney™s leafy North Shore. We provide acute medical, surgical and obstetric care, including emergency diagnostic and interventional services. Our focus is on providing referrers and patients with a high quality, customer focused comprehensive radiology and nuclear medicine service. Staff are also able to take advantage of generous salary packaging options and fitness passport. Staff parking (paid) and on street (free) parking is available. About the role An opportunity exists to join our friendly, dedicated and professional administration team. The role offers a variety of administrative duties including appointment scheduling, general reception tasks, invoice and receipting, report production, collation and distribution. This role will utilise your strong customer service focus and attention to detail. Essential Demonstrated computer literacy and Microsoft Office skills Strong customer service skills Excellent attention to detail Proven team player Excellent written and verbal communication skills Desirable Administration andor secretarial qualification Completed Medical Terminology course Previous experience in a similar role within a Radiology or Nuclear Medicine department, imaging practice or similar Enquiries and applications may be forwarded to Nadine Thompson, Chief Radiographer, email nadine.thompsonsah.org.au Closing date 5th July 2019, applications will be assessed as they are received so earlier applications are favourable. The following check will be carried out on all prospective employees applying for positions that have been identified as working with children - national criminal record apprehended violence orders and completed disciplinary proceedings in previous employment. CHRISTIANITY IN ACTION www.sah.org.au

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Assistant / Office Manager - Step up to this great opportunity! $65K +

    Executive Assistant Office Manager - Step up to this great opportunity 65K + SENSATIONAL OFFICES BE APPRECIATED SUPER VARIED ROLE A highly sought after role for a passionate EAOffice Manager has become available at an innovative property company. Working for an impressive and highly successful organisation, you will be the hub of everything that happens in the company as you assist the team with all the projects. Supporting a small number of professionals, you will always be busy as you proactively assist the team. This will include managing multiple hectic diaries, emails, travel bookings, expenses, timesheets, documents and reports as well as the office management side of the role stationery, couriers, liaison with suppliers and invoicing. This is an important all-rounder role, experience in a similar role is essential with superior technical skills. Use your interest in accounts and invoicing, the ability to multi-task, be organised and proactive to succeed at this role. Also the ability to remain calm, positive and professional is also important. A background in assisting with project management in construction or design is a plus. This is a truly interesting role where you will be appreciated and rewarded. With an approachable management team, a brilliant brand and charismatic Directors, you wont look back Apply now below or call Rosemary on 92525388 for more information. THE COMPANY CONNECTION Level 11, 70 Phillip Street, Sydney NSW 2000. (02) 9252 5388 www.thecompanyconnection.com.au

    location NSW 2000, Sydney NSW 2000, Australia


  • Senior Administrator, Policy & Advocacy

    The Royal Australian and New Zealand College of Radiologists (the College) is the peak body for advancing patient care and clinical excellence in clinical radiology and radiation oncology. The College is responsible for driving appropriate, high quality and safe use of radiology medical services through training, assessment and accreditation of radiologists and radiation oncologists, maintenance of quality and standards and strategies to ensure the workforce is enough to support population need in Australian and New Zealand This is an exciting opportunity for an experienced Senior Administrator to join a key unit within The College, to provide a full range of admin and project support to the Senior Executive Officer, and various other internal Stakeholders. You will work closely with the Senior Executive and manage diaries, travel plans, meetings, and emails. You will be a skilled communicator who is highly organized, and a multi tasker who thrives on delivering key outputs. You will have proven experience assisting Senior Management. The successful applicant will be offered a two year contract, with a view for longer term options. Located in Sydneys CBD The College has a friendly and professional environment, a positive working environment that fosters growth and development, as well as an excellent work life balance. To apply please email your CV and cover letter to Vicki Smart, Internal Recruitment Specialist, at Vicki.Smartranzcr.edu.au. At this time, please no recruitment agencies. The application form will include these questions Which of the following statements best describes your right to work in Australia? How many years experience do you have as an administration officer? Do you have experience in an administration role? Whats your expected annual base salary? Do you have secretarial experience?

    location NSW 2000, Sydney NSW 2000, Australia


  • Junior Executive Assistant/Group Assistant

    As a Group Assistant The Corporate Operations Group brings together specialist support services in Digital Transformation Data, Technology, Market Operations......

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Manager Wrap Product Development

    Together we will provide the right solutions for our customers. Proven capability in project management to implement initiatives and drive change programs.......

    location NSW 2000, Sydney NSW 2000, Australia


  • Loan Documentation Executive – Business Banking

    We provide personal banking, wealth management, business banking and vehicle and equipment leasing products and services to retail customers, advisers, brokers,...

    location NSW 2000, Sydney NSW 2000, Australia


  • Consulting Suite Secretary

    Consulting Suite Secretary Strong communication skills required Manage multiple tasks at one time and prioritise according to work load. Demonstrated experience in a similar role About the Hospital Brisbane Waters Private Hospital is a 109 bed hospital providing Medical, Surgical, Rehabilitation, Mental Health and Day Program Services to the community of the NSW Central Coast. It is situated in the coastal town of Woy Woy, conveniently located 60 minutes drive from Sydney. The hospital has an excellent reputation as a provider of quality Medical, Rehabilitation, Geriatric, Surgical and Psychiatric care. About the Role Reporting to the Consulting Suites Coordinator, the successful applicant will primarily work in the Private Practice Rooms of the Psychiatry and Rehabilitation Specialists. The role will include appointment bookings, phone enquiries, invoicing and receipting accounts, file management, and other ad hoc responsibilities for each of the 12 Specialists. This role is Casual (Up to 24 hours per week) with extra hours possible for leave coverage when required. Essential Criteria Demonstrated experience in either a hospital or private practice medical setting Advanced communication and organisational skills Outstanding customer service to all stakeholders Attention to detail Ability to prioritise Self-directed Ability to manage multiple tasks Adherence to deadlines Ability to remain calm and professional in a busy environment Flexibility to work additional hours when required Desirable Criteria Experience in private practice billing and lodgment of claims to MedicareDVA and Workers Compensation. Sound knowledge of Blue ChipMedical Director, Webpas and Microsoft Outlook Previous experience in Mental Health Applications Close “ Monday 24th June, 2019. Applications (incl. current CV) to Hayley Rook, Patient Services Coordinator, Brisbane Waters Private Hospital Email Hayley.rookhealthecare.com.au For further information call on Apply Now Please click the Apply Now button below. People First. People Always. The application form will include these questions Which of the following statements best describes your right to work in Australia? Do you have secretarial experience? Which of the following Microsoft Office products are you experienced with? How much notice are you required to give your current employer? Are you available to provide on call support when required?

    location New South Wales 2083, Australia


  • Executive Assistant to the Principal

    Executive Assistant to the Principal Purpose and Outline of Role The primary function of the Executive Assistant to the Principal is to provide professional and administrative support to the Principal. Given the breadth of the Principal™s role, this entails a wide range of responsibilities and demands flexibility and commitment to superior outcomes as required in the circumstances. The Executive Assistant to the Principal plays a key role in representing the School to stakeholders and the wider community. The incumbent will be expected to use their initiative to manage the office of the Principal, working closely with key stakeholders on the Principal™s behalf. Reporting Relationships The Executive Assistant to the Principal is responsible to the Principal in all aspects of the position. On a day-to-day basis she will work closely with members of the Executive team, the Queenwood Council and a wide range of staff. Employment Basis This is a full time, permanent position. Role Responsibilities General Administration and Secretarial Support Provide high level administrative and secretarial support to the Principal. Support the Principal in managing key projects and programs within the School, including monitoring of the Principal™s tasks and deadlines. Manage the Principal™s calendar and scheduling, including by ensuring that matters not requiring the Principal™s involvement are directed to the appropriate person. Ensure that the Principal has relevant files and information for meetings and that the Principal™s schedule is followed and respected. Use discretion, diplomacy and initiative to prioritise and manage enquiries, requests and complaints. Determine appropriate course of action, referral, or response to incoming matters with diplomacy and efficiency, ready for management by the Principal as required. Prepare draft reports and correspondence for review by the Principal, with particular attention to the timely processing of requests for leave of absence. Proofread all correspondence and publications going out under the Principal™s name. Update School information with regulatory authorities as required (eg NESA, ACARA, RANGS, AIS etc). Produce documents and presentations by the Principal to a high level eg powerpoint slides, proposals and reports, and provide research to support these presentations as required. Produce, distribute, manage and file agendas, minutes and other documentation for meetings. Manage records and files with accuracy and efficiency. Ensure that applicable action items from meetings are followed up in a timely fashion by the Principal or on her behalf. Attend and minute meetings of the Principal. Some meetings may, with notice, take place out of hours. Arrange meetings for the Principal and guests, including travel logistics, room bookings, catering and technology. Initiate and contribute to quality improvement activities in the operation of the office of the Principal. Improve processes for greater efficiency, including governance. Organise and oversee functions hosted by the Principal. Teamwork and Communication Work closely and effectively with the Principal to keep her well informed of upcoming commitments and responsibilities, following up appropriately. Act as a barometer, having a sense for the issues taking place in the environment and keeping the Principal updated. Liaise effectively with other team members, especially members of the Executive and their support staff. Build strong relationships to support effective management and decision-making. Demonstrate a willingness to work constructively, flexibly and proactively within a team to achieve team goals and work in collaboration with a wide range of colleagues and members of the Queenwood community. Assist the Principal in providing effective communication within the Queenwood community and beyond. Liaise with external agencies on behalf of the Principal, in relation to a wide range of urgent and contentious issues, with diplomacy and discretion. Other Such other duties as the Principal may from time to time require. Skills, Knowledge and Attributes Excellent personal and relationship building skills. Excellent communication skills, both oral and written. Energy, commitment, resilience, integrity, good humour. Loyalty, absolute discretion, flexibility, reliability. Broad and nuanced understanding of the School™s structure, processes and ethos. Calm under pressure, effective and gracious even when dealing with difficult people and situations. Able to manage competing demands, balance conflicting priorities and negotiate workable solutions and timeframes whilst maintaining focus, speed and accuracy. Able to use initiative, be decisive and authoritative, and where appropriate take action or make recommendations on the Principal™s behalf. Able to work effectively as part of a team as well as act autonomously and maintain a discreet distance as required by circumstances. Excellent skills in a range of technologies and software packages (eg Office365, databases). Commitment to the School™s values and ethos. Willingness to undertake continued professional development. Closing Date for applications is Friday July 5th 2019. The period for interviews is scheduled from the 8th-10th of July 2019, should you be unavailable for this period please include availability for interview in your application. PLEASE NOTE THAT QUEENWOOD ACCEPTS ELECTRONIC APPLICATIONS ONLY. Applications should include Resume cover letter addressing the criteria position requirements Your email address Names and phone numbers of three confidential referees Please email applications to employmentqueenwood.nsw.edu.au

    location NSW 2000, Sydney NSW 2000, Australia


  • EA to the CEO

    EA to the CEO Our client is looking for a capable Executive Assistance to support and help the CEO in his mission to grow an amazing, feel good business that encourages a foreword thinking culture and prides themselves on always doing the right thing. What will you do? 830am start in the office Manage the office to ensure it is operating well and all the staff feel comfortable approaching you. Manage the CEOs diary and phone ensuring that everyone feels valued and important in the process. Coordinate and followup on Executive Meeting ensuring that all attendees have all the relevant information and action points. Board Reports, presentations and general document preparation that look professional, contain all necessary information and are accurate. Organise complex travel arrangements for the CEO and the Executive Team ensuring they are fully informed and everything is efficient. Manage corporate events to make sure they are successful and within budget. Organise all documentation so that it is clear, up to date and easy to find. Make sure that all new staff feel welcome, valued and they have the necessary tools to be successful in their role. Who are you? You are a great communicator Can understand and communicate with all levels management in an appropriate manner Polite and presentable Good listener High EQ Positive attitude Not political You are a friendly person You have amazing organisational and people management skills You have a high level of proficiency in all MS products (Outlook, Word, Powerpoint, Excel) If you feel you are the person to fulfil this key role in our business, please apply online via the link below or call 1300 652 661

    location NSW 2000, Sydney NSW 2000, Australia


  • Assistant to Executive General Manager - Corporate Affairs

    Assistant to Executive General Manager - Corporate Affairs Company description IAG is the largest general insurance group in Australia and New Zealand. IAG owns some of the region™s most trusted brands, including NRMA Insurance, CGU, SGIO, SGIC, WFI and Swann Insurance. Job description Max term contract for 7-8 months Darling Park - Tower 2201 Sussex St, Sydney NSW 2000 The Role Due to internal secondment we are looking for a highly proactive Assistant for a 7-8 month period based in our Sydney office. You will provide effective support and coordination for the Executive General Manager of Corporate Affairs, as well as provide some administration support to ensure maximum efficiency for the Corporate Affairs team. Key Responsibilities Daily liaison with the EGM regarding daily commitments and providing prepared documentation. Manage travel arrangements including domestic and international flights and accommodation. Professionally screen, receive and direct incoming communications including telephone calls, emails and postal mail and meeting and greeting external visitors Monitor the EGM™s inbox and sent items throughout the day to ensure you are across her priorities and can flag anything urgent. Ahead of time, compile all meeting documentation in OneNote and archive afterwards. Ensure all team events, like stand up, monthly birthday cakes, Lunch Learn events etc are planned with room and catering requirements. Proactively monitor the team area and supplies are kept clean and tidy. Keep the EGM™s subscriptions and contacts list updated. Be proficient with technology and programs used internally and support the EGM and team where needed. Process invoices against approved budget and manage EGM™s credit card expenses. Approve leadership team members™ credit card expenses. Skills Experience To be successful in this position you will need to demonstrate the following Successful previous experience working in a busy Assistant or team assistant position Previous experience Processing lots of credit card paymentsunderstanding how budgets work to ensure accurate monitoring Intermediate to advanced computer skills using all MS standard programs Strong written and verbal communication skills and attention to detail while performing several tasks simultaneously. The ability to understand customer expectations and able to effectively meet demands of external requirements. Calm, professional manner but the ability to speak up and raise issues Excellent time management skills and ability to meet tight deadlines Consistent and thorough attention to detail Let™s Talk Click ˜Apply™ and start your career conversation with Talent Acquisition Closing date Monday 24th June 2019

    location NSW 2000, Sydney NSW 2000, Australia


  • Personal Assistant - Risk Advisory

    Professional Development - receive support and coaching to progress your career Flexible working arrangements - work in a way that suits you best Gym discounts - Fitness First, Atend Barre, HealthPass¦the list goes on Deloitte Risk Advisory is seeking a Personal Assistant who can assist busy executives in delivering exceptional service to our growing business. What will your typical day look like? Supporting four partners, each day can always be different. This will be a busy, fast-paced environment involving, but not limited to managing diaries, organising meetings, booking and arranging travel, transport and accommodation, organising client functions and events. You will also be responsible for processing expenses, preparing presentations and responding to client queries and requests. About the team In a changing business landscape, we help provide our clients with the confidence to take risks in an uncertain future. To do this, we leverage our digital and data capabilities, and continue to grow our relationships with our alliance partners, to deliver a complete suite of risk management services, both within Australia and across borders into Asia Pacific. Enough about us, let™s talk about you You are someone with Proven experience supporting multiple partners in a fast-paced professional environment Well-developed time management skills with the ability to cope under the pressure of deadlines and multitasking Proven administrative and organisational skills - must be MS Office proficient Excellent communication and relationship building skills Why Deloitte? At Deloitte, we create positively differentiated work experiences that enable our people to feel valued and achieve their full potential. We value difference, and embrace people with diverse backgrounds and thinking styles. Knowing that people work best in different ways, we are happy to discuss alternative arrangements if the working pattern you are looking for is not specifically indicated. Next steps Sound like the sort of role for you? Apply now. If you have any questions or wish to have a confidential conversation about this role, contact Emma O™Dwyer from the recruitment team at 02 9308 3719 or We™d love to hear from you

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Assistant to CFO & Administration Manager

    Executive Assistant to CFO Administration Manager At Bravura we are proud of our journey and our collective achievements. We actively seek to collaborate and share knowledge across teams and geographies. When you join us, you will belong to a globally connected community of over 1200 people in 12 offices across 8 countries. Your new role Reporting to the CFO, you will provide proactive support across a range of activities including organisation of Board Packs and Agendas, management of the APAC facilities team and extensive diary and travel management. It™s an opportunity to gain exposure to all elements of the business and facilities operations as well as support key Board Members and Executives for an ASX-200 business. A brief break down of your role is below EA to the CFO Liaise with the Bravura Solutions Chairman to draft the monthly Board Agenda and collate and distribute Board Packs Manage and coordinate the yearly Board Meeting schedule dates Organise and coordinate travel bookings, predominately international travel for the Bravura Board Meetings, flights, accommodation, and car transfers as and when required Manage Bravura Solutions Chairman™s expenses, meetings, and any other ad hoc tasks as required Work closely with the Executive Assistant™s to the Global CEO and Bravura Solutions Board Member™s to coordinate travel arrangements, meetings, and any other ad hoc tasks as required Arrange and coordinate travel arrangements for the CFO Act as the main point of contact for all internal and external stakeholders for the CFO, including extensive diary management and scheduling internal and external meetings Administration Management Work closely with the Corporate Receptionist to manage and oversee the day to day running, facilities and administrative duties of the Sydney office and provide support when required to the other APAC offices Manage the APAC Office Administrators including 1+1s, performance reviews, etc. Manage and oversee travel for APAC and approval of the fortnightly statements Approval of all APAC Facility related invoices What youll need Experience in a similar role where you have gained exposure working with directors of large ASX listed companies Proven experience in managing and mentoring a team A positive outlook and strong verbal and written communication will enable you to build relationships with ease Persistent and strong-willed with the ability to follow up and remain calm and professional under pressure Highly organised, flexible and attentive, with a meticulous eye for detail, forward thinking and the ability to work autonomously Discrete and mindful of confidentiality when dealing with sensitive matters What we offer you in return An opportunity to progress and accelerate your career in a global ASX-200 listed company A fantastic, fun and friendly culture that embraces diversity Comprehensive benefits scheme with a focus on employee well-being Fortnightly socials and monthly morning teas Located in the heart of Sydney, the building offers complimentary Yoga, Pilates, HIIT, Barre, and TRX classes How to apply? If you would like to join a collaborative, globally connected community and make an impact on the administrative functions of our business, please apply online today. Please note we dont always work to fixed closing dates and may start considering applications as they are received so we encourage you to apply early.

    location NSW 2000, Sydney NSW 2000, Australia


  • Personal Assistant

    ABYSS BY ABBY FULLTIME Personal Assistant Role The Personal Assistant ensures the efficient and effective functioning of the CEOs office and personal matters have been overseen and looked after. The Company This is a fantastic opportunity for a motivated person to join a dedicated teamcompany to our CEO as a Personal Assistant in a progressive independent Online Fashion Company to complete our supportive Team The Role Executive support for the CEO Facilitate the professional running of the CEOs office and personal life in an efficient and constructive manner. Ensure the effective management of priorities through high quality administration and follow through of tasks Coordinate the effective and well organised flow of information and communication with our CEO Manage the CEOs diary including meetings, appointments and travel, both domestic and international Assist with diary management and work flow Excellent time management skills and ability to work to deadlines Have the ability to learn new skills quickly and be a great multi-tasker About you Qualities Must have Passport and willing to travel both domestic and internationally as per job description. Must have Australian Licence You are kind, patient, approachable and flexible”able to deal confidently with varied personality types You are curious and have a passion for learning You are a self-starter, able to work independently with minimal direction You have a bias for action, are resourceful and able to find opportunities, propose solutions, and drive execution You are detail-oriented and passionate about continuous improvement You are able to multitask and juggle multiple projects and deadlines while maintaining a positive, proactive and professional attitude. You are comfortable working with top-level executive management team and handling sensitive and confidential information with the highest degree of integrity and discretion You are able to think fast on your feet and have an innate ability to proactively prepare for and predict issues before they arise The application form will include these questions Which of the following statements best describes your right to work in Australia? Which of the following Microsoft Office products are you experienced with? Do you have a current Australian drivers licence?

    location NSW 2000, Sydney NSW 2000, Australia


  • One Support Executive

    Minimum of 1 years„ experience working in a similar customer service internal sales role in a payments or financial services organisation.......

    location NSW 2000, Sydney NSW 2000, Australia


  • Retail Category Executive - Personal / Home Care Position

    The Retail Category Executive is responsible for the development and execution of retail marketing plans and programs to achieve the portfolios short and long.....

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Assistant to the Business Manager (Maternity Cover...

    Executive Assistant to the Business Manager (Maternity Cover) This full-time 12 month maternity leave position involves providing a high level of administrative...

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Principal: North Sydney Network

    The North Sydney Network will include early childhood care and pre-school education along with post-school university and vocational education offerings....

    location NSW 2000, Sydney NSW 2000, Australia


  • Business Partnership Executive

    Our ideal person will be willing to travel and will have a current Drivers license as the role comes with a Tool of Trade vehicle....

    location NSW 2000, Sydney NSW 2000, Australia


  • One Support Executive

    Minimum of 1 years™ experience working in a similar customer service internal sales role in a payments or financial services organisation....

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Assistant to the Principal

    Applications should include Resume cover letter addressing the criteria position requirements Your email address Names and phone numbers of three confidential...

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Assistant | Expressions of Interest

    Join our Global Transport and Logistics business as an Executive Assistant supporting the General Manager as well as the whole business unit. You will plan activities and coordinate with others with sound attention to detail to ensure effective application of business processes on a day-to-day basis. The role will be based out of our offices in the Inner Sydney location. Key responsibilities include Calendar management, expenses and other executive requirements Presentations and PowerPoint requirements Co-ordinating meetings and taking minutes Confidential business communications Overflow travel bookings and VISA arrangements Technology support Event management (conferences, Christmas parties and LT meetings) Purchase orders and office spending accountability Management of customer entertainment To be considered for this role At least 3 years working in a similar role Experience working within a major corporation Excellent communications skills both written and verbal Intermediate Advanced Microsoft Office Suite is essential (especially PowerPoint) Attention to detail and high level of accuracy Sound analytical and problem solving and interpersonal skills Highly organised with the ability to prioritise and multitask Ability to see the œBig Picture and quickly reach an understanding of customer™s business and their requirements Flexible with the ability to adapt to change

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Assistant

    LUCHETTI KRELLE is an interior design and architecture studio based in Surry Hills with a focus on hospitality, food-retail and hotel design. We are currently looking for a dedicated individual with 2+ YEARS INDUSTRY EXPERIENCE for a FULL TIME POSITION. The position is five-days per week, however flexible working hours are negotiable. Remuneration will be based on qualifications and experience. As an EXECUTIVE ASSISTANT, you will support our 3 directors and 15+ designers and engage with all aspects of our creative studio. our studio award winning design practice, with a mix of local + international projects. approachable, friendly + collaborative team. direct contact with our directors + creative team. strong focus on studio culture + communication. social, exercise + cultural activities. dog friendly studio space. mandatory skills required proven experience as an EXECUTIVE ASSISTANT or relevant ADMINISTRATIVE SUPPORT role. exceptional critical thinking, decision making + problem solving ability. naturally positive, confident, energetic, proactive, methodical, with an acute attention to detail. ability to manage, inspire and motivate others. be attentive, with an eagerness to help, and look for ways to assist others. exceptional written + verbal communication and phone manner at a professional level. exceptional planning, time management + organisation skills, with an active ability to prioritise tasks. capacity to operate autonomously + as part of a team. a self-motivated focus to deliver to tight deadlines in a fast-paced, quickly changing environment, including across multiple tasks at one time. confidentiality, must be trusted with complex + sensitive information. be prompt, punctual, approachable and professional. proficiency in Microsoft Office Suite, specifically Outlook, Word + Excel. proficiency in Windows platform. beneficial but not essential experience working within a designcreative office. experience in social media + marketing. a valid drivers license. passion for visiting restaurants + hospitality venues. responsibilities support our 3 directors. coordinate our studio spaces, creative team, internal + external consultants. general administrative support, answering phones + directing communications. general studio errands, ordering + printing. calendar, email + diary management. prepare documents, forms, reports, and coordinate filing + archiving. coordinate financial accounts, invoicing, assist our bookkeeper with accounts payablereceivable, payroll, expenses, reimbursements. coordinate staff itineraries, bookings, couriers + deliveries. coordinate meetings, events and functions. greet visitors, host meetings, organise catering, take accurate records. assist with design bids + submissions, capability packages, and project research. liaise with design industry contacts, organise supplier + showroom visits, professional photography + award submissions. coordinate our resource + reference library, material and furniture samples. data entry, management of staff timesheets, accounting, project management, and design databases (training provided). application Please send your application BY EMAIL to our STUDIO DIRECTOR, TOMMY FORD careersluchettikrelle.com (no phone calls please) and include the following name, email, phone number location CV outlining your relevant previous experience education including dates. current references. earliest availability to start. confirmation that you have uninterrupted rights to work in Australia, including any expiration dates. no phone calls please. no agency or third-party applications please. shortlisting shortlisted candidates will be notified by email. executiveassistant personalassistant officemanager administration hospitality foodretail foodandbeverage hotels foodprecincts restaurants pubs bars clubs cafes supermarkets accommodation resorts interiordesign architecture The application form will include these questions Which of the following statements best describes your right to work in Australia? How many years experience do you have as an executive assistant? Whats your expected annual base salary? How much notice are you required to give your current employer? Do you have experience in an administration role?

    location NSW 2000, Sydney NSW 2000, Australia


  • Top Executive Assistant for dynamic MD, innovative property firm! $120K+++

    Top Executive Assistant for dynamic MD, innovative property firm 120K+++ RELAXED, PRESTIGIOUS ENVIRONMENT STUNNING OFFICES WITH HARBOUR VIEWS VARIED AND INTERESTING ROLE The client is a successful family owned property firm, which has been established for over 50 years. The MD is enormously talented and the business is going from strength to strength with some major and seriously impressive projects in play. Its an extremely interesting and varied role supporting a dynamic MD who is looking for an EA who can take the administrative burden from him so he can concentrate on what he does best A large component of the role is managing the MDs emails, diary and scheduling his time including his busy personal life. Having not had an EA before, the MD is open to guidance on how you can best assist him. This is a senior role and you will be liaising with high profile stakeholders and clients, so its essential your personal presentation is polished and highly corporate. Property is an interesting environment “ highly professional, but relaxed. Its an exciting and very social environment with the buzz of success and people rarely leave because its such a fabulous place to work. Apply now below or for more information in confidence email Rosemarythecompanyconnection.com.au THE COMPANY CONNECTION Level 11, 70 Phillip Street, Sydney NSW 2000. (02) 9252 5388 www.thecompanyconnection.com.au

    location NSW 2000, Sydney NSW 2000, Australia


  • Junior PA / Team Assistant

    Our client has an exciting new opportunity for a Junior PA Team Assistant to join a global entertainment media business. Based in the heart of the city this dynamic company runs television channels, as well as internet-based services in over 40 countries, where you can work with fantastic brands, clients and campaigns. Your role You will be joining a small, friendly and energetic team in a super busy work environment. You will be an integral member of the team providing high-level admin diary management support to help manage their busy lives. You™ll need to be super-efficient and well-organised and know how to prioritise and manage your time to meet deadlines. In this role you will support the GM for ANZ, as well as helping other team members as needed. You daily activities will include General admin support for the GM and team Diary management Travel coordination Update maintain client information Basic accounts support - Manage invoices for processing payments, expenses and petty cash Work closely with the internal team to ensure timely distribution of materials to clients Other responsibilities such as organising catering when needed, manage IT hardware requests, office keys general office support to maintain supplies What you™ll need to succeed Previous experience in an office environment (min 1-2 years) Ability to work within deadlines with minimum supervision Good attention to detail to process accurate information Tech-savvy with excellent computer skills Strong communication skills Ability to plan prioritise Good all-rounder with the ability to multitask Professional, polished presentation and demeanour Ideally you™ll have a passion for TV from great drama to kid-friendly entertainment This is a fantastic opportunity to join this small international team centrally located in the city. So if you think you can help them run their busy lives we™d love to hear from you. Please APPLY NOW as interviews will commence immediately. The application form will include these questions Which of the following statements best describes your right to work in Australia? Whats your expected annual base salary? Do you have experience in an administration role? How much notice are you required to give your current employer? Whats your preferred work type?

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Assistant

    Energy Action has been helping businesses of all sizes understand and take control of their energy needs for nearly 20 years. Join a community of over 5,000 businesses, government entities and not-for-profits who have decided to minimise their energy spend, consumption and carbon emissions. This is a unique opportunity for an experienced and results-driven Executive Assistant to provide Executive and administrative support to the CEO, designated executives and workgroups. Based in our Parramatta head office, the Executive Assistant is a highly trusted advisor to the CEO and Senior Leadership team who supports the CEO in organising workflow, follow up actions, communication and initiatives by Providing executive and administrative support to the CEO, Head of HR and CFO General administrative support as well as the management of key corporate events including Annual General Meetings, End of Year celebrations, social events, Kick off Events and employee award events Facilities management including set up and catering at meetings, board meetings and functions Managing the Reception function and the day to day operations of the Parramatta head office Coordinate travel management How to get our attention We™d like to hear from Executive Assistants with a sense of humour and at least 5 years™ experience in supporting and partnering a CEO, preferably in a professional services environment. To keep our attention Demonstrated experience in Exceptional communication, presentation and interpersonal skills Prioritising work effectively to organise resources to maximise value Ability to learn new skills and systems quickly Assessing complex information and quickly perceiving implications in order to make sound judgements Resolving issues or conflict and the ability to escalate matters in a timely manner Intermediate to Advanced proficiency in Word, Excel, Outlook, PowerPoint, CRM and Human Resource Information Systems To set you apart from all others, we™d like to see An ambassador of the company with customers, partners and team A strong sense of accountability and capability to adapt to different requirementssituations Technology proficiency Attention to detail High-level organisation and time management skills Sound decision making and fair judgment skills Why work for Energy Action? Let™s count the reasons why We have a consultative and visionary CEO who happens to have a great sense of humour A team of unique and dedicated energy professionals who strive for excellence but don™t forget to have fun along the way A culturally and gender diverse senior leadership team that can relate to our diverse workforce and clients 2 paid days of employee volunteering leave each year Employee recognition and reward programs Fresh fruit options A commitment to learning and development If you™re a self-motivated and confident Executive Assistant who thrives in a team environment focused on achieving positive results, we™d love to hear from you. Interested? Include an application letter addressing the above criteria along with your updated resume when you click ˜Apply™. No application letter, no chance Energy Action is an equal employment opportunity employer that supports cultural diversity and an inclusive work environment. The application form will include these questions Which of the following statements best describes your right to work in Australia? How many years experience do you have as an executive assistant? Whats your expected annual base salary? How much notice are you required to give your current employer?

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Assistant

    Executive Assistant ABOUT THE ROLE We are seeking an experienced and passionate Executive Assistant to provide high level administrative and executive support to the Deputy Bursar. ABOUT YOU The School values respect and integrity responsibility and honesty compassion and humility and excellence. As such, we see the importance of recruiting talent aligned to these values. To be successful for this role you will have Demonstrated experience as an Executive Assistant supporting senior leadership roles Demonstrated high level written and verbal communication skills to work professionally with parents, staff, students and external stakeholders Ability to work autonomously and take initiative with limited instruction Advanced skills in the use of Microsoft Office products Word, Excel, Powerpoint and Outlook Previous experience in the use of a Dictaphone Ability to prioritise, meet or exceed deadlines to ensure efficiency Strict adherence to discretion, diplomacy, tact and confidentiality High level planning and time management skills with the ability to problem solve Experience with, or ability to, be able to adapt to new software programs such as Boardworks, Complispace ABOUT US The Kings School, Australias oldest independent school, is a Christian community that seeks to make an outstanding impact for the good of society through its students, and by the quality of its teaching and leadership in education. The staff at Kings are supportive and enthusiastic professionals, who respect the Christian ethos of the School and contribute in a way that balances the needs of the School and the staffs unique talents and interests. HOW TO APPLY For more information about this position, please refer to the position description. To apply for this position, submit your CV and covering letter, demonstrating how you meet the above criteria. Applications close Wednesday, 3 July 2019 To apply online, please click on the appropriate link below. Alternatively, for a confidential discussion, please contact Minelly Shvily on 02 9683 8445, quoting Ref No. 861204.

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Operations & Client Services Assistant

    Executive Operations Client Services Assistant Our Company Freight Specialists is a national logistics organisation operating branches and networks throughout Australia for over 30 years. Our brand is synonymous with safety, quality and product innovation. Our culture is to develop and inspire our people to achieve their career potential by providing an environment that recognises, promotes and rewards excellence. The Role Located at our Head Office at Wetherill Park you will work alongside the General Manager Operations as he leads the operational, sales and client services activities across the business. This is a dynamic role where priorities and plans can change daily, where the pace can be electric but enormously rewarding and fun. Working one on one with the GM Operations, you will ensure that he has the tools and support for him to operate effectively. This will include managing his daily activities, email traffic, following up with stakeholders across the business and administering milestones on his various projects. Sourcing information and producing reports and presentations to the Board and customer level is key to the role. The Right Person Remaining focused on the GM™s goals whilst dealing with conflicting priorities will require exceptional organisational ability. Being able to prioritise and manage stakeholder™s expectations, including customers and their requirements, will require the right balance of experience, communication and interpersonal capability. Obviously you will have strong MS Office skills, fantastic attention to detail and be able to work autonomously but within a team environment and an absolute self-starter. This is an operations and client services focused role therefore you will need to have experience in a transport related environment and have had direct exposure to customers at decision maker level. The Rewards The opportunities to grow in Freight Specialists is almost endless with the previous incumbent now in a senior operations management role. Our culture is to develop our people and fundamentally believe that great people deliver great service, develop great new products and build opportunities. Please send all resumesapplications to employmentfreightspecialists.com.au

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Assistant - Ingleburn

    Executive Assistant - Ingleburn Viridian is the largest supplier and only manufacturer of architectural flat glass in Australia. Our passion for glass and our customers ensures we are a recognised leader in the industry, providing high quality products and innovative solutions for industrial, residential and commercial applications. Did you know that natural light creates heathier, happier and more connected spaces? We do, that™s why We Love Glass Join the journey and embrace the vision To help people use glass in extraordinary ways in the places we live, work and play. The opportunity Based in Ingleburn, we currently have an opportunity for an enthusiastic Executive Assistant to join our journey and provide executive level support and coordination for the CEO Viridian and Viridian Leadership Team. Key Responsibilities will include Effectively perform a full range of administrative support functions for the executive team Prompt and professional communication with internal and external stakeholders Oversee diary management scheduling, negotiating appointments and meetings Coordination of meetings, agendas and follow up actions Prepare correspondence, presentations and briefing documents Organise and manage interstate and international travel for the leadership team and other members as required Create vendor set ups and purchase orders for payment of invoices Expense management Other ad hoc tasks as required in supporting the CEO and leadership team. Skills Experience The ideal candidate will be able to demonstrate Substantial experience in a similar role supporting executive level managers Strong administration background or experience in a customer facing role Excellent interpersonal skills and ability to communicate at all levels of the organisation Strong PCMS Office skills (Word, Excel, PowerPoint) and a high level of attention to detail High degree or professionalism and ability to maintain a high level of confidentiality Exceptional organisation and prioritisation skills Flexibility and a collaborative and proactive approach Experience using SAP for purchase orders will be desirable A sense of fun and ability to work as part of a wider team Enjoy an attractive remuneration package ongoing learning genuine career development opportunities and the satisfaction of working with quality products and great people. Apply online today with a cover letter and resume. For more information see www.viridianglass.com Note Viridian has a strong commitment to health and safety, with a pre-employment medical policy (including a drug and alcohol screen) requiring successful completion prior to an offer being made. Agencies please note our internal team is recruiting for this role directly - thank you. The application form will include these questions Which of the following statements best describes your right to work in Australia? Which of the following Microsoft Office products are you experienced with? How many years experience do you have as an executive assistant? Whats your expected annual base salary? How much notice are you required to give your current employer?

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Assistant / Administrative Officer

    Executive Assistant Administrative Officer Internal Audit and Operational Risk Financial Reporting and Audit 81,427 to 91,268(depending on experience) plus up to 15.4 superannuation Sydney CBD Ongoing - permanent A future with ASIC means that your work will contribute to ASICs vision for a fair, strong and efficient financial system for all Australians. We value what you will bring. We value those with sharp, analytical minds and are open to challenging the way things are done. The team This role works to support Senior Executives within ASICs Internal Audit Operational Risk and Financial Reporting Audit business units. The role As an Executive Assistant Administrative Officer, you will be responsible for providing diary management including managing phone contacts and email management arranging and coordinating meetings with internal and external stakeholders including arranging meetings, catering, booking rooms and audio and visual equipment, and preparing agendas, papers and recording minutes or outcomes as required coordinating travel and accommodation in line with ASICs travel policy completing ASIC corporate credit card acquittals and approvals for expenditure, including raising purchase orders providing administrative support for Audit Committee meetings, including preparing agendas collating, formatting and distributing papers booking rooms, audio and visual equipment and catering managing the Audit, Assurance and Compliance customer satisfaction survey maintaining the audit action database and following up outstanding audit actions arranging internal team meetings and stakeholder meetingsevents developing and maintaining mailing lists working with other ASIC administration staff and EAs to ensure consistent level of support, including supporting the teams with a range of administrative tasks as required, and providing a high level of administrative support including preparing correspondence, presentations, proof-reading and prioritising information, filing and records management, mail, maintenance of registers and databases, photocopying and compilation of reports. About you To be successful in this role, you will demonstrate the following skills and experience Previous executive assistant and administration experience Advanced to expert Microsoft Office skills and Database skills Demonstrated ability to work autonomously or with little direction, providing high level supporting to senior staff Experience in a corporateexecutive coordination role would be an advantage Well-developed organisational, coordination and time management skills Strong written and verbal communication skills. About ASIC ASIC is Australias integrated corporate, markets, financial services and consumer credit regulator. ASIC has a broad mandate. We are a regulator a policy advisory body a consumer protection agency a licensing body a financial educator and consumer advocate and a company and professional registry. And we are a law enforcement agency. This work is directed to one principal aim to realise ASICs vision for a fair, strong and efficient financial system for all Australians. Underpinning ASICs vision is the recognition that every cent in the financial system is other peoples money. A future with ASIC means that your work will contribute to achieving ASICs vision. ASIC is committed to a providing a diverse and inclusive workplace where the very best talent in Australia chooses to work. Indigenous Australians are encouraged to apply as well as applicants from all backgrounds and with different abilities. To work with us, you must be an Australian citizen, and be prepared to complete an ASIC Suitability and Baseline Assessment which is issued ASICs Personnel Security Team. Please view the position description for more information or click ˜apply to start your application.

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Assistant

    Executive Assistant The primary purpose of this key role is to provide timely and efficient administrative and (EA) support. About Us Have you imagined a world free of disease? At The iQ Group Global, that™s all we think about. We provide a turnkey solution for life sciences companies, spanning from corporate advisory and investment banking, through to research, development, commercialisation and sales. The iQ Group Global facilitates an end-to-end solution along the drug lifecycle creating the medicines of tomorrow. About the role This role will support 2 members of the executive leadership team to achieve the objectives of the business unit by managing a variety of administrative responsibilities. The successful person must be able to meet deadlines, establish priorities and work with internal stakeholders. Role RequirementsResponsibilities Provide EA general secretarial and administrative support Arrange appointments and book meeting rooms and conference facilities Manage the diaries and calendars for 2 executive team leaders Draft, format and prepare documentation and presentations as required Organise travel arrangements in accordance with policy Prepare monthly reconciliations of corporate card expenditure Determine, prepare and update policy andor procedures relating to the management and control of documentation for the shared service Take minutes and follow up to ensure actions are completed. About you The ideal candidate is a motivated individual with previous experience as an Executive Assistant. You must be someone who can take personal responsibility for the role, be accountable for outcomes and deliver results that exceed expectations. You will be a team player, have excellent time management and organisational skills. Essential Experience Previous experience in a similar role Proven administration skills Experience supporting two or more executives Demonstrated experience using Microsoft Office applications at an intermediate level High attention to detail Excellent grammar communication skills Preferred Experience Secretarial experience in a corporate environment (EA) Document management experience Financial or professional services experience Previous experience with (CRM) SalesForce and MS Office (WordExcel) Qualifications HSC Bachelor™s Degree (preferred) Certificate IV in Business (preferred) Sounds like you? If you are a self-motivated individual who believes your expertise matches this role and would like to join a growing organisation driven by a culture that supports innovation, leadership and collaboration, we would like to hear from you How to apply If you are looking to join an innovative and progressive company with brilliant minds and a vibrant culture, then the sky is the limit for what you can achieve in this key role.

    location NSW 2000, Sydney NSW 2000, Australia


  • Team Assistant

    Team Assistant We are currently seeking a dedicated Team Assistant to provide support to our Head of Marketing, General Managers Marketing and their team in the property business. In this role your key responsibilities will include complex diary and email management, management of communication with internal and external stakeholders, coordination of meetings, and management of travel arrangements and expenses. This is an excellent opportunity for someone who has a keen interest in Marketing as you will be across various areas of what the Property Marketing team are working on and play a pivotal role. Ideally you will have a minimum of five years™ experience working as a Team Assistant in a corporate environment and enjoy being in a business partnering role. You will have advanced computer skills including PowerPoint and Word, be highly organised with superior writtenverbal communication skills and self-awareness. The ability to deal with confidential information and manage multiple priorities whilst conducting yourself professionally always will be key to your success. Your positive attitude, exceptional problem-solving skills and collaborative approach will see you to hit the ground running in this role. You will be part of a dedicated community of Executive and Team Assistants, working closely with your peers to ensure excellent business outcomes. In addition, you will be highly proactive with the ability to discern what takes priority, what can be handled directly, and what needs to be escalated. Lendlease is a diverse, flexible and inclusive employer of choice. We engage, enable and empower our people. Inclusion sets us all up for success.

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Team Assistant

    Executive Team Assistant Why Rockend? We™re an equal opportunity employer that values diversity, flexibility and inclusion. As a company, its so important that we make our peoples time at work fun and rewarding “ we™re committed to building a culture where everyone can come to work and be their best self We value continual learning and invest into individuals development with internal and external programs, ˜munch learn™ sessions, in-house library, access to online learning and more. We offer a great office environment, and many tangible benefits including Health Wellbeing Initiatives including sleep pods, free breakfast, fresh fruit discounted gym membership Flexibility to align your work and personal commitments Regular social events including picnics, themed days Rockend sports teams What Youll Need To Be Successful Highly effective verbal and written communication skills Pragmatic, positive, approachable and outcome focused attitude Exceptional organisational skills and attention to detail Initiative, problem solving skills and the tenacity to always follow up and follow through Willingness to be œhands on - including providing reception cover on occasion Solid technical skills “ the usual Office Suite + anything else we or you want to use What Youll Be Doing Email and diary management for CEO Drafting correspondence, document preparation and amendments Meeting minutes for CEO board meetings Various other tasks for CEO Expense and Travel management for Executive team Providing support to the Executive team as required Supporting Business Services team, including occasional reception lunch cover Who You Are We think it would be helpful if you have solid experience in providing high-level support to management teams but we are also happy for this to be a step up for the right person providing they are team oriented. We do need someone with demonstrated ability to remain courteous, helpful and calm under pressure, demonstrating positive and professional behaviours in line with our values, and to be resilient and confident enough to be a representative of the CEO and Executive Team. Maintaining confidentiality is a given, as is sound judgement, being proactive, and predicting the needs of the Executive team so you can offer support. About our team The successful candidate will be supported by a friendly management and executive team as well as a wider network of peers. While this role is demanding, we are flexible, supportive, and we know this will help you stay positive, committed and successful. We get it Our Executive Team is 7 business unit leaders and the Workplace Experience (Business Services) team of 3. Some of the Execs are used to receiving assistance whilst others will need encouragement to accept the support Who we are Rockend is developing a global digital platform to support the real estate and all related industries. Everything we do is focused on making property and strata management flexible, smarter and more manageable. Were in the technology business, but people are at the heart of what we do. We never stop innovating and we aspire to continually improve the way in which people connect with property. It™s why we™ve developed the leading suite of property software.

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Assistant

    The KingÙs School, Australias oldest independent school, is a Christian community that seeks to make an outstanding impact for the good of society through...

    location NSW 2000, Sydney NSW 2000, Australia


  • Cloud Platform & Leonardo Tech Customer Engagement Executive...

    Since CP is a subscription service with contracts that auto-renew, the primary task is to ensure that customers are successful with their adoption of SAP Cloud...

    location NSW 2000, Sydney NSW 2000, Australia


  • Business Partnership Executive

    Our ideal person will be willing to travel and will have a current Drivers license as the role comes with a Tool of Trade vehicle.......

    location NSW 2000, Sydney NSW 2000, Australia


  • Business Transformation Executive

    Assess sales skills and sales management skills. Involvement with setting sales targets with a focus on understanding new and existing requirements....

    location NSW 2000, Sydney NSW 2000, Australia


  • Guest Experience Executive

    Treating customers and colleagues from all cultural groups with respect, sensitivity and transparency. Our company is currently seeking an Assistant Manager (or...

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Principal: North Sydney Network

    The North Sydney Network will include early childhood care and pre-school education along with post-school university and vocational education offerings.......

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Assistant (EA)

    Hetherington is seeking an experienced Executive Assistant (EA) to join its busy Sydney CBD office. Overview With over 30 years™ experience, Hetherington Exploration Mining Title Services has become a leader in the resources industry, servicing clients throughout Australia and internationally via Hetherington™s Sydney, Brisbane and Perth offices. The Role Whilst reporting to The Office Manager, you will be required to provide executive support to the Company Principal with his day-to-day tasks as well as maintain front of house. The EA serves as the primary point of contact for internal and external stakeholders on a broad variety of administrative tasks relating to the Company Principal and efficient running of the office. The EA ensures that The Company Principal has the tools and support needed in order for him to operate in the most effective way. Development opportunities will be provided for the right person. Key responsibilities include Diary and expense management Preparing and managing communication including correspondence and reports Managing complex travel itineraries Organising meetings Running personal errands Reception duties Managing administration tasks Other ad hoc tasks as required To be successful in this role you will be mature, self-disciplined and flexible. You will be a team player with a positive, can-do attitude. But most importantly you will be proactive when it comes to organisation and predicting the needs of others. Position Requirements Relevant experience in a similar role Tertiary qualified (preference but not necessary) Maturity of judgement, discretion and a high level of confidentiality Outstanding customer service skills Highly organised Meticulous attention to detail Strong computer skills Excellent verbal and written communication skills Professional attitude towards all aspects of your work Exceptional time management skills How to Apply To submit your interest in this role, please apply now attaching your resume and a 1 page covering letter addressing the role (submissions without a covering letter will not be considered). To find out more about Hetherington, please visit www.hemts.com.au The application form will include these questions Which of the following statements best describes your right to work in Australia? How many years experience do you have as an executive assistant?

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Assistant

    About the business Acnet Solutions provides IT solutions to small and medium businesses. About the role Major Areas of Responsibility include - Managing the calendar of the Executive team by scheduling calls and meetings, sending calendar invites, and making sure they are on scheduled calls. - Providing backup support to the Executive team. - Paying invoices, expenses, and submitting bills on occasion. - Applying signatures to documents and coordinating the notarisation of documents as needed. - Auditing documents for errors by proofreading. Alerting management of any errors or issues found. - Booking complex travel and lodging for executives. - Must have understanding of HIPAA and confidentiality. Benefits and perks Competitive hourly rates - 31 per hour Skills and experience Minimum Qualifications (Skills, Knowledge Abilities) - Bachelors degree preferred, plus 5 years experience as an Executive Assistant. - Demonstrated advanced-ability in calendar management, word processing and spreadsheet software programs including Microsoft Office products, Outlook e-mail, etc. - Proficient in data entry and 10-key. - Ability to deal with confidential information is a must. - Ability to maintain flexibility and solve routine problems. - Ability to communicate effectively, both orally and in writing. - Ability to establish and maintain effective working relationships with those contacted in the course of work. - Ability to prepare written reports and correspondence, and presentations as required. - Ability to exercise sound judgment and make decisions in a manner consistent with confident leadership. - Ability to organise and prioritise work. - Ability to book complex travel and lodging. - Ability to adapt to changing needs

    location NSW 2000, Sydney NSW 2000, Australia


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