Assistant Temp Jobs In Australia

Now Displaying 9 of 9 Assistant Temp Jobs




  • Personal Assistant / Admin & Events Coordinator

    <p>Kincoppal-Rose Bay School of the Sacred Heart, founded in 1882, is a leading Catholic Independent Day and Boarding School located in Sydneys Eastern Suburbs.  The college is co-educational ELC-6, and girls only 7-12.<p><p><p><p>At present, we are inviting applications for a <strong>Personal Assistant Admin Events Coordinator<strong><strong><strong>to join the team of staff based at our iconic campus with stunning views over Sydney Harbour.     As an integral member of the Schools support and operational staff cohort, this role provides administrative support to the Director of Advancement and Community in addition to the Parents and Friends and Sacre Coeur Associations, and is also responsible for the organisation and management of various events throughout the year.<p><p><p><p><strong>The role<strong><p><ul><li>Start at 9.30 or 10am daily.<li><li>Work throughout the year (including school holidays)<li><li>Perform PA-style duties for the Director<li><li>Attend meetings as required, producing and distributing agendas and minutes<li><li>Input, update, and maintain records on School database (Synergetic) of community members and financial supporters <li><li>Undertake administrative support for fundraising initiatives, including managing correspondence with donors<li><li>Coordinate and execute events, community functions, and annual celebrations across the Schools internal and external community, including Alumni reunions and Association events<li><li>Assist in development and distribution of School publications<li><ul><p><strong>The ideal candidate<strong><p><ul><li>Prepared to commit to the goals of a Sacred Heart education and be an active and visible participant in the dynamic life of our school<li><li>In possession of a valid Working with Children (WWC) number<li><li><strong>Tertiary qualified (in any field) with a demonstrated background in administrative support<strong><li><li><strong>Must have operated in a PA role, with demonstrated ability to work proactively and autonomously in an agile and ever-changing environment<strong><li><li><strong>Experience in a Secondary School environment highly regarded<strong><li><li><strong>Demonstrated experience managing Events highly regarded<strong><li><li>Proficient in MS Office and adept at mail merge<li><li>Excellent attention to detail with demonstrated experience dealing with data and records<li><li>A team player with strong organisation  and time management skills<li><li>Personable and dynamic with a flair for effective written and oral communication at all levels and to a variety of audiences<li><li>Focused on achieving stakeholder satisfaction<li><ul><p><p><p><strong>Amongst other employee benefits, Kincoppal “ Rose Bay School offers a free staff shuttle service from and to Edgecliff station before and after each school day and fantastic daily hot lunches for a nominal fee. <strong><strong>To learn more about what its like to work with us, visit our page on <a>LinkedIn<a> or our <a>Website<a><strong><p><p><p><p><strong>To express your interest in this position, apply using the link provided by 9am Friday 31 July. <strong> All applications should include<p><p>- An updated CV<p><p>- A cover letter summarising<p><ul><li>Why you have applied for this role<li><li>Your relevant skills and experience<li><li>Your salary expectations (annual base salary)<li><ul><p><strong>Please note only shortlisted candidates will be contacted.  <strong><p><p><em>In accordance with Child Protection legislation all people seeking child-related employment are required to complete a Working with Children Check clearance prior to employment. Please see <em><a><em>www.kidsguardian.nsw.gov.au<em><a><em> for further information<em><p><p><p>

    location Sydney


  • Personal Assistant

    <p><strong>Australian-based company, primary interests within investment and funds management. This role is primarily personal executive support to executive director. <strong><p><p>Responsibilities<p><ul><li>Administration duties <li><li>DiaryEmail management  <li><li>Managing corporate travel <li><li>NAB Net Bank Commsec Commbank  <li><li>EFT - Weekly for authorisation, payment posting<li><li>Xero transactions<li><li>Dropbox management - electronic filing ect<li><ul><p>Skills  <p><ul><li>Minimum 5yrs + professional experience <li><li>High degree of computer literacy skills in Microsoft Office “ Excel, Word  Outlook <li><li>Previous experience in a similar role <li><li>High level written and oral communication skills<li><li>Integrity and discretion in dealing with confidential information<li><li>High degree of motivation and initiative<li><ul><p>If you are an experienced Executive Assistant with relevant qualifications looking for a new and varied challenge, please submit your resume to Leanne Catelan  Executive Director - Excelsior Capital in MS Word (.doc.docx) format. <p><p><p><p><p>

    location Sydney


  • Executive Assistant Part-time Opportunity

    <p><strong>Background<strong><p><p>The SMART Advisors Pty Ltd (ABN  72 634 665 955) is a registered Australian company in Sydney, Australia which offers B2B and B2C services depending on the productservice. Our core business focuses on Social MediaDigital Marketing, Real Estate Investment and Education Migration Services.<p><p>The SMART Advisors works with multiple partners to offer wide variety of services including Real Estate Investment Management Advisory, Education Migration Services, Digital Social Media Design, Development Management. In our portfolio of real estate projects, we have land, land house, townhouse, units and apartments in major Australian cities. <p><p>We are a values-based business that is committed to the ongoing development of every member of our team and to delivering the very best customer service and ensuring that our services offer best first and last experience to our customers.<p><p>The Owner and CEO of the firm is in his late 30s. He founded the business over a year ago and his dynamic leadership style has opened up new ventures for the company. The firm requires an Executive Assistant of the very highest calibre.<p><p>We are looking for a highly efficient and organized Executive Assistant to provide a high level of support to the CEO. The role will be based in Sydney near Town Hall Station. The role is currently on a part-time (6 to 20 hours per week) basis for 3 months with a possibility to covert into a full-time role. The Executive Assistant will manage<p><p>-the CEO<p><p>-the firm™s portfolio <p><p>-all other aspects of the firm as assigned by the CEO<p><p><strong>Your default characteristics will most probably include<strong><p><ul><li><strong>Attention to detail<strong> - If you are naturally fastidious about detail, accuracy, and comprehensive completion of tasks quickly, you will enjoy working with the CEO.<li><li><strong>Flexibility and ability to prioritise your workflow<strong> - The CEO works really well with people who get straight to the point quickly<li><li><strong>Obsessively organised<strong> - The CEO will depend on you to ensure the firms affairs are always well organised<li><li><strong>Numeracy<strong> - You will possess a fast and intuitive sense for numeric calculations and have a good memory for numbers<li><ul><p><strong>To be considered for this role, you will have<strong><p><ul><li>Superior all-round communication skills<li><li>High attention to detail and driven by accuracy<li><li>Outstanding organisational and presentation skills<li><li>Intermediate to Advanced working knowledge of MS Office<li><li>Demonstrated ability to work autonomously and make decisions effectively and<li><li>Be customer and team focused.<li><li>Be an achiever rather than a doer<li><li>Excellent Reading, Writing and Speaking skillset in English (expertise in any additional language will be an advantage)<li><li>Prior experience in writing newspaper articles, magazine or online forum will hold advantage<li><li>Preference shall be given to candidates with prior experience in SocialDigital Media Marketing, Real Estate or Education Consultancy businesses<li><ul><p><strong>Responsibilities include<strong><p><ul><li>Providing a high level secretarial and administrative support to the CEO<li><li>Support and communicate with internal and external clients and employees to assist with timely and accurate communication<li><li>Manage daily schedule and calendar<li><li>General adhoc administration tasks<li><li>Manage travel arrangements and itineraries for leadership team<li><li>Events organisation and various celebrations<li><li>Organise internal external meetings and catering<li><li>Coordinate expenses and liaise with Finance team and<li><li>Manage meeting agenda™s and minutes taking.<li><li>Managing the investment properties by methodically following existing documented management procedures (improvements and changes to the existing systems will be welcomed)<li><li>Preparation of invoices for stakeholdersvendors<li><li>Preparing budgets of expenses for each productservice<li><li>Assistance to the external accountant in maintenance of company records<li><li>Develop and maintain relationships with co-investors, contractors and consultants<li><li>Preparation of distributions of investment income from respective properties.<li><li>Keep track of balances in bank accounts and move balances inout of accounts to suit cash requirements.<li><li>Managing the CEO- who operates fast <li><li>Ensuring the CEOs devices are updated and synced with your devices and the firms cloud system<li><li>Maintaining the CEOs diary<li><li>Managing all aspects of the office for example couriers, mail, stationery, filing, phone calls, general reception etc<li><ul><p><strong>Training and Development<strong><p><p>The CEO will spend a lot of time with you in the first few weeks following your commencement. This will enable you to develop a good understanding of the existing systems and procedures as well as liaisemeet with most of the external personnel with whom the firm interacts frequently.<p><p><strong>Application<strong><p><p>The role provides a fantastic opportunity to showcase your skills and experience, as well as the chance to grow and develop within a supportive and flexible environment. The opportunity would suit an experienced professional either returning to the workforce, or seeking flexible employment opportunities. Hours of work can also be flexible to accommodate school hours. If you tick these boxes and would love to be part of a dynamic values-based team, then we would like to hear from you.<p><p>To apply, please send your resume via the Apply button. All applications must be submitted online. You must have the rights to work and live in Australia to be able to apply for this role. Only short-listed applicants will be contacted.<p><p>For any clarification you may reach out to us through our email infothesmartadvisors.com.au or via our Facebook Page <p><p>Thank you in advance for your interest in this role and your application.<p>

    location Sydney


  • PA / Office Administrator

    Join this Long -Established Consumer Goods Distributor (import export) with a successful track record of over 60 years delivering quality products and impeccable service to customers in Australia, NZ SE Asia. <br ><br >Located in their <strong>Botany <strong>Head Office close to public transport, they are looking to appoint a PA Office Administrator in this very diverse and pivotal role within their cohesive head office. <br ><br >  Supporting 2 Directors your key responsibilities will include<br ><ul><li>Assist the Directors with typing various correspondence documents and ensuring these are kept confidential<li><li>Managing all incoming emails for the directors and taking appropriate action<li><li>Recording all website enquiries in Excel<li><li>Diary Management  updating outlook calendar with appointments<li><li>Typing and sending dictated emails <li><li>Sending couriers to various suppliers (FedEx DHL)<li><li>Submit any insurance claims with relevant insurers<li><li>Organise all travel for both International and interstate which involve organising accommodation, car hire etc.<li><li>Answering main switch as a shared responsibility with 2 other staff<li><li>Filter incoming calls and deal with enquiries and requests<li><li>Distribute customer leads to the relevant rep once they are qualified<li><li>Meet and greet visitors to the company and ensure sign in<li><li>General administration duties, including, photocopying, mail, faxing, scanning etc.<li><li>Maintaining all filing and ensuring all documentation is filed in an organised manner<li><li>Courier freight quotesbookings via online software for goods to be sent locallyinternationally<li><li>Ordering office stationery equipment supplies <li><ul> You will have excellent communication, computer (MS Office skills are essential) and analytical skills for this role PLUS <strong>at least 5 years all-round PA Office Administration experience<strong> ideally gained within a consumer products environment. You will have an ability to multi task, work to deadlines and cope under pressure.<br ><br > Your sound communication skills and <strong>initiative<strong> will assist you to build report with the numerous stakeholders both internally and externally. Your organisational skills, attention to detail, can do and self-starter attitude will also assist you to secure this role. <br ><br > Don™t miss out on this opportunity “ apply now

    location Sydney


  • Executive Assistant

    <p><strong>ABOUT US<strong><p><p>Waratah Estate Agents is a professionally managed, multi-award-winning real estate agency based in Blacktown and Marsden Park that specializes in innovative marketing plans for all areas of real estate. Working amongst some of the best builders and developers in Australia, we help clients find new homes, house and land packages and off the plan apartments throughout the capital cities of Australia.<p><p><strong>YOUR CONTRIBUTION<strong><p><p>We are currently seeking an experienced Executive Assistant to work with our team at Waratah Estate Agents. Working closely with the CEO, you will provide quality professional advice, administrative services and project coordination support whilst also contributing to the operational activities of the business.<p><p><strong>KEY RESPONSIBILITIES<strong><p><ul><li>Plan, organise and coordinate work flow through email and diary management using Google suite<li><li>Prepare and manage all correspondence, meetings, agenda and documentation and taking minutes of all key meetings with internal and external stakeholders<li><li>Review, implement and monitor systems, structures and processes to ensure work efficiency<li><li>Prepare templates, reports, presentations and create and manage spreadsheets<li><li>Collate relevant materials (often sensitive and confidential) to support the activities of the CEO<li><li>Present information to external stakeholders<li><li>Contribute to planning and organising events<li><li>Other duties as directed from time to time within your skills range and capacity<li><ul><p><strong>ABOUT YOU<strong><p><ul><li>Minimum 1-year experience in a personal or executive assistant and or project role working directly with Executive Manager<li><li>Excellent written and verbal communication skills<li><li>Attention to detail is critical<li><li>Strong organisational and stakeholder management skills<li><li>Confidence to speak up and present to external stakeholders <li><li>A team-player, who is comfortable working in a dynamic environment, sometimes under pressure while remaining efficient and proactive<li><li>Highly developed interpersonal skills <li><li>Drivers license and your own vehicle required<li><ul><p><strong>Please respond to the About You section in your cover letter. Applications that do not address the About You criteria in the cover letter will not be shortlisted.<strong><p><p><strong>WHAT WE OFFER<strong><p><p>We offer the opportunity to engage in meaningful work that contributes to making a difference to the lives of our clients, and their families as we support them on their journey to secure their own home and for many of our clients, it is their first home. We also offer opportunities for growth and development and career progression and provide a safe working environment.<p><p><strong>HOW TO APPLY<strong><p><p>Email your resume along with a cover letter responding to the About You section to geenawaratahestateagents.com.au<p><p><strong>SALARY<strong><p><p>As per the Real Estate Industry Award.<p><p><p>

    location Sydney


  • PERSONAL ASSISTANCE - OFFICE SUPPORT

    <p><strong>About the business<strong><p><p><p><p>Our established business has been operating for over 5 years As part of a national brand our office is a fast-paced environment providing financiaL  IT services in both mortgage broking and financiaL IT Solutions such AS TELECOMMUNICATION AND MANAGED PRINT SERVICES <p><p><p><p><strong>About the role<strong><p><p><p><p>high-level executive administrative support to the Directors<br >Managing information flow in a timely and accurate manner<br >maintain systems for recording and storing information<br >Managing 3 Companies all in ( processing deals, organizing training for the staff, contacts, and agreement <br >keep up the relationship with the supplier and manufactures<p><p><p><p><strong>Benefits and perks<strong><p><p><p><ul><li><strong>Awesome team culture <strong>We are a close-knit team who actively support each other <li><li><strong>Diversity inclusion <strong>Our business provides you with great working conditions and equal opportunity <li><li><strong>Career growth<strong> A defined path of development and growth in the business<li><ul><p><p><p><strong>Skills and experience<strong><p><p><p><ul><li>High level communication skills both verbal and written<li><li>Excellent planning and organizational skills<li><li>ability to work autonomously<li><li>worked with 2 Business ALL IN ONE <li><ul><p><p>

    location Sydney


  • Executive Assistant with Finance background

    <p><strong>About us<strong><p><p>Seventh Street Ventures is a privately owned business that operates across a range of industries including finance, property, early education, media and social enterprise.<p><p>We are constantly evolving and growing and are always interested in learning about, assessing and investing in new opportunities and assets to grow our portfolio.<p><p><p><p><strong>About the opportunity<strong><p><p>We are searching for an efficient, solutions focussed executive assistant to support the MD in 2 key areas<p><ol><li>With a thorough understanding of and ability to build complex financial models in Microsoft Excel, you will be able to assist the MD in assessing investment opportunities and monitoring budgets and forecasts of assets in current portfolio.<li><ol><p>The ideal candidate must be competent in using and creating complex financial models and able to manoeuvre through the data with ease.<p><ol><li>As EA to a busy and dynamic MD, you will have the ability to multi-task and be proactive, organised, and willing to assist with any task, big or small.<li><ol><p>No two days will ever be the same, so an ability to switch between tasks readily is a must as you will be across every corner of the MD™s business and personal affairs.<p><p><p><p>The executive assistant is responsible for<p><ul><li>Complex diary management and the review and actioning of incoming emails<li><li>Travel bookings (work-related and personal)<li><li>Analyse various property and investment opportunities through financial analysis and modelling<li><li>Working closely with the construction team to consider building costs etc.<li><li>Preparing working papers for internal and external meetings, discussion etc<li><li>Conducting initial research and collating relevant information and documentation for potential opportunities<li><li>Scheduling internal meetings and preparingtidying meeting rooms and the MD™s office<li><li>Reconciling and processing all expenses and business credit card transactions using Xero<li><li>Acting as the conduit between the MD and business heads for reporting purposes<li><ul><p><p><p><strong>The ideal candidate<strong><p><p>The ideal candidate will have previous experience supporting CEOMD level executives in fast-paced, ever changing environments and can navigate with a sense of calm. Additionally, someone who is curious to learn and welcomes responsibility and accountability.<p><p>You should get in touch if you have<p><ul><li>At least 3 years™ experience working as an executive assistant<li><li>Have experience in producing complex financial models<li><li>Advanced skills in Microsoft Office Suite, especially in Excel (Macro level)<li><li>Experience with Xero (accounting software)<li><li>Flexibility and agility are a MUST<li><li>The ability to work autonomously with minimal direction<li><li>Previously worked in a small business, entrepreneurial environment<li><li>Your own car<li><ul><p>We are looking for a self-starter who can adapt to high pressure days, pressing priorities and is flexible with working hours. This role offers an attractive salary and plenty of street parking.<p><p><p><p><strong>Next steps<strong><p><p>If you are a go-getter, problem solver and interested in the role, then apply now by submitting your CV and relevant cover letter. All shortlisted candidates will be contacted for a confidential discussion.<p>

    location Sydney


  • Office Manager/Bookkeeper

    Are you an experienced Office Manager with Bookkeeping experience looking for an exciting new opportunity? <br ><br > Sirius Support is working closely with a Start-up Technology company who are looking for an experienced Office Manager, someone who is vibrant, mature and able to use their own initiative.<br ><br > Its vital that the successful candidate has worked for a start-up company previously and understands the importance of being versatile and adept whilst managing the operations of the office.<br ><br > -       Permanent 80K + Super <br > -       Located in CBD <br ><br ><strong>  In this role you will be responsible for  <strong><br ><ul><li>Managing diaries, including scheduling meetings<li><li>Managing bank reconciliations, invoicing, Account Payable assisting with EOFY.<li><li>Assist with onboarding new employees and managing company culture <li><li>Coordinate travel and accommodation bookings including events management.<li><li>Assisting  the product, operations, sales, support and marketing teams with ad-hoc duties<li><ul><strong>To be successful in this role you will have<strong><br ><ul><li>Good Knowledge of Social Media Platform  <li><li>Previous experience working for a Start-up Tech company (Essential)<li><li>Previously demonstrated a high degree of initiative <li><li>Strong organisational skills demonstrated by the ability to work autonomously, effectively prioritise and perform multiple tasks seamlessly<li><li>Advance skills in Microsoft Office, Xero, PowerPoint, Keynote, and Photoshop<li><ul><strong>Next Steps<strong><br > This is an immediate start for the right candidate, so do not delay in submitting your application<br ><em>Please note that you must have unlimited working right to be considered for this position.<em><br >

    location Sydney


  • Executive Assistant

    <p>NSW government organisation in Parramatta. <br ><br ><strong>Your new company<strong><br > State government organisation based in Parramatta is looking for a highly experienced Executive Assistant to support 1 Director.The program office is 350+ staff and is supported by a consultant partner making it a perfect mix between private sector and public. The role will be pivotal to the Director and the candidate would need to have experience working for a Director managing this size of an organisation. The candidate needs to be comfortable working with executives, have great communication skills and style and managing multiple requests tasks with tight deadlines. If you are an EA who thrives in a fast paced environment and loves to be proactive - this is the position for you.<br ><br ><br ><strong>Your new role<strong><p><ul><ul><li>Extensive email management<li><li>Extensive calendar management<li><li>Coordination of requests<li><li>Coordination of program wide responses<li><li>Responding on behalf of Director on tight requests for information<li><li>Time sheet approvals<li><li>Expense management<li><li>Labour Costing<li><li>Briefings <li><li>Research, collect and analyse information.<li><li>Ministerial requests <li><li>Minute taking<li><li>Memo preparation<li><li>PowerPoint presentations for meetings with external clients<li><li>Prioritisation of requests for Director <li><li>Secretariat duties if needed<li><li>Other EA tasks as required<li><ul><ul><p><br ><strong>What youll need to succeed<strong><p><ul><li>Experience as an EA supporting a DirectorExecutive in a large organisation <li><li>Highly developed oral, written communication and interpersonal skills with the ability to build positive and trusting relationships with stakeholders. <li><li>Excellent time management and ability to effectively coordinate board and committee meetings.<li><li>Expertly builds respect and relationships across the organisation <li><li>Work autonomously but happily engage and collaborate with others to complete various activities and projects.<br ><li><ul><p><br ><strong>What you need to do now<strong><br > If youre interested in this role, click apply now to forward an up-to-date copy of your CV to Nicola Sauren at nicola.saurenhays.com.au (Please note, email is our best form of contact as we are currently working from home) <br ><br ><strong>SA Licence number <strong>LHS 297508<p>

    location Sydney


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