Temp Staffing And Recruitment Agency Frequently Asked Questions (FAQs)

Casual Contactors - Assistant Staffing - Assistant Personnel

The most common frequently asked questions (FAQs) asked by candidates and organisations can be found on this page.

If your questions are not covered here or they are more specific, please do not hesitate to call Staffing on (07) 3733 1015. Our specialist temping team will be glad to provide you with the right answer!


Job Seekers FAQ

  • What should I expect from a recruitment company if I am short-listed for a role?

    The recruitment starts with the submission of your resume. From there you can expect from a recruitment consultant if your skills and experience best match with a vacancy being recruited for. If you aren’t judged to be the most suitable candidate your resume will be retained in their candidate talent database to be matched with future employment opportunities. The Recruiter will then strive to meet you before presenting your application to their client. Through the client’s interview process you’ll be supported by the employment agency with meeting preparation, continued communication, constructive feedback and salary negotiation advice.

  • As a candidate, do I have to pay for the services of a employment agency?

    No the service is FREE! Almost all employment agencies are paid by either hirers or on some occasions the government to help unemployed candidates find work. Recruitment Agencies such as Staffing benefit that you register for work with them, as it makes it much easier to source fantastic talent on behalf of their clients who pay them for their service. Registering with recruitment agencies is FREE and even if you are offered a role it is the clients of the recruitment company who pays a fee for their services.

  • What is the difference between a recruitment agency and employment agency?

    The distinction between recruitment agencies and employment agencies was historically based on recruitment agencies only offering recruiting services where they would source candidates on behalf of organisations who would then employ the candidates directly. In turn, employment agencies would offer temporary staff or contract staffing services where they would employ the candidate and then on-hire (or on-sell) the candidate to companies, charging a margin on top of the salary and direct employment costs. Most recruiters operate both services so the distinction is no longer as relevant as it may have been in the past.

  • What does a employment agency do?

    Staffing Agencies operate on behalf of their clients the employers. Employment Agencies are external service providers who source candidates for employers to employ directly. Recruitment Companies also frequently offer temporary or contract staffing services where they on-hire (or 'on-sell') candidates, whom the recruitment company employs, to their clients.

  • What happens after you have applied for a job through a recruitment agency?

    Recruitment consultants typically manage multiple jobs at once. Candidates resumes are reviewed and short-listed, selected candidates are interviewed by the recruiter and those candidates whom the recruiter believes are suitable for the role will then have their resumes forwarded on to the clients. If the client chooses to interview the candidate this will then be arranged via the recruitment consultant. Often there is testing and assessments, plus sometimes multiple rounds of interviews, before reference checking is conducted by the recruitment agency prior to an offer of employment being presented to the successful candidate. This process can sometime occur quickly, however on average takes between 3 - 6 weeks to take place. It is not usually after a candidate has accepted a role, and in some cases actually starts working, that recruitment agencies will then notify other applicants that they were unsuccessful in their application.

    Often no notifications are made, with all applicants made aware at the outset of the process that only successful applicants will be contacted by the recruitment company. Don’t despair as you can always call staff agencies to ask them about the status of your application and your resume is also usually kept on file in case another role that better suits your skills and background becomes available. You may also be added to a mailing list where you will receive notification about future roles that you can apply for.

  • Can I just email my resume directly to employment agencies?

    Most larger employment agencies use sophisticated databases to search for an identify candidates that match the needs of companies. You need to register on recruitment agency websites in order for your resume to be uploaded into their talent database. Applying for jobs on jobs board such as Seek or Indeed does not necessarily mean you have been registered on their database so it is often worthwhile both applying directly for roles and also registering on a recruitment company website. For Staffing you should complete your personal details and upload your resume here Find Work
    Of course, you may be asked by recruitment agencies on occasions to email your resume directly. Sometimes this is because they want your resume in a MS Word (or similar editable) format so that they can remove your contact details from your resume in order to forward it to organisations.

  • Why register with Staffing?

    With Staffing you will be partnering with a casual contactors specialist. We understand the employment market and specific problems of our clients. When you register with Staffing you gain access to FREE CareerController tools to assist you manage your career. You will not only become a candidate for more than 17,000 jobs advertised on Staffing every year, but also be matched with and be able to apply for millions of jobs sourced via our affiliate network.
    The easiest way to register with Staffing is to clicking Find Work. You can also apply for jobs that we list on our website. Make sure you have updated your resume before starting the register for work process.

  • Why should I work with a recruitment agency?

    Working with staff agencies is just one of many ways of maximizing your chances of securing a new role. Recruitment Agencies often act as the ‘middle-man’ identifying and connecting you with the issues of hirers. Around 20% - 50% of jobs are advertised by staffing agencies so it is likely you will apply for a job advertised by recruitment agencies on behalf of their clients. You should also register on multiple recruitment agency websites by uploading your resume as recruitment agencies will usually search their own database for candidates before advertising roles, whether they be permanent, temp or contract positions.


Staff Agencies Services

  • Do you recruitment companies offer replacement guarantees if things don’t work out?

    Absolutely! We do expect candidates we have sourced to be very well matched to the roles. Staffing does however guarantee to provide you with an alternative candidate for the same position if the original candidate departs or is dismissed within 3 months. In our experience 3 months provides plenty of time for a candidate to settle nicely into the role. In our experience it’s unusual for carefully recruited and well matched candidate to leave a position. Perhaps our clients’ high retention rate is because we spend so much time carefully matching candidate skills, experience, motivation, achievements and personality to your needs in order to source you the perfect candidate.

  • How does Staffing source the best casual contactors candidates?

    After more than 13 years, Staffing has earned an Australian wide reputation from candidates for supporting their careers and matching them with roles from some of the largest, and also smallest, employers. With between 200 and 600 new registrations on our Secretaries.com.au website every week, Staffing has a talent database of more 151,000 candidates looking to maximise their career success. Candidates are given FREE access to CareerController where they can manage job applications, see roles that match their requirements and update their profile with the latest motivation, skills and personality. We also have access to an affiliate network and jobs boards that provides us with access to millions of capable assistant staffing, assistant personnel or casual contactors candidates, whether your business requires contract, staff agencies or employment agencies staffing services.
    Call us on (07) 3733 1015 to discuss your organisation's needs to discover why Staffing has a reputation for service excellence as one of the top 7 staffing agencies in Australia.

  • What happens when I contact a recruitment company?

    Normally you will be asked about your organisation, your organisation's hiring needs and your contact details. Role specific questions will also be asked regarding the preferred start date of the role, salary range, skills and experience requirements, working hours, interview preferences and the location. Usually the placement fee will be confirmed or hourly rate quoted on the phone for you to make a decision. This will also be confirmed via email along with a copy of the recruitment agency terms of business (TOB) outlining the conditions of their services. There is no obligation to use their services at this stage, whereby the onus is on the staff agency to source fantastic candidates that meet your recruitment needs in order for them to be paid. Based upon your agreement to proceed with hiring a candidate or hiring temp staff, you we will be allocate the Staffing Consultant who will become your point of contact thereafter. If you have multiple roles, a primary Staffing Consultant will be appointed by Staffing who will liaise with other specialist consultants within the staffing agency.

    Call Staffing today on (07) 3733 1015 to outline your enterprise's needs and find out more about how our services can assist you.

  • What sectors or industries do staff agencies operate in?

    Each year recruitment companies place hundreds of thousands of professional candidates into permanent and contract roles across a broad range of industries and job categories. These include:

    • Accountancy & Finance
    • Architecture
    • Banking & Financial institutions
    • Construction
    • Digital Technology
    • Engineering
    • Executive Search
    • Healthcare
    • HR
    • IT
    • Legal
    • Marketing
    • Mining
    • Office Support
    • Oil & Gas
    • Property
    • Sales
    • Supply Chain & Logistics

    No matter what service you are seeking, give Staffing a call on (07) 3733 1015 so we can discuss your company's hiring needs.

  • How much do staffing agencies charge?

    Other than executive search where an upfront retainer usually charged, recruitment agencies typically don’t charge any upfront fees unless they source a fantastic candidate who starts working for their clients. Staff Agencies typically charge for permanent recruitment a placement fee of between 10% and 34% of the annual salary package of the candidate. For temporary staffing services the margin varies significantly based on such factors as the volume of work, length of the role, candidate salary rate and whether there is a preferred supplier agreement (PSA) in place, and with an average per hour margin of $10 to $29 per hour after direct employment costs.

    When calculating temp or contract margins a temping agency typically take into consideration such factors as:

    • How many staff does the client require?
    • What is the duration of assignment? (if not Permanent)
    • What is the potential for repeat business?
    • Will we be added to the Preferred Supplier List (PSL)? Will a Preferred Supplier Agreement (PSA) be put in place?

    Contact Staffing on (07) 3733 1015 to speak to a Consultant about your enterprise's employment needs. Alternatively click on Find Staff or complete a Contact Us enquiry.

  • We have a PSA or PSL in operation. How can I use Staffing?

    Over the years we have worked with many organisations where a Preferred Supplier List (PSL) or Preferred Supplier Agreement (PSA) is in place for employment services which does not include Staffing. Typically Staffing is approached by hirers who are struggling to find suitable candidates through their normal hiring partners. In this situation we always suggest that authority is first sort to work with Staffing. This may require us speaking to your commercial team so that agreement can be reached on commercial terms. We are happy to work with you to justify why Staffing should be engaged as your recruitment partner, whether it is on a one-off role or as an ongoing PSL or PSA hiring partner. Whatever the scenario, if you need the best candidates give Staffing a call on (07) 3733 1015 so we can discuss your company's hiring needs.

  • What services do a recruitment agency offer?

    Staff Agencies typically offer a large range of services to their clients, including:

    • Executive Search or Headhunting – Executive search services involve the payment of a retainer and success-based placement fee for identifying and recruiting highly qualified candidates for senior-level and executive roles often from a particular industry.
    • Permanent Recruitment – Employment Agencies offer permanent recruitment services where they pre-screen candidates based on your particular skill, experience and background staffing requirements, who if successful in their interview, will be employed directly by the client. Fees for such service for Staffing are 10% of the agreed annual salary package which comes with a 3-month replacement guarantee.
    • Fixed Term Recruitment – Recruitment Companies offer fixed term recruitment services where we will pre-screen and supply suitable candidates who will become your employee for a fixed period of time. Staffing fees are based on 10% of the first year’s remuneration package which is applied pro-rata for the contract period up to a maximum of 12 months, with a minimum placement fee of $4,000 payable.
    • Contract Staff – Staff Agencies provide contract recruitment services where they will supply pre-screened candidates who are registered as independent contractors and usually engaged on a day rate. Staff Agency fees are based upon a percentage of the day rate that varies according to the period of the contract and agreed day rate.
    • Temp Staff – Recruiters with recruitment needs enter into an agreement with a temp staffing and recruitment agency to fill jobs with appropriately talented staff. A temp staffing and recruitment agency, also known as a temporary staff agency or temp agency, finds and retains experienced worker to send out on short or long-term assignments.
    • Preferred Supplier Agreement (PSA) Recruitment Services – Recruiting Services are provided to a operation on a pre-agreed fee schedule based on a the recruitment company receiving a large volume of work on an exclusive or semi-exclusive basis.
    Contact Staffing on (07) 3733 1015 to speak to a Consultant about your enterprise's employment needs. Alternatively click on Find Staff or complete a Contact Us enquiry.


Temping Agency Services

  • Why do organisations hire temporary employees?

    Temp Staffing And Recruitment Agency can quickly provide your organisation with talented staff. Some common reasons organisations hire temps are: employee annual leave or sickness, maternity or disability leave, staff sudden departure, unexpected or temporary demands, special projects, seasonal or peak periods or general employee shortages.

  • Do temp staff sign an employment contract?

    Yes. The temping agency employs you directly and will therefore expect you to sign an employment contract. Not only will the contract outline your employment status and conditions, it will also include certain restrictions regarding your ability to work directly for, and discussing your salary with, the organisations that they introduce you to.
    When the temp staffing and recruitment agency send you on a role, you cannot accept any other temporary or permanent position with the business without going through the temp agency. Should the company want to hire you permanently, they will pay the temp staffing and recruitment agency a certain amount to release you from your contract. Typically this is between 15% and 20% of the annual salary package that is offered to you.

  • How much money does a temp staffing and recruitment agency take?

    The margin varies according to the temp pay rate and also the length and type of assignment. Often the client is aware of the margin and understands the premium they are paying for the temporary staff service. For example, if a temp worker may be paid $30 per hour, the client for which they are working may actually be paying $40 per hour to the temp staff agency for their recruitment services. Of the $10 differece, around 30% to 50% is likely to be attributed to direct employment costs (e.g. superannuation, payroll taxes and Workcover insurance) leaving around $5 per hour margin for the temp staffing and recruitment agency.

  • Do recruitment employees get paid holidays?

    No. You are casually employed by Staffing and receive a loading on your salary. You are not entitled to annual leave, sick leave or payment for public holidays.

  • How long does a temporary job last?

    Short-term temp positions might last 1 day or up to 4 weeks. When the role continues longer than about 7 weeks, a temp staff agency would typically consider the role long term with an increased chance that it may lead to the candidate being offered a permanent role with the client (temp-to-perm).

  • How does a temp agency work?

    Recruiters with recruitment needs enter into an agreement with a temp staffing and recruitment agency to fill jobs with appropriately talented staff. A temp staffing and recruitment agency, also known as a temporary staff agency or temp agency, finds and retains experienced worker to send out on short or long-term assignments.

  • How do temping agencies make their money?

    Temp Staffing And Recruitment Agency make their money in different ways. They take a percentage of the recruitment or contact salary. They also charge a placement fee to their clients of between 11% and 22% of the annual salary for any roles that go from temp-to-perm.

  • What is temp to perm?

    ‘Temp-to-perm’ is an industry terms for recruitment assignments that start as temporary, but could lead to being permanently employment by our client. We often offer this type of role. A company will us to find a candidate to fill a role temporarily, with an eye to possibly making them permanent if they are suitable. Often your salary expectations would be communicated to the client by your Staffing Consultant at the outset of the assignment. There is never any guarantee that that a recruitment role will go temp-to-perm and as a temp you are not obliged to accept a direct employment offer if one is made.

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