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Team Assistant
Hays Talent Solutions
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Location Icon Melbourne, Victoria

Company description:READY FOR ANYTHINGAt IAG, we live and work by our purpose to make your world a safer place. We are motivated by a unique culture that celebrates honesty, creativity, empathy, ...

Company description:


At IAG, we live and work by our purpose to make your world a safer place. We are motivated by a unique culture that celebrates honesty, creativity, empathy, equity and collaboration. We call it the IAG way, and it means we all share a 'ready for anything' mindset that sets the tone for positive actions and positive outcomes. We put heart into everything we do which guides us to create amazing things for our customers, our people and our communities.

We're brimming with ideas, ambition and a readiness to apply bold thinking and risk awareness to make a difference where it matters most.

As the largest general insurance group in Australia and New Zealand, we own some of the region's most trusted brands, including NRMA Insurance, CGU, SGIO, SGIC and WFI. We are ready for anything.

Job description:

The role
IAG is seeking a Team Assistant to  provide support to 2 busy Executive Managers and their wider team. 

Key Responsibilities: 

  • Efficient and proactive diary management including informing the Senior Manager(s) of their schedule on a daily basis and preparing materials prior to meetings 
  • Assist the Executive Manager(s) and their direct reports in producing high quality reports, documents and presentations 
  • Assist with ensuring that the Executive Manager(s) team is compliant with all processes, guidelines, policies, standards and supervisory practices
  • Ensure meeting minutes/actions are documented and direct reports are held accountable for delivery to action plans and timeframes
  • Screen, receive and direct communication, including telephone calls
  • Distribute reading material as directed and follow up any responses / replies prior to the due date
  • Preparation and distribution of meeting agenda and papers
  • Running and sending monthly reports 
  • Manage administrative processes such as processing of expenses and reimbursements, raising purchase orders and processing invoice payments, actioning of staff requests and other workforce related updates, maintaining and updating confidential files and records, etc
  • Coordinate and organise key team and stakeholder meetings/ conferences 

Skills & Experience

  • Previous experience as a Team Assistant or Personal Assistant supporting busy managers in a corporate setting
  • Understanding of corporate etiquette and the need for discretion
  • A good understanding of Microsoft Office packages, MS Teams and Webex and someone who picks up new internal systems easily
  • Proactive, confident and able to manage stakeholders 

Ready for anything? Let’s talk.

Start your career journey with us and click ‘Apply’! Applications close on Friday 23rd October

IAG rewards and recognises its people with generous benefits, career development opportunities and real work-life balance. Employees also enjoy 13% superannuation, up to 50% insurance discounts, flexible work and leave options, generous parental leave and return to work programs, various corporate partner discounts and a people-focused culture that celebrates achievements big and small. 

Creating a workforce that actively embraces diversity, inclusion and a sense of belonging is key to our success. We believe in treating everyone fairly which means that inclusion, removing barriers, striving for equity and embracing diversity are woven through our values and behaviours. We encourage applications from all backgrounds and communities and are committed to providing a work environment that enables you to thrive, whatever your circumstances. If we can provide support with access requirements, alternative work arrangements please advise us via your application.

IAG has committed to the reconciliation movement in Australia for First Nations people and focus on providing a safe and supportive work environment for all our employees. More information on our Reconciliation Action Plan can be found on our company website.

EA to the CEO
7 Eleven
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Location Icon Melbourne, Victoria

7-Eleven is currently going through an exciting transformation as we position ourselves to deliver on our 2030 ambition and become a more agile, customer focused organisation. Join us as we inves...

7-Eleven is currently going through an exciting transformation as we position ourselves to deliver on our 2030 ambition and become a more agile, customer focused organisation. Join us as we invest in the capabilities we need to drive success.

Based in our new Richmond offices and reporting to our CEO, the Executive Assistant to the CEO manages the office of the CEO and provides confidential and comprehensive administrative support. You will perform administrative and personal assistant functions including diary management and performance of ad hoc requests.

We are seeking a highly process driven, organised and accountable EA professional with exposure to dealing with Board and CEO/CFO level stakeholders for a large organisation.

Your role;

  • Act as the first point of contact and to effectively manage external enquiries relating to the 7-Eleven Australia CEO, and the Chairman of the 7-Eleven Board.
  • Overall accountability for the management of costs for the Office of the CEO.
  • Perform administrative and personal assistant functions, including diary management and performance of ad hoc requests.
  • Book travel, accommodation, car hire and other associated travel costs, in accordance with 7-Eleven policies and procedures.
  • Coordinate other meetings as required including venue hire and making all necessary support arrangements for the effective operation of those meetings.
  • Provide mentorship and lead by example to other 7-Eleven EA’s.
  • Ensure safe work practices and plans are in place for all team members and vendors who deliver services to this function.

About you;

  • You lead by example, motivate, inspire and create a sense of urgency to change and challenge the status quo.
  • Strong business/commercial acumen and an ability to identify process improvement initiatives at a macro and micro level.
  • Excellent interpersonal and stakeholder management skills with advanced organisation and negotiation skills
  • Sound knowledge of retail industry and experience preferably within a FMCG or retail environment.
  • Career minded, proactive in self-development and an ability to champion – company, department and initiatives
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Pa, Ea & Secretaries Salaries
How much do Pa, Ea & Secretaries earn in Melbourne, Australia? The average salary of Pa, Ea & Secretaries is $71,535 in Melbourne, Australia
$71,535 /yr
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Average $71,535
Range $70K - $80K
Last updated October 16 2020
The average pay range for Pa, Ea & Secretaries is between $70K and $80K. Salaries vary from a low of $40K up to $110K per year. The average number of Pa, Ea & Secretaries roles advertised per month is 125 in Melbourne, Australia between November 2019 and October 2020.
What are the most common skills required to be a Team Secretary? The most common skills required for a Team Secretary are:
Administration Administrative Conferences Consulting CRM Maintenance Photocopying Architecture Building Construction Design Engineering Insurance Invoices Aconex Administration Fuel Administrative Billing Confidentiality Database Drafting Filing Law Marketing Paralegal Printing Records Recruiting Remuneration
See all 30 skills

These skills are most commonly found in Team Secretary job advertisements and position descriptions.

Last updated September 30 2020
Which recruitment agencies have the largest number of PA, EA & Secretaries roles in Melbourne?
See which recruitment agencies advertise the most PA, EA & Secretaries roles. See what salaries they paid for PA, EA & Secretaries in Melbourne. See how they compare to the average PA, EA & Secretaries salary of $71,664.
Hays Office Support
Melbourne (100%)



Engage Personnel
Melbourne (100%)



Melbourne (100%)



Legal People
Melbourne (100%)



legal eagles
Melbourne (100%)



Last Updated July 29 2020
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How many years does it take to become a Team Secretary?
Most candidates undertake an average of 4 years Administration & Office Support prior to being appointed as a Team Secretary.
Average Administration & Office Support required to become a Team Secretary
Last updated October 22 2020
Most candidates have on average 6 years working experience prior to becoming a Team Secretary.
Average Administration & Office Support required to become a Team Secretary
Last updated October 22 2020
Where are PA, EA & Secretaries in Melbourne sourced from?
PA, EA & Secretaries are sourced from
these companies
Eryk Photography
Economics Commerce Finance Society
Drillsearch Energy
Melbourne University
PA, EA & Secretaries are sourced in Melbourne are most likely to be sourced from these schools
Monash University
Curtin University
Deakin University
Victoria University
Last updated October 19 2020
Where are most Team Secretary roles located in Australia?
Melbourne 2 / 67%
Brisbane 1 / 33%
Last updated October 16 2020
Which locations in Australia pay the most for Pa, Ea & Secretaries?
Canberra ($84K)
Albury ($79K)
Sydney ($79K)
Perth ($76K)
Melbourne ($75K)
Last updated October 16 2020