Secretaries Jobs In Australia

Now Displaying 54 of 71 Secretaries Jobs




  • Executive Assistant - APS5

    Executive Assistant - APS5 12 month contract + possible extension Federal Government Agency Sydney Location About the company Karlka Recruiting Group has partnered with a Federal Government Agency to engage an APS5 Executive Assistant. This position is located in their busy Sydney, NSW office with an initial 12 month contract with possible extensions. About the Role You will be responsible for providing professional administrative, secretarial and research services to members of the Senior Executive Service. Duties Undertake work that is moderately complex to complex in nature Develop and maintain internal and external relationships Manage of emails, appointments and scheduling Provide professional and policy advice within an area of specialisation Support less experienced employees to achieve goals Apply innovative initiatives and contribute to change Maintain a well-developed understanding of relevant legislation Perform objective and systematic research and analysis Assist in identifying training needs RequirementsSkills Previous experience in an Executive Assistant or similar support role An understanding of, or lived experience with disability Strong stakeholder management skills Strong attention to detail How to Apply Due date COB Monday 12th August 2019 Click APPLY NOW or contact Bec on recruitmentkarlkarecruiting.com.au. Please note, due to the large sum of applications received only shortlisted candidates will be contacted for further discussion. KRG is majority Indigenous Owned, Supply Nation Certified and part of ARG Workforce The application form will include these questions Which of the following statements best describes your right to work in Australia? How much notice are you required to give your current employer? Which of the following Microsoft Office products are you experienced with? How many years experience do you have as a personal assistant? How many years experience do you have as an executive assistant?

    location NSW 2000, Sydney NSW 2000, Australia


  • Personal Assistant (EL - New Business, Group Insurance & EL - Relationship...

    Personal Assistant (EL - New Business, Group Insurance EL - Relationship... MLC Life Insurance. We have been protecting the lives of Australians for over 130 years. We respect the role we play in providing peace of mind for our customers, and we never lose sight of it. Our Purpose MLC Life Insurance is one of Australia™s leading life insurance specialists and a member of the Nippon Life Insurance Group, one of the world™s leading insurers. We are guided by our simple purpose ˜A Promise for Life™. We provide over 1.5 million Australians with reassurance that they and their loved ones will be supported when they need it most. It™s a promise that provides peace of mind and helps them sleep at night. Our purpose is supported by Our Values of Do What™s Right, Deliver Together, Make it Simple, Own it and Aim High. It™s how we work together and behave every day in every interaction with our customers and each other that defines who we are. Our Strategy Our strategy puts our customers at the centre of our ambition to be Australia™s leading and most trusted life insurer. It is through the commitment, energy and talent of everyone at MLC Life Insurance, working together, that we make a positive contribution to the lives of our customers. To support all at MLC Life Insurance to be at their best every day, we offer a flexible work environment centred on development, wellbeing, recognition and contribution. With more than 1,600 people nationally, we believe our success is built on the unique contribution of our people. Diversity and Inclusion is core to what we believe in and who we are. We aspire for everyone at MLC Life Insurance to feel valued and respected for who they are. The Role We are currently recruiting for a Personal Assistant to join us in our North Sydney office. Responsible for providing our Executive Leads with administrative and support functions, your responsibilities include but are not limited to Diary and email management, including co-ordinating external and internal meetings Travel arrangements and expense management Recruitment support and HCM administration Office administration and raising technologyservicepeople requests Monitor and report on team™s expense budget. (Includes tracking of reports, processing expenses and invoices) Plan and organise Group Insurance events including catering, venue hire, invitation process, collateral Minute taking About You Holding a minimum of 3 years experience as a Personal Assistant, you will have experience in providing administrative support for multiple managers. With excellent time management skills, you are a great communicator and will be able to multi task and prioritise. Able to demonstrate own initiative and decision making, you will have Previous administration support experience working in a large team and will have advanced computer skills. Why Choose Us? At MLC Life Insurance, you will have the opportunity to work with a WGEA cited Employer of Choice for Gender Equality enjoy flexible work options and an inclusive environment where everyone is respected and valued for who they are and their unique contribution embrace a culture of customer centricity and an ambition to be Australia™s leading, most trusted Life Insurer access CircleIn Parental Support - an online support resource for our working parents access a range of benefits including competitive salary, lifestyle leave, two days volunteer leave every year, recognition of service milestones and wellness and lifestyle offerings including access to Uprise “ our Digital Wellbeing Program, as well as discounts on a variety of lifestyle and entertainment products and services. Should an applicant be the preferred candidate, background checks (including Federal Police Checks, Employment checks, ASIC banned and disqualified persons and Bankruptcy checks) will be completed prior to the candidates employment being confirmed. The outcomes of the background checks do not automatically bar candidates, however they will be assessed against the inherent requirements of the position. .

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Assistant

    Executive Assistant Exciting opportunity for an experienced EA to join a large successful company based in the Sydney CBD. Temporary Ongoing Contract potential to go Permanent Pay rate 40-60hour depending on Experience Full time hours. Immediate Start Primary Purpose The successful candidate will be responsible for the effective and timely professional and administrative support predominantly to the CEO. Critical to this role is the flexibility to attend meetings where necessary and be the conduit for information for the Senior Leadership team. The EA and will work closely with other EAs, PAs and Team Assistants in the business to ensure communication between executives is managed effectively. Key Responsibilities Provide complex diary and email management, responding on behalf of Managers where appropriate and agreed. Prepare paperwork or packs for meetings as required. Provide administrative support as required and listed. Screens incoming calls and respond independently when appropriate. Management and distribution of internalexternal mail and responding to correspondence, general enquires etc as appropriate. Manage the quarterly Sales Marketing conferences and other team meetings as required, including set up, catering, logistics and taking minutes as required. Organises travel, transfers, accommodation, visas and car hire where required, compile documents for travel related meetings. Expense claims for executives Arranges events, meetings and conferences, source appropriate facilities, organise catering and issuing invitations and information. Prepares confidential documentation, reports and presentations for the respective GM and Commercial Manager. Check all in-coming documentation for accuracy before giving to Managers for signature. Ensure that all invoices are coded correctly for processing. Ensure all Credit Applications are signed by both the GM Sales Commercial Manager in a timely manner and original documentation filed and forwarded to Accounts. Prepare and handle confidential correspondence, reports, and other documentation including emails, memos, agendas, notices and meeting minutes ensuring all issues are handled in a timely manner and resolution is communicated appropriately. Management and storage of all files associated with key stakeholders, correspondence, reports etc in the correct filing systems. Raise and process Purchase Orders Invoices Budget and finance Organise and coordinate Workshops Planning Sessions Coordinating with key team members, calling for agenda items, compiling documents with deadlines for Executive Leadership Team. Manage and maintain the Sales Site on the intranet Induction of new employees reporting to GM Sales and Commercial Manager. Essential Requirements Substantial experience gained in a similar EAPA role working directly for a CEO or Senior member of a Management team Strong planning, time management and organisational skills and a demonstrated ability to consistently deliver work to a high professional standard Computer Literate Advanced Word, Excel, PowerPoint, Visio, Internet Exemplary administrative skills including electronic diary management Strong interpersonal skills, including an ability to engage with senior stakeholders regarding confidential or sensitive matters Flexible and willing attitude to work Successful candidate must have a proactive attitude to manage a demanding workload Demonstrated ability to collaborate across functions to achieve shared goals Ability to demonstrate and promote values of independence, transparency, collaboration, credibility and rigor in all that we do Successful candidates must have full working rights in Australia If interested and meet the essential criteria please apply via the link to Claire Sheerin “ Beaumont People 0290934941 Please click Apply if you are interested in the role. If you have any queries, please contact Claire Sheerin 0290934941 Beaumont People Level 29, 259 George St Sydney, NSW 2000 (02) 9279 2777 Leading recruitment agency specialising in Business Services, Contact Centre Sales, Education, Health Social Care, Charitable Organisations, Associations Memberships and Executive Search www.beaumontpeople.com.au

    location NSW 2000, Sydney NSW 2000, Australia


  • Personal Assistant to EA

    The opportunity This really isn™t your typical PA position. You won™t have to coordinate travel, or spend most of your day managing a diary although you™re certainly capable of both these tasks. You™ll be the right-hand to our EA of our CEO. No one day will be the same. This varied role offers you a diverse exposure to the business. One day might see you helping manage the office refurbishment then researching new vendors whilst on the next day you are overseeing multiple projects working with different stakeholders. This role supports our EA to the CEO and, like the rest of our business, is not constrained by a job description. Certain responsibilities do come with this role and they include Checking documents, overseeing leave and expenses Security backup Note taking from meetings with vendors, suppliers, project teams Action and follow up lists Research, review and assist with various projects Work with the facilities coordinator on office tasks Managing on an operational basis the Office Assistant and Reception staff If youre seeking a role to make your own and an opportunity outside the traditional jurisdiction of a support role showcase why in your application. Who You Are You™re not afraid to get your hands dirty, you have unlimited patience, and no task is too small. Likewise, you enjoy varied work, and admin support comes second nature to you. We are also incredibly interested in your business acumen, your ability to solve high level problems and your natural talent for troubleshooting. Your highly developed communication skills will see you successfully enhancing your relationships with internal and external stakeholders. Your ability to listen to your EA and determine what and where their issues and needs lie will be paramount. Thus you have impeccable attention to detail and are trusted by those you support. The application form will include these questions Which of the following statements best describes your right to work in Australia?

    location NSW 2000, Sydney NSW 2000, Australia


  • Personal Assistant to the Deputy Principal - Full-time (Maternity Leave)

    Tyndale is an independent, co“educational and parent“controlled school located in Blacktown. It was founded in 1966 and has developed in size and reputation with over 860 students in Prep to Year 12. At Tyndale teachers seek to offer a Christ“centred curriculum which points to the Lordship of Jesus over all creation. Personal Assistant to the Deputy Principal - Full-time (Maternity Leave) Applications are invited from suitably qualified, experienced and motivated persons to fulfill the temporary role of PA to the Deputy Principal within our school. This position reports directly to the Deputy Principal. The PA to the Deputy Principal provides administrative support to the Deputy Principal and assists the Office Manager, Head of Middle and Senior School and Student Services as per the Deputy Principal™s instruction. The successful applicant needs to Be a Christian of Reformed persuasion, who is active in their own church and whole heartedly subscribes to the School™s Educational Creed as found on our website www.tyndale.edu.au under Our School, Educational Creed. Have qualifications in office or business administration Have previous office and data management system experience Have experience in working with and be a competent user of the Microsoft Office Suite Have excellent letter writing and communication skills. Be able to multitask, have an attention to detail and be able to use initiative Have a can do attitude and a willingness to work as part of a team Have a warm, friendly and professional manner which represents the school well As this person also assists with Student Services, a current Senior First Aid Certificate is desirable but not essential. The anticipated commencement date is Monday, 23 September 2019. Tyndale Christian School is committed to safeguarding and promoting the safety, welfare and wellbeing of children and young people and expects all staff and volunteers to share this commitment. Applicants will need to provide the new NSW Working with Children Check, and sign a Statutory Declaration under the oaths Act 1990 (NSW) under section 40A of the Child Protection (Working with Children) Act 2012. To apply for this position, please submit a Tyndale General Staff application form, which is available from the School Office or at www.tyndale.edu.auour-schoolemployment-opportunities. Please also enclose a full CV and details of 3 confidential referees (minister, employer, and colleague) to The Principal, Tyndale Christian School, 58 Douglas Road, BLACKTOWN, NSW 2148 or email to employmenttyndale.edu.au For further information, please phone the Principal™s PA, Christopher Bussey on 02 8811 7800. Closing date for applications Friday, 23 August 2019

    location NSW 2000, Sydney NSW 2000, Australia


  • Part-time Personal Assistant - Assurance & Advisory

    Professional Development - receive support and coaching to progress your career Flexible working arrangements - work in a way that suits you best Gym discounts - Fitness First, Atend Barre, HealthPass¦the list goes on Deloitte Assurance Advisory is seeking a part-time Personal Assistant who can assist busy partners in delivering exceptional service to our growing business. What will your typical day look like? Supporting three partners, each day can always be different. This will be a busy, fast-paced environment involving, but not limited to managing diaries, organising meetings, booking and arranging travel, transport and accommodation, organising client functions and events. You will also be responsible for processing expenses, preparing PowerPoint presentations and responding to client queries and requests. About the team The Government Regulation and Conduct team are subject matter experts in conduct, regulation, governance and compliance advisory and support within the Financial Services Sector. Enough about us, let™s talk about you You are someone with Proven experience supporting multiple partners in a fast-paced professional environment Well-developed time management skills with the ability to cope under the pressure of deadlines and multitasking Proven administrative and organisational skills - must be MS Office proficient Excellent communication and relationship building skills The ability to job share for 3 days per week Why Deloitte? At Deloitte, we create positively differentiated work experiences that enable our people to feel valued and achieve their full potential. We value difference, and embrace people with diverse backgrounds and thinking styles. Knowing that people work best in different ways, we are happy to discuss alternative arrangements if the working pattern you are looking for is not specifically indicated. Next steps Sound like the sort of role for you? Apply now. If you have any questions or wish to have a confidential conversation about this role, contact Emma O™Dwyer from the recruitment team at 02 9308 3719 or We™d love to hear from you

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Secretary & Receptionist

    About the business RUS Mining Services Pty Ltd is a leading mining services contractor, adding value to customers through general mining services, labour hire, secondary support, strata injection, ventilation devices, mobile equipment, equipment leasing, and mining consumables. About the role Assist primarily the Executive Director with organisational, financial and personal administration on a daily basis Lead short-term projects and initiatives as requested by the Executive Director Respect the need for confidentiality and sensitivity of information Have a proven ability to exercise good judgment in recognising the scope of authority Greet visitors graciously and in a professional manner, create a good personal image through a neat, clean, businesslike professional appearance and a positive, cheerful attitude Answer phones in a pleasant, helpful and professional manner, direct all incoming calls to appropriate party promptly and efficiently, accurately recording messages and reliably passing messages to recipient in a timely manner Work with the Executive Director to manage his calendar and schedule (board meetings, donor meetings, conferences, regional office visits) including coordinating Executive Directors global and domestic travel itineraries ,Coordinate travel arrangements including scheduling and purchasing tickets for Executive Director, executive staff, board members, and key guests as directed by the Executive Director Meet key guests at the airport , pick up and delivery key guests as required as the Executive Director Manages all administrative support functions, including office organization and procedures, records and files and events planning and PPE for employee Keep communication with Group Company Skills and experience Speak Chinese English well 3 years work experience in administrative and personal assistant roles at the executive level Excellent attention to detail, accuracy and quality Ability to maintain calendars and schedule appointments Ability to work easily and effectively with a wide range of people Able to manage multiple projects and responsibilities at once ability to meet deadlines Possesses timeorganizationstress management skills A responsible attitude to all aspects of the work Possesses cultural awareness and sensitivity Proficiency with MS Office Suite especially Word, Excel and PowerPoint The application form will include these questions Which of the following statements best describes your right to work in Australia? How many years experience do you have as an executive assistant? Do you have experience in an administration role? Do you have a current Australian drivers licence?

    location NSW 2000, Sydney NSW 2000, Australia


  • Governance Coordinator

    We are a professional membership body supporting 120 000+ diverse, talented and financially astute members. We employ over 350 people in 14 locations across Australia, New Zealand, UK and Asia. When you join us, you have an opportunity to develop great skills strong networks and do something different and fresh with your career. The Governance Team is responsible for coordinating the secretariat function of CA ANZ and the management of CA ANZ™s corporate governance framework. The scope of the Governance Team responsibilities include all CA ANZ businesses including its subsidiaries. CA ANZ is undertaking a number of significant governance transformation activities. Accordingly, the Governance Team provides both day to day secretariat management including the efficient operation of the board, its committees and management committees as well as project work to support the ongoing development and improvement of the governance function. The Job providing secretariat support to the CA ANZ Governance Team to ensure the effective and efficient delivery of CA ANZ™s Governance Framework. responsible for the preparation and organisation of all meetings of the CA ANZ Board, Council, their sub-committees, the CA ANZ Annual General Meeting and meetings between the President and the Board Chair with key stakeholders assisting with director induction programs where required. Provide extensive travel and diary management, as well as the oversight of the President and Vice-Presidents attendance at Member functions. Review and action emails where necessary, ensure the effective planning of events and maintain relevant databases, files, spreadsheets, registers and distribution lists. Build and maintain strong relationships with key governance stakeholders including Directors, CA ANZ Council members, sub-committee members, CA ANZ Executive Team and staff. Assist with ensuring all enquiries and communications are responded to and the appropriate people are responded to in a timely manner. Act as the key liaison with all internal and external stakeholders. Utilise all appropriate communications channels to communicate process changes, policies and procedure requirements. recommend and undertake process improvements to create efficiencies across the Governance Team. Great To have 3+ years™ experience supporting C-Suite executives or governancesecretariat teams working with Boards, sub-committees and Executive management 6+ years administrativecoordination andor EA support Collaborative and consultative processes at a professional level Microsoft Office - advanced Board portal software - advanced High level of communication, interpersonal and relationship management Organised and methodical thinker Expense reconciliation and purchase orderinvoicing packages Expensive IT skills, in particular related to board portal software. Written communication and IT skills Complex diary management Event management expereince Qualification in or undertaking further study in Business or Governance Administration What™s in it for you At Chartered Accountants ANZ, we are committed to building a diverse and inclusive workplace reflecting the members we serve. As a value driven organisation, we collaborate for success, through integrity and being accountable for ourselves in the role we play to grow and improve as a team. Our benefits include Scholarship program, flexible workplace, staff benefits, monthly gatherings and internal Career development. For further details, please refer to the attached Job Description or visit Chartered Accountants ANZ career website httpswww.charteredaccountantsanz.comabout-uswhat-we-dowork-for-us

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Assistant - APS5

    Executive Assistant - APS5 12 month contract + possible extension Federal Government Agency Sydney Location About the company Karlka Recruiting Group has partnered with a Federal Government Agency to engage an APS5 Executive Assistant. This position is located in their busy Sydney, NSW office with an initial 12 month contract with possible extensions. About the Role You will be responsible for providing professional administrative, secretarial and research services to members of the Senior Executive Service. Duties Undertake work that is moderately complex to complex in nature Develop and maintain internal and external relationships Manage of emails, appointments and scheduling Provide professional and policy advice within an area of specialisation Support less experienced employees to achieve goals Apply innovative initiatives and contribute to change Maintain a well-developed understanding of relevant legislation Perform objective and systematic research and analysis Assist in identifying training needs RequirementsSkills Previous experience in an Executive Assistant or similar support role An understanding of, or lived experience with disability Strong stakeholder management skills Strong attention to detail How to Apply Due date COB Monday 12th August 2019 Click APPLY NOW or contact Bec on recruitmentkarlkarecruiting.com.au. Please note, due to the large sum of applications received only shortlisted candidates will be contacted for further discussion. KRG is majority Indigenous Owned, Supply Nation Certified and part of ARG Workforce The application form will include these questions Which of the following statements best describes your right to work in Australia? How much notice are you required to give your current employer? Which of the following Microsoft Office products are you experienced with? How many years experience do you have as a personal assistant? How many years experience do you have as an executive assistant?

    location NSW 2000, Sydney NSW 2000, Australia


  • PA to Technology SLT

    PA to Technology SLT What™s the role Naturally proactive and a strong communicator, you will provide day to day support directly to the Technology leadership Team organising schedules, travel arrangements and calendars, whilst maintaining the highest level of confidentiality. Manage financial approval requests and budgets Ensure regular meetings are scheduled for all direct reports and other key business relationships Administrative tasks, organise schedule and travel bookings Responsible for driving communication and branding for the Managing Director Develop and maintain an ongoing communications plan Who are you Ideally a Diploma of Business Administration andor a Diploma of Communications Demonstrated background in support at a senior level Experience in media andor technology a distinct advantage Highly organised and efficient A confident communicator Strong working knowledge of MS Office Suite, Google Suite and Concur What™s in it for you? Lucrative salary Collaborative environment Opportunity to innovate, challenge the norm and pioneer the way forward Variety of work where no two days are the same Exposure to global operations and networks Make a difference as part of Australia™s most influential media organisation Who are we We form part of the nation™s most influential media organisation, News Corp Australia. We reach an unduplicated audience of 16 million Australians every month. We lead the way with number-one websites news.com.au, realestate.com.au and kidspot.com.au. We have the largest online audience in the country, with a bigger digital footprint than Facebook. Where do I sign Apply now or for more information on careers at News Corp Australia visit www.newscorpaustralia.comcareers

    location NSW 2000, Sydney NSW 2000, Australia


  • Practice Manager/ Personal Assistant

    Full-Time Practice Manager Personal Assistant. This role is for someone who prides themselves on being the best at what they do. This role reports to Professor Bill Walter, a leading Sydney Orthopaedic Surgeon and Chair of Orthopaedic Surgery, Royal North Shore Hospital and The University of Sydney. The role is based in St Leonards within the RNSH campus. This job is suited to a highly capable secretary, with excellent communication skills and plenty of common sense. The role requires a confident communicator who can anticipate the needs of others and get things done efficiently. We are looking for a senior, experienced professional. Key skills and attributes we are looking for · Competent and very organised · Dictaphone typing experience · Typing speed (60+wpm) and accurate · Ability to talk to patients with respect compassion · Friendly positive nature, not easily flustered · A working knowledge of Shexie software (preferable). · Ability to work autonomously and as part of a team · Meticulous attention to detail Secretarial Responsibilities In this role, you will be dealing with patients over the phone in-person and assisting with all aspects of the patient experience. This role involves · Answering calls, scheduling pre-op and post-op appointments. · Providing important and relevant information to patients about their surgery (working closely with Prof Walters nurse consultant). · Preparing surgery quotations invoicesreceipts handling surgical billings, banking fee reconciliations, MedicareDVA claiming. · Typing all Prof Walters clinic dictations, operation reports, general correspondence and miscellaneous typing (e.g. medico-legal reports). · Ensuring patient questionnaires and consents are completed. Liaising with and making arrangements with hospital staff. · Orthopaedic experience is well regarded, but not essential. Practice Management PA responsibilities You™ll be able to calmly and confidently deal with a complex diary, which requires you to anticipate and manage competing priorities and keep everyone informed “ all without becoming flustered. You will be able to deal with senior professionals on his behalf at The University of Sydney, Executive Management and staff at Sydneys Royal North Shore Hospital, other medical professionals, professional associations, operating theatres, orthopaedic companies, research and orthopaedic departments, fellows, medical PhD students. You will be expected to coordinate travel (flights, visas, speaking schedules, conference accommodation) for Professor Walter. This role reports to Professor Walter and Orthopaedic Nurse Consultant. Salary is negotiable and top dollar paid for standout candidate. The application form will include these questions How many years experience do you have as a personal assistant? Do you have secretarial experience? Whats your average typing speed?

    location NSW 2000, Sydney NSW 2000, Australia


  • PA and Marketing Coordinator

    PA and Marketing Coordinator AMP Capital is a specialist investment manager with offices in Australia, New Zealand, Japan, China, Hong Kong, India, London, Chicago, New York, California, Ireland and the Middle East. We are a leading global real estate and infrastructure manager and the combination of our scale, breadth and capability provides access to superior investment opportunities for our clients. Our asset class specialists, investment strategists and economists work together with the aim of delivering strong investment outcomes for clients. That is why our clients trust us to invest over AS189.3 billion AUM (as at 30 June 2018) on their behalf, across a range of single sector and diversified funds. The role The purpose of this role is to provide high quality administrative support to the Global Head of Marketing, Comms, Digital and Direct and the leadership team to ensure smooth running of the team. Main focus areas Provide administrative support to the Global Head of Marketing Comms, Digital and Direct “ Including diary management, email management, document development and workflow management Point of contact for AMP Capital merchandise - ordering new products, maintaining stock and working with external merchandise suppliers to ensure high quality, cost effective products for clients and events Organise professional photo-shoots for AMP Capital when required Provide support to the Event Managers on client events when required Provide support to the leadership team, including organising team events, meetings, offsites, arranging travel and expenses. The person Minimum 5 years administrative andor secretarial experience at senior executive level Computer literate and e-savvy - strong skills in Word, PowerPoint, Excel, Outlook, Internet, Intranet and other IT applications Self-starter who has a proactive approach and a proven ability to use initiative, prioritise and exercise discretion Excellent planning, organisation and administration skills with a high level of attention to detail Ability to work autonomously and remain professional at all times Exceptional corporate presentation and excellent people management skills Ability to liaise at an executive level and to work under pressure Ability to deal with sensitive and confidential issues at a senior management level Ability to be forward thinking and work with changing priorities

    location NSW 2000, Sydney NSW 2000, Australia


  • Senior Corporate Secretary

    JOIN OUR TEAM Senior Corporate Secretary A collaborative work environment and supportive team Permanent role + Competitive salary package from 150,642 to 177,275 (HEW 10 Band 1), inclusive of 17 employers superannuation. The Role The General Counsel™s Office is looking for a strategic and highly influential Senior Corporate Secretary to provide overall management of University Council business, including the provision of high-level advice on governance matters and professional secretariat services to the Council, its various committees and boards of the University™s controlled entities, to ensure compliance with statutory and regulatory requirements. With support from the Corporate Secretary, you will deliver exceptional secretariat, advisory and governance services engage with internal customers and stakeholders act as main point of contact and facilitate communications and ensure compliance and maintenance of business records. About You The successful candidate will ideally have qualification in Corporate Governance andor Law with experience working in a similar role within the higher education sector or with Boards and senior executives of a large organisation. Your key strengths are in planning and organisation process, procedural, and governance knowledge and strong interpersonal and communication skills with the ability to engage and influence clients and stakeholders at all levels. You also possess people management skills and experience in providing direction to team member(s). Collaborative and results-driven, you have played a pivotal role in guiding and supporting the business, shaping the secretariat function and driving compliance. About Us The General Counsel™s Office is responsible for the provision of legal services to the University, including providing legal advice to the Council, the Chancellor, the Vice-Chancellor, senior executives and other officers of the University and co-ordinating any external legal services provided to the University. Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Since our foundation 55 years ago, we have aspired to be a different type of university. Over the years, we have grown to become the centre of a vibrant local and global community. Connect with us today. To Apply To be considered for this position, please apply online by submitting your CV and a separate cover letter that addresses the following skills and experiences Proven experience working as a Senior Corporate Secretary in the higher education sector or with Boards and senior executives of a large organisation. Demonstrated experience working collaboratively at a senior level and efficiently in a complex, results-driven environment. Demonstrated ability to work independently and provide guidance to team member(s). Developing and managing strong, open relationships with stakeholders and clients, with demonstrated ability to deal with ambiguity, and proactively confront difficult issues. Excellent verbal and written communication skills with the ability to communicate professionally and effectively at all levels. Proactive, efficient and highly organised in managing conflicting priorities to meet deadlines. For further information regarding this role, please view the position description below Position Description Senior Corporate SecretaryPD Role Specific Enquiries Carol Kirby, General Counsel via carol.kirbymq.edu.au Applications Close Thursday, 22 August 2019 at 1155pm (AEST) Location Macquarie University, North Ryde NSW 2109 This position requires a criminal record check and Working with Children Check clearance. Macquarie University is committed to Equity, Diversity and Inclusion. We value individual difference and recognise the strength of a vibrant, diverse and inclusive workforce where the backgrounds, perspectives and experiences of our staff are a driving force for collaboration, innovation and impact. We work to ensure genuine equality of opportunity for people regardless of their gender, age, cultural background, sexual orientation, gender identity, disability andor family status, and we encourage you to apply for a position at Macquarie University.

    location NSW 2000, Sydney NSW 2000, Australia


  • Corporate Secretary

    JOIN OUR TEAM Corporate Secretary A collaborative work environment and supportive team Permanent role + Competitive salary package from 140,690 to 148,591 (HEW Level 9), inclusive of 17 employers superannuation. The Role The General Counsel™s Office is looking for an experienced Corporate Secretary to support University Council business, including the provision of high-level advice on governance matters and professional secretariat services to the Council, its various committees and boards of its controlled entities, to ensure compliance with statutory and regulatory requirements. With supervision from the Senior Corporate Secretary, you will deliver exceptional secretariat, advisory and governance services engage with internal customers and stakeholders coordinate regulatory reporting and registration, and ensure compliance and maintenance of business records. About You The successful candidate will ideally have qualification in Corporate Governance andor Law, with experience working in a similar role within the higher education sector or with Boards and senior executives of a large organisation. Your key strengths are in planning and organisation process, procedural, and governance knowledge and strong interpersonal and communication skills with the ability to engage and influence clients and stakeholders at all levels. About Us The General Counsel™s Office is responsible for the provision of legal services to the University, including providing legal advice to the Council, the Chancellor, the Vice-Chancellor, senior executives and other officers of the University and co-ordinating any external legal services provided to the University. Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Since our foundation 55 years ago, we have aspired to be a different type of university. Over the years, we have grown to become the centre of a vibrant local and global community. Connect with us today. To Apply To be considered for this position, please apply online by submitting your CV and a separate cover letter that addresses the following skills and experiences Prior experience working as a Corporate Secretary in the higher education sector or with Boards and senior executives of a large organisation. Working collaboratively and efficiently in a results-driven environment. Ability to work independently and as part of a team. Developing and managing relationships with stakeholders and clients, with the ability to deal with ambiguity and proactively confront difficult issues. Excellent verbal and written communication skills with the ability to communicate professionally and effectively at all levels. Proactive, efficient and highly organised in managing conflicting priorities to meet deadlines. For further information regarding this role please view the position description below Position Description Corporate SecretaryPD Role Specific Enquiries Carol Kirby, General Counsel via carol.kirbymq.edu.au Applications Close Thursday, 22 August 2019 at 1155pm (AEST) Location Macquarie University, North Ryde NSW 2109 This position requires a criminal record check and Working with Children Check clearance. Macquarie University is committed to Equity, Diversity and Inclusion. We value individual difference and recognise the strength of a vibrant, diverse and inclusive workforce where the backgrounds, perspectives and experiences of our staff are a driving force for collaboration, innovation and impact. We work to ensure genuine equality of opportunity for people regardless of their gender, age, cultural background, sexual orientation, gender identity, disability andor family status, and we encourage you to apply for a position at Macquarie University.

    location NSW 2000, Sydney NSW 2000, Australia


  • PA to the GM

    PA to the GM The Radisson Blu Plaza Hotel Sydney, a 364 room, five star classic hotel located in the financial and dining hub of the northern CBD is currently seeking a motivated and enthusiastic personal assistant to support our Regional General Manager. This is a rarely available opportunity that offers variety and challenge to an extremely organised and detailed-focussed individual. Good benefits with your own private office, not open plan. A genuine and warm team will welcome you to assist them with the following Executive diary management using Outlook Complex international and domestic travel co-ordination Monthly reporting to corporate office Office administration, record keeping and minutes Handling employee enquiries and occasional internal employee meetings occasions Occasional Human Resources administration support Coordination of various hotel activities and meetings Coordination of corporate luncheons events Expense management tracking hotel expenditure capex We are seeking a true hospitality professional who has preferably worked in a hotel environment with a strong background in administration. Exceptional organisational, verbal and written communication skills are essential, as is the ability to multi-task. The successful applicant will need to be confident and competent in dealing with all organisational stakeholders, both face to face and via written correspondence. Advanced knowledge of all Microsoft software will be advantageous and rapport-building skills will help you with both internal and external clients. This is busy role but will be rewarded by working with a supportive, energetic and fun team who are committed and passionate about this industry. You will develop a close working relationship with all hotel departments and staff to ensure that all communication lines are open and hotel operations are briefed on all executive office requirements. The ideal candidate will be outgoing, reliable, conscientious, have corporate grooming and a keen eye for detail as well as the ability to see how individual tasks affect the bigger picture. We offer a 1.5 day Orientation, ongoing performance feedback, individual development plans as well as an employee cafeteria and complimentary dry cleaning for business attire. We offer discount employee room rates globally for yourself as well as friends and family. We also have a discount travel club, Social Club and an active schedule of responsible business activities. Radisson Hotel Group (RHG) encompasses the Radisson Collection, Radisson Blu Radisson Hotels Resorts, Radisson Red, Park Plaza Hotels Resorts, Country Inns Suites and Park Inn brands across the world. We are one of the worlds leading hotel companies, with more than 1,400 hotels and 95,000 employees globally. Yes I Can Is behind everything we do, and Every Moment Matters.

    location NSW 2000, Sydney NSW 2000, Australia


  • Customer Service

    We are a busy inner city roofing company seeking a positive, patient, attentive, experienced person who thrives on a busy and sometimes challenging environment. Most of our clients are business to business and have been with us for a long time. Customer servicecustomer relationship management and the desire to provide our clients with the best possible service must be your main focus This position is, 830am - 430pm, Mon-Fri and we are based in St Peters. The nearest public transporttrain stations are St Peters and Mascot, approx 1km walk. Duties include - Answer telephone enquiries requests from new existing clients - Recording information on our cloud based job service App - Maintain company emails, responding to clients in a timely manner - Creating job sheets requests for quotes from emails, telephone enquiries - Invoicing and mail out - Filing documents and general administration duties - Creating works contracts Criteria - proven experience in a similar role Perfect written and spoken English Very good to excellent computer skills Ability to focus on the task at hand and excellent follow through Able to work as part of a close knit team under the supervision of your Team Manager as well as using your own skills and initiative to provide the best service. Swift follow up of tasks and an excellent eye for detail Please contact in strictest confidence Louisa Stocovaz 02 8332 2886 louisaagcroof.com.au The application form will include these questions Which of the following statements best describes your right to work in Australia? How much notice are you required to give your current employer? Do you have secretarial experience? How would you rate your English language skills? Have you completed a qualification in business administration?

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Assistant. Permanent Full Time - Rockdale

    Executive Assistant. Permanent Full Time - Rockdale About the Organisation Life Without Barriers is a leading social purpose, not for profit organisation of 7,000 employees working in more than 440 communities across Australia. We support children, young people and families, people with disability, older people and people with mental illness. We work with people who are homeless and refugees and asylum seekers. We want to employ people who reflect the diversity of our clients to ensure we can support each clients individual needs and wants. We encourage people of Aboriginal and Torres Strait Islander background and people with disability to apply. About the Role This is a pivotal role supporting the Director Child, Youth Family NSWACT and the reporting team of managers. Your excellent organisation, planning and administrative support skills will be critical to your success. Key Responsibilities Manage calendars and plan travel and accommodation in a proactive way that optimises the Director™s time Coordinate team and individual meetings, including booking venues and equipment, arranging catering and taking minutes as required Provide efficient administrative support to the management team including preparation, collection and distribution of information and documentation for meetings, workshops and reporting requirements Prepare high quality reports, documents, letters and submissions Review the incoming correspondence, prepare and send outgoing correspondence Coordinate and prepare state reports, diary management, state meetings and state events Manage and reconcile monthly expenses incurred by the Director Undertake ad-hoc projects to support the team as required Skills Experience Experience in providing senior level executive and team support and assistance in a large, complex, geographically dispersed organisation Ability to manage sensitive information and maintain a high degree of confidentiality and discretion in dealing with commercial, private or personal information Able to evidence ability to identify priorities and work under pressure to meet timelines and desired outcomes Proven problem solving capabilities and ability to proactively identify issues and develop contingencies Ability to work collaboratively with a range of stakeholders including peers, employees, external organisations, funding bodies and government agencies Excellent verbal communication skills and presentation ability Advanced skills in the use of the Microsoft Office suite of programs and other relevant software packages Successful candidates will be required to clear probity checks including National Criminal History Record Check and Working with Children Check. Benefits Excellent tax benefits through Maxxia Monthly rostered days off Join one of Australia™s largest not for profit organisations How to Apply Please include your resume and covering letter in one document, click on the Apply button below and follow the screen prompts. For all enquiries, contact Mikaella Latimore at recruitmentlwb.org.au Applications close at midnight 15 August 2019. Life Without Barriers supports the Royal Commission into violence, abuse, neglect and exploitation of people with disability. We believe people with disability need to be heard and for these experiences to influence how support services like ours are delivered. View our statement here (httpsbit.ly2GzZGWA) www.lwb.org.au

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Manager, SEO

    Looking for a change? How about changing the future of Australia? nbn is committed to an inclusive, flexible and supportive workplace nbn so we welcome you to discuss what flexible working looks like for you in this role A bit about your role As the Executive Manager you will lead a high performing team of experienced procurement and category managers responsible for supporting the Systems Engineering Operations (SEO) business unit. You will be responsible for executing sustainable procurement value by setting direction, managing strategic procurement planning, supplier risk management, key improvement initiatives, commercial negotiations, contract management, and managing suppliers to deliver sustained value and material financial benefits which contribute to the nbn financial targets through to their customers. Your areas of responsibility will include the following Understanding SEO business requirements and establishing procurement as a trusted business partner whilst ensuring the business unit is supported with solid category strategies that can deliver significant value Supporting decision making that enables the long term viability and sustainability of nbn Actively taking accountability for more Procurement SEO categories as nbn transitions to run business and integrating these categories into the team Spanning, managing and delivering the breadth of the entire procurement processes with a focus on post execution contract management whilst embedding the processes both within and outside their team to achieve best practice process maturity Providing a clear vision your stakeholders and their teams whilst constantly driving a continuous improvement culture Encouraging a strong stakeholder engagement focus in the team with regular participation in business lead and strategy meetings Working closely with Director Strategic Procurement to align to nbn2022 strategic initiatives and deliverables Own and manage risk, audit and compliance across the breadth of the SEO procurement process for both your customers and your suppliers to ensure nbn remains complaint to its SAU obligations. A bit about you You will have a solid foundation in IT procurement where you have led high performing customer focused teams, partnered with senior stakeholders and effectively managed suppliers. Critical to your success in this role is your ability to independently manage, influence and persuade both internal and external stakeholders through a skilful mix of communication, diplomacy and advocacy. Although telecommunications experience and a relevant tertiary qualification is preferred we are keen to speak to candidates with extensive Procurement experience from other industry sectors keen to join nbn . Life at nbn At nbn our people have a clear and shared purpose - to empower Australians to redefine the way they live, work and play into the future. As one of the largest infrastructure projects ever undertaken in Australian history, you™ll be part of a groundbreaking team helping to build a brighter future for the country. In your personal career, you™ll benefit from technicall training for professional development, leadership programs and access to the latest technology, as well as being led by a diverse executive team. nbn is committed to an inclusive, flexible and supportive workplace. We strive to ensure that any barriers that may exist are removed to allow everyone equal opportunity to thrive and succeed, regardless of factors such as gender, those who identify as First Peoples, LGBTI+ status, cultural background or disability. We actively focus on encouraging diversity and ensuring that all our people have fair opportunity to reach their career aspirations and potential. Continue the conversation If you think this role might be for you, we want to hear from you. Please apply by following the links and sending in your resume only. We do not require a cover letter or any selection criteria to be addressed. At nbn our people and our planet matter. We have an unwavering commitment to the wellbeing and safety of our employees so that everyone goes home safely each day and can perform at their peak to deliver the nbn „ network. nbn also aims to build a network that minimises energy use and can be operated with minimal impact on the environment . Worker Type Permanent Time Type Full time

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Assistant

    Executive Assistant - Sydney Office - Max term contract A little about us As one of Australias leading property portals, weve made a name for ourselves helping people find a place to call home. And now, we want to help you find your place too a place to do your best work, a place to celebrate your career milestones with cake and coffee and a team that cares. We are bursting with incredible talent who are just as passionate about their craft as you are, making this more than just a workplace. We are looking for an Executive Assistant to join the team on a 6 month maternity leave contract. A lot about you You will be someone who knows the importance of dotting every i and crossing every t, you will be someone who naturally knows when to be discreet and has a natural knack for administration (organised may actually be your middle name). Supporting our Chief Commercial Officer, Chief Data Officer and Group Director, Strategy and Delivery, you will be a master at stakeholder management and have a knack for building strong relationships. Youll have excellent attention to detale (see what we did there) and will be flexible in your approach (aka not afraid of change) but understand that process and structure really does make the world go round. A day in the life of an EA Manage and maintain diaries including making appointments, and making changes to appointments Provide timely and effective diary management by prioritising and organising meetings with internal and external stakeholders Maintain client confidence and protect the professional integrity Coordinate and manage domestic and international travel Prepare agendas, take meeting minutes and track actions Produce reports and presentations Reconcile and manage expenses Organise and coordinate logistics for events Provide general administration and support duties as required Support and coordinate projects as required We would love you to have Previous experience working as an Executive Assistant High-level organisational skills and proven ability to deal with multiple tasks, undertake complex diary management, establish priorities and meet deadlines Excellent communication and stakeholder management skills The ability to operate with a high degree of confidentiality and integrity Fine-tuned initiative and demonstrated problem solving skills An ability to work under pressure and autonomously The nature to politely push back when needed Strong knowledge of Google Docs, Gmail and Microsoft Office Suite (Word, Excel, PowerPoint) Why us? Here at Domain, we are big on big flex work. We encourage a healthy work-life balance, provide flexible hours and offer work from home opportunities. Based in our Sydney HQ you will be sure to connect with like-minded colleagues whether it be via our slack channels, coffee buddies or in one of our various break out spaces. So, what happens next? We will give your application the attention it deserves and you will hear from us either way. If its a good match, one of our recruitment consultants will give you a call (so make sure you keep your phone handy). Interested? Go on then, click apply, we would love to see your application pop up Here at Domain, we™re driven by the belief that open minds open doors. We value the innovation and creativity that diversity of thought brings and are committed to building an inclusive workplace one where every single one of us can feel truly at home.A note to recruitment agencies We have this role covered there is no need to get in touch. We do not accept unsolicited agency resumes and are not responsible for any fees related to unsolicited resumes. Thank you.

    location NSW 2000, Sydney NSW 2000, Australia


  • Personal Assistant

    Our Story Scentre Group is the owner and operator of 41 Westfield shopping centres in Australia and New Zealand. Our purpose is to create extraordinary places, connecting and enriching communities. A career with Scentre Group fosters the chance to be part of a company that is transforming the digital and physical retail space. Work with great people and add value to a tangible product you can see. Your opportunity We have a fantastic opportunity available for an experienced Personal Assistant to join Scentre Group to support two of our General Managers in our Development Strategic Asset Management team. A snapshot of your role Provide administrative support to 2 x General Managers and their teams Diary management liaising with internal and external stakeholders Managing and processing financial records including expense reconciliation and processing of invoices Booking and coordinating travel requirements in line with company policy Contribute to initiatives within the team and company to support on-going enhancement of engagement and organisational effectiveness This role is for a fixed term 12-Month contract to cover parental leave and will be based from our Sydney Support Office, located conveniently above Westfield Sydney What will set you apart from the rest? You will be a passionate, dynamic, self-motivated individual who enjoys working in a high performing culture. Previous experience in a similar role supporting General Manager or equivalent Strong sense of initiative and flexibility to be able to multi-task and manage conflicting priorities with ease Strong organisational skills Superb attention to detail Adaptable and initiative driven Intermediate Microsoft Office suite including Office 365 What sets us apart from the rest? Diverse career paths across our vertically integrated business Ability to innovate in a company that not only encourages it but will facilitate it Competitive benefits including 18 weeks parental leave, volunteer days to work with our charity partners, health and well-being discounts and ability to purchase extra annual leave We encourage and support our employees to find balance in their work lives and what is important to them outside of work by embracing a flexible approach to how they work. If youre able to perform the requirements of the role and need some form of flexibility to do so, were open to your application and ideas on how we could make it work. If this sounds like you, apply today to make extraordinary happen Should you have any questions, or want to discuss the role further, please reach out to Michelle Lang, Talent Acquisition Business Partner on (02) 9358 7422.

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Assistant to the Director, Parish 2020

    Executive Assistant to the Director, Parish 2020 About the business Parish 2020 is a pastoral projected with the goal of examining the situation and mission of the Archdiocese, its challenges and opportunities, the spiritual gifts of its people, and the structures that can best support new approaches to evangelisation and the growth of our parishes and communities into the future. About the Role This role is a permanent full time position and is based in the Polding Centre, located in the Sydney CBD. The primary purpose of the Executive Assistant is to provide administrative support to the Director of Parish 2020 supporting the Director™s engagement with stakeholders in parish renewal and revitalisation, including clergy, parishes and agencies, as well as Team Leaders and staff of the Evangelisation Project as required in the organisation and administrative coordination of related works. The Executive Assistant is to work effectively and collaboratively alongside the Director, staff of the Evangelisation Project and other offices and agency staff in serving the mission of evangelisation under the authority of the Archbishop. Responsibilities The Executive Assistant is accountable to the Director for the following Provide support to the Director through the provision of diary management, telephone screening and travel management Share a clear understanding of the priorities of the Director and manage information, enquiries, communications and tasks accordingly Provide advice to the Director on matters requiring personal attention, taking into account priorities and deadlines, and preparation of relevant documentation as required Monitor projects and initiatives allocated to team leaders and other office staff by the Director, tracking progress, key dates and related administrative requirements, alerting the Director to any issues that require his input Prepare meeting agendas, record and distribute minutes in a timely manner, coordinate meeting times, meeting room bookings, hospitality, and related equipment and technology Direct matters to appropriate persons, teams, offices and agencies of the Archdiocese in the absence of the Director ·Assess and manage issues, grievances and risks related to projects and team members according to existing policies and procedures Liaise with team leaders on issues of leave, time sheets and time-in-lieu, developing protocols for compliance and processes of oversight if not already in place Research and analyse information that may be necessary to support projects, including statistics, and collaborate with parishes and partner organisations in the gathering of data and information relevant to pastoral planning Collaborate with the Director and team leaders to establish systems that support effective internal communication and external communications with partners in mission Liaise with the Communications to ensure unity and timeliness of information sharing and promotional activity Participate in regular team meetings and planning meetings Assist in the coordination, planning and implementation of staff development days Coordinate the organisation, distribution and collation of faith-related parish data, including Parish Mass Counts, the Annual Statistical Report, surveys related to the National Centre for Pastoral Research and National Church Life Survey Research Prepare reports, graphs and summaries related to this data for use by the Archbishop, Director, and teams of the Evangelisation Project Ensure responses to requests from parishes for support in any matters which come within the function and skill set of the Parish 2020 and Evangelisation Projects are responded to with promptness, courtesy and diligence The ideal candidate should satisfy the following selection criteria Relevant tertiary qualifications in office administration or equivalent experience Experience in supporting a senior executive as an executive or personal assistant Experience working with minimal supervision while remaining a team player Well-developed relational and rapport-building skills A copy of the job description is available by emailing Recruitmentsydneycatholic.org Applicants should submit a covering letter outlining their suitability for the role by addressing each of the required skills and attributes of this role (as outlined under the selection criteria above), as well as a resume outlining your qualifications and experience. Applications to be sent in confidence to Employment Services Manager Polding Centre, Level 5 133 Liverpool Street, Sydney, NSW 2000 or to Recruitmentsydneycatholic.org Applications close Tuesday 27 August 2019 The application form will include these questions Which of the following statements best describes your right to work in Australia?

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Assistant

    Executive Assistant Metcash is Australia™s leading wholesale distribution and marketing company with sales of over 14 billion. We believe that it is absolutely vital to Australia that there is a sustainable, independent, family-owned business sector. Independent retailers support their local communities. We help them to be the ˜Best Store in Town™ by providing merchandising, operational and marketing support across our food, liquor and hardware pillars. Our purpose is to Champion Successful Independents What we can offer 12 Month Fixed Term Contract Free onsite parking Vibrant, energetic team environment About the role This is a great opportunity for a seasoned Executive Assistant to join our Australian Liquor Marketers division to provide high level support to the Divisional CFO and General Manager of Merchandise. This is a busy and varied role and will require you to showcase your multitasking ability at its best. You will be joining a vibrant and dynamic environment with a business that is growing year on year in a challenging market. What you™ll do Provide effective and proactive diary management Drafting of internal and external communications Management of CFO and General Manager Merchandise emails Organise internal and external meetings, including agenda creation, preparation of pre-read material to a high level of professionalism and accuracy Co-ordinate travel and accommodation both locally and internationally Process expense claims and invoices Co-ordinate events, including sourcing venues, managing invitees, catering etc. Manage internal and external stakeholders Manage projects as required on an administrative level Processing of expenses (PO™s) and non-trade vendor setup Set-up new Non-Trade vendor accounts General administration including assistance with finalising presentations and Alliance Agreements What you™ll bring Minimum 3 years™ experience working in a similar role, supporting more than one Senior Executive Exposure to working within a fast paced, changing and multi-faceted organisation Ability to liaise and communicate at all levels Ability to work under pressure and within a team environment High attention to detail, advanced problem-solving skills and the ability to drive outcomes Confidentiality, professionalism and flexibility A positive, œcan do attitude with exceptional working standards

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Assistant

    Executive Assistant Executive Assistant - Sydney Office - Max term contract A little about us As one of Australias leading property portals, weve made a name for ourselves helping people find a place to call home. And now, we want to help you find your place too a place to do your best work, a place to celebrate your career milestones with cake and coffee and a team that cares. We are bursting with incredible talent who are just as passionate about their craft as you are, making this more than just a workplace. We are looking for an Executive Assistant to join the team on a 6 month maternity leave contract. A lot about you You will be someone who knows the importance of dotting every i and crossing every t, you will be someone who naturally knows when to be discreet and has a natural knack for administration (organised may actually be your middle name). Supporting our Chief Commercial Officer, Chief Data Officer and Group Director, Strategy and Delivery, you will be a master at stakeholder management and have a knack for building strong relationships. Youll have excellent attention to detale (see what we did there) and will be flexible in your approach (aka not afraid of change) but understand that process and structure really does make the world go round. A day in the life of an EA Manage and maintain diaries including making appointments, and making changes to appointments Provide timely and effective diary management by prioritising and organising meetings with internal and external stakeholders Maintain client confidence and protect the professional integrity Coordinate and manage domestic and international travel Prepare agendas, take meeting minutes and track actions Produce reports and presentations Reconcile and manage expenses Organise and coordinate logistics for events Provide general administration and support duties as required Support and coordinate projects as required We would love you to have Previous experience working as an Executive Assistant High-level organisational skills and proven ability to deal with multiple tasks, undertake complex diary management, establish priorities and meet deadlines Excellent communication and stakeholder management skills The ability to operate with a high degree of confidentiality and integrity Fine-tuned initiative and demonstrated problem solving skills An ability to work under pressure and autonomously The nature to politely push back when needed Strong knowledge of Google Docs, Gmail and Microsoft Office Suite (Word, Excel, PowerPoint) Why us? Here at Domain, we are big on big flex work. We encourage a healthy work-life balance, provide flexible hours and offer work from home opportunities. Based in our Sydney HQ you will be sure to connect with like-minded colleagues whether it be via our slack channels, coffee buddies or in one of our various break out spaces. So, what happens next? We will give your application the attention it deserves and you will hear from us either way. If its a good match, one of our recruitment consultants will give you a call (so make sure you keep your phone handy). Interested? Go on then, click apply, we would love to see your application pop up Here at Domain, we™re driven by the belief that open minds open doors. We value the innovation and creativity that diversity of thought brings and are committed to building an inclusive workplace one where every single one of us can feel truly at home. A note to recruitment agencies We have this role covered there is no need to get in touch. We do not accept unsolicited agency resumes and are not responsible for any fees related to unsolicited resumes. Thank you.

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Team Assistant

    Executive Team Assistant Our client represents the ANZ brand within a prominent global organisation, focused on providing products and services that support commercial and industrial projects. As the Executive Team Assistant, you will ensure the smooth-running of the office, working both on a one on one basis with executives and on a wider scale with internal and external clients. General duties Provide high end support to Managing Director and Executive Team Act as the point of contact between the executives and internal or external stakeholders Schedule meetings, conferences, teleconferences, travel, meeting rooms. Communication and event management Handling correspondence directed to managers Organise travel arrangements and detailed travel itineraries Take minutes and writing up subsequently Produce reports and presentations including Board reports Maintain the current filing and database system, and look for ways to improve current systems Prepare presentations Manage highly confidential information General adminoffice duties as required Key skills and attributes Ability to multitask and prioritise tasks Excellent time management, organisational skills and attention to detail Intermediate to advanced skills on Microsoft Office Suite Excellent communication skills both written and verbal Solid experience in a similar role in a corporate environment Professional discretion Apply online or call Helen Kyriakou or Grant Ly on 1300 833 383 for a confidential discussion. Phone 1300 833 383 The application form will include these questions Which of the following statements best describes your right to work in Australia?

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Assistant

    About Us Gilbert + Tobin is a top tier corporate law firm recognised in Chambers Global and Asia Pacific Legal 500 as an expert in its fields. Our clients come to us for our creative and innovative means of getting results. We are at the forefront of legal innovation, have successful and expanding practices in all our specialist areas, and we enjoy a reputation for providing our clients with the highest quality service and expert legal advice. We have over 500 professionals working in our Sydney, Melbourne and Perth offices. The Roles We are open to receiving applications from experienced EAs who may be interested in exploring opportunities with Gilbert + Tobin. Your responsibilities will include Diary and email management Organising travel, flights and accommodation Billing and the preparation of financial reports Expense management Maintaining client contact information Document management Event management We asked our EAs what else you should know, and they said There is a team focussed culture where you always have support G+T is a social firm. Be prepared for monthly morning teas, EA lunches and drinks, Christmas Parties and EOFY events There is an EA program in place where you are continually learning and developing your skills. About You To be successful in this role you will be able to demonstrate Proven experience gained as a Legal Secretary Strong attention to detail and a focus on quality Strong organisational skills whilst working to strict deadlines Strong communication and interpersonal skills Previous exposure to file and document management systems Intermediate-Advanced Microsoft Office Skills This role would suit somebody who is energetic, self-motivated and looking to advance their legal secretarial career within a top tier corporate law firm. For further information about this role, please contact Scott Baker - Talent Acquisition Manager on (02) 9263 4398. Agencies Gilbert + Tobin endeavours to recruit and fill vacancies directly. However when we do need to engage with agencies, Gilbert + Tobin operates within a preferred suppliers list. Only agencies who have been briefed on a vacancy will be asked to submit CVs.

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Assistant

    Join our Global Transport and Logistics business as an Executive Assistant supporting the Executive Managment Team This is a highly visible role within the group where you will support an EGM with responsibility for over 6000 employees. You will plan activities and coordinate with others with sound attention to detail to ensure effective application of business processes on a day-to-day basis. The role will be based out of our offices in the Banksmeadow Location Key responsibilities include Calendar management, expenses and other executive requirements Presentations and PowerPoint requirements Co-ordinating meetings and taking minutes Confidential business communications On Boarding and inducting new employees Overflow travel bookings and VISA arrangements Technology support Event management (conferences, Christmas parties and LT meetings) Purchase orders and office spending accountability Management of customer entertainment To be considered for this role At least 3 years working in a similar role Experience working within a major corporation Excellent communications skills both written and verbal Intermediate Advanced Microsoft Office Suite is essential (especially PowerPoint) Attention to detail and high level of accuracy Sound analytical and problem solving and interpersonal skills Highly organised with the ability to prioritise and multitask Ability to see the œBig Picture and quickly reach an understanding of customer™s business and their requirements Flexible with the ability to adapt to change

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Assistant

    Executive Assistant Surry Hills, New South Wales Executive Assistant to General Manager SME World-class digital team supporting the largest online news audience in Australia Work with the best in the business Naturally proactive and a strong communicator, you will provide day to day support directly to the GM of SME Real Estate sales, providing strategic support and advice including preparation and coordination of briefing material, managing critical tasks and individual projects. What™s the role? Dual support role Manage financial approval requests and budgets Ensure regular meetings are scheduled for all direct reports and other key business relationships Administrative tasks, organise schedule and travel bookings Develop and maintain an ongoing communications plan Who are you? Ideally a Diploma of Business Administration andor a Diploma of Communications Demonstrated background in executive support at a senior level Experience in media andor technology a distinct advantage Highly organised and efficient A confident communicator Strong working knowledge of MS Office Suite, Google Suite and Concur What™s in it for you? Generous salary Collaborative environment Opportunity to innovate, challenge the norm and pioneer the way forward Variety of work where no two days are the same Exposure to global operations and networks Make a difference as part of Australia™s most influential media organisation Who are we? The nation™s most influential media organisation, News Corp Australia reaches an unduplicated audience of 16 million Australians every month. As well as our famous news and sports brands, we lead the way in fashion, food, health, real estate and parenting. We have the largest online news audience in the country, with a bigger digital footprint than Facebook Where do I sign? Apply now or for more information on careers at News Corp Australia visit www.newscorpaustralia.comcareers

    location NSW 2000, Sydney NSW 2000, Australia


  • Principal's Assistant

    Principals Assistant POSITION DESCRIPTION Position title Principal™s Assistant Reports to Principal or Principal™s Delegate Enterprise Agreement NSW and ACT Catholic Systemic Schools Enterprise Agreement 2017 Classification School Administrative Services Level 6 Position Objective The Principal™s Assistant works collaboratively with other school staff to provide support and assistance to teachers, students and school leadership in the successful delivery of school learning and pastoral outcomes. This position type typically engages in clerical, administrative, communication or technology services within a school. Knowledge, Skills and Experience A School Administrative Services - Level 6 employee — exercises substantial responsibility, independent judgement and initiative with a detailed knowledge of complex office procedures — has and uses advanced skills and knowledge in the operation of complex equipment and procedures — will have completed relevant post-secondary training or have significant and substantial technical and procedural knowledge and skill which may be deemed by the Employer as being comparable with a diploma or certificate IV with relevant work experience, a certificate III with relevant and extensive work experience, or an equivalent combination of relevant experience andor training. For the avoidance of doubt, a General Employee who, at the time of appointment to this level, was not required to have a Certificate IV or Diploma, will not later be required to obtain either qualification. Indicative Duties A School Administrative Services - Level 6 employee™s duties may include but are not limited to — providing executive support to the Principal, senior staff and associated school committees — initiating and handling correspondence, which may include confidential correspondence — coordinating school functions and events — assisting with the induction of new staff including casual Teachers The Person This successful applicant is an achiever who enjoys the consistency which comes with a disciplined approach to efficient routines and management procedures which supports the complex work of the principal leader responsible and accountable for the provision of five educational services within a ˜new normal™ preschool to post school learning community. In particular the successful applicant Supports the Catholic ethos of the College. Supports and enables the Principal Leader to make connections and support people in their work. Finds a deep sense of satisfaction in supporting the principal to quickly identify patterns and offer solutions to challenges that come within an organisation with complex requirements. Possesses high level communication skills whilst respectfully relating well with people. Acts with a strong sense of confidentiality. Strong planning and exceptional organisation skills including the ability to prioritise and meet set deadlines. Ensures tasks are completed through to their very end. Has high levels of stamina and takes immense satisfaction in working productively In a busy environment. Enjoys an ordered world that comes with the benefits of routine and structure. Has the skills to quickly learn new technology systems and software tools to assist the Principal and Senior Leaders to successfully structure, access and use data in a manner to support efficient decision-making. It is desirable, but not essential, for the successful applicant to have recent experience as an executive assistant, personal assistant, project officer or similar role within an agile, flexible and ˜edgy™ workplace environment. Work Health and Safety — A report of incidents and dangerous hazards must be advised to the supervisor on the date of incident, and the immediate danger of any hazard must be removed. — Compliance and cooperation with reasonable instruction, policies and procedures of the School. The Employer reserves the right to vary this position description in response to its changing needs.

    location NSW 2000, Sydney NSW 2000, Australia


  • Personal Assistant

    Personal Assistant Personal Assistant “ Mortgage Finance Full time position CBD location 80k + super About the client The Mortgage Finance Association of Australia (MFAA) is the Not-for-Profit member organisation for professional mortgage and finance brokers, mortgage managers, aggregators, and lenders. They play a key part in advocating and influencing industry decisions with government whilst support their members with professional development, mentoring, events, industry awards, standards and policy. MFAA fosters a positive culture embodied by their values Customer Focus, Listening, Integrity and Trust, Negotiating, Ethics and Values, Drive for Results, Problem Solving and Innovation Management. About the role This is a great opportunity for a highly organised, forward-thinking and self-motivated PA to support the CEO, executive team, board and sub-committees with high-level administrative support including diary and meeting management, event coordination and travel logistics. About the Person This role would suit an experienced EA or PA who enjoys going over and above and being one step ahead You will have exceptional attention to detail (as does the CEO) with the ability to manage up, be logical and communicate with a diverse range of professional stakeholders. You will work independently and proactively with the ability to problem-solve and show initiative. Duties include but are not limited to Coordinate the CEO™s diary for meetings, conferences, and teleconferences Manage all travel itinerary and accommodation for the business Arrange and coordinate meetings and take minutes for the board and sub-committees Assist with the logistics and the coordination of national events registrations, catering, and equipment Drafting and formatting letters, presentations, and documents Organize Board meeting resources and plan to schedule To be successful you will have The ability to communicate well, both spoken and written A high-level initiative and strong organisational skills Excellent attention to detail with the ability to multi-task and meet strict deadlines Strong Microsoft Office skills (Word, Powerpoint, Excel) Excellent administrative and clerical skills such as diary management Ability to demonstrate integrity, professionalism, and accountability at all times This is an excellent opportunity to join an NFP member association who make a real difference to their professional industry. APPLY now Alternatively, call Emma and Louise on 02 9093 4925 for more information. Beaumont People specialises in all areas of NFP recruitment including memberships, fundraising, and corporate partnerships. Please click Apply if you are interested in the role. If you have any queries, please contact Emma Pennington 0290934925 Beaumont People Level 29, 259 George St Sydney, NSW 2000 (02) 9279 2777 Leading recruitment agency specialising in Business Services, Contact Centre Sales, Education, Health Social Care, Charitable Organisations, Associations Memberships and Executive Search www.beaumontpeople.com.au

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Assistant to the CEO

    About the business The Australian Council on Healthcare Standards (ACHS) is an independent, not-for-profit organisation dedicated to improving quality in health care. We are Australias leading healthcare assessment and accreditation provider. About the role This new role will see you working closely with the CEO who joined the company in July 2019 to lead innovative strategies and business growth. She is seeking a confident, professional and reliable Executive Assistant to work in an organisation with a strong national and global presence. Benefits and perks Annual Salary of 85-90K base. Convenient location in Ultimo near Broadway and Central Station. Skills and experience In supporting this CEO, you will be required to manage Diary management and domestic and international travel coordination Email management and prioritisation Managing time with variety of stakeholders on behalf of the CEO Meeting coordination, execution and secretariat Preparation of Board papers, documents, reports and information Coordination of presentations and Ad hoc project management and execution as required You will have previous experience working at C-suite level and be a team player at all levels. You will be professional in your approach and work with the utmost confidentiality. Exemplary time management capabilities and organisational skills are a must, as is commitment to the company that you represent. You will need to be an excellent communicator who takes pride in their relationship building capabilities. You will enjoy liaising with people at all levels of business and keeping your Executive updated and informed. Only applicants with 3+ years previous experience working at a senior level as an Executive Assistant will be considered. The application form will include these questions Which of the following statements best describes your right to work in Australia? How many years experience do you have as an executive assistant?

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Assistant (EA)

    Executive Assistant (EA) Think Childcare is a leading provider of Early Childhood Education Care across Australia. With a large support network, we value each individual team member and believe that everyone plays a critical role in continually improving our practices. We are seeking for an experienced Executive Assistant. You will work in a fast-paced, results oriented environment. This position is ideal for someone who takes ownership of the details and loves to get things done. Key Responsibilities Word and data processing, document preparation and review, record and document management Handling and process email and correspondence as required. Management of complex calendar and scheduling requirements. Liaising with external partners and business guests as appropriate to organise meetings Organizing both team and external events and run the project end-to-end, including planning, budgeting, and following up with customers. Scheduling cost effective airhotelground transportation Create detailed, to-the-minute travel itineraries. Complete and file expense reports Making timely decisions using independent judgment on a regular basis in a proactive manner. Drive team activities, including staff meeting agendas and notes, org-wide meetings, social outings, supply ordering, and other key logistics. Collaborating closely with Managers and their teams Following and updating office workflow procedures to ensure maximum efficiency. Provide andor create reports and presentations through in-depth data gathering and process management special projects as requested, and other administrative tasks as needed. General administrative, secretarial support and adhoc duties whilst maintaining confidentiality at all times. About You You are kind, patient, approachable and flexible”able to deal confidently with varied personality types You are curious and have a passion for learning You are a self-starter, able to work independently with minimal direction You have a bias for action, are resourceful and able to find opportunities, propose solutions, and drive execution You are detail-oriented and passionate about continuous improvement You are able to multitask and juggle multiple projects and deadlines while maintaining a positive, proactive and professional attitude. You are comfortable working with top-level executive management team and handling sensitive and confidential information with the highest degree of integrity and discretion You are able to think fast on your feet and have an innate ability to proactively prepare for and predict issues before they arise Skills and Experience Experience as an Executive Assistant at Director andor Senior leadership level Legal experience (desirable but not essential) Extensive experience of diary management and arranging international travel and conference calls Strong organizational, planning and prioritization skills confident operating independently while hitting key deadlines Strong communication skills with confidence communicating with wide variety of teams stakeholders, across all levels in the organization Strong experience using Microsoft Office packages including Outlook, Excel, Word and PowerPoint Start your journey by applying today with a resume and cover letter outlining your suitability for the position. www.thinkchildcare.com.au The application form will include these questions Which of the following statements best describes your right to work in Australia? Whats your expected annual base salary? Which of the following Microsoft Office products are you experienced with? How many years experience do you have as an executive assistant?

    location NSW 2000, Sydney NSW 2000, Australia


  • EA

    The Company EG Consulting is delighted to bring this fantastic role of Executive Assistant supporting Two Global Directors to the market. This role will see you working for a Silicon Valley ˜start-up™ with a growing Sydney presence. The company offers financial services and personal finance products. As the company goes from strength to strength in both the Australian and global markets these busy directors now need extra support. What You Will Get A fantastic pay of 350 including super per day, paid weekly. This is a temp to perm opportunity, which allows you to figure out if the role is really right for you before committing. The role will initially run for 18-months before moving to permanent. You will get to add a fantastic international brand to your CV and get to support two down to earth and busy Directors in a fun environment. Combined with start-up vibes, industrial warehouse décor, and harbour views this is an offer not to be missed. The Role This role will see you support two Directors who manage customer-centric teams. Their teams are located in Australia and overseas so you will need to have solid experience working in different time zones as you will be scheduling meetings all over the world. Other duties include Extensive diary and email management Travel booking Expenses Drafting correspondence and formatting documents Meeting booking and note-taking If you are interested in this role please send your CV over ASAP as we are interviewing this week. Full Australian working rights are required

    location NSW 2000, Sydney NSW 2000, Australia


  • Personal Assistant - Assurance & Advisory

    Professional Development - receive support and coaching to progress your career Flexible working arrangements - work in a way that suits you best Gym discounts - Fitness First, Atend Barre, HealthPass¦the list goes on Deloitte Assurance Advisory is seeking a Personal Assistant who can assist busy partners in delivering exceptional service to our growing business. What will your typical day look like? Supporting two partners, this is a rare opportunity to work closely with busy executives. This will be a busy, fast-paced environment involving extensive diary management that is subject to change urgently. The role will also involve organising meetings, booking and arranging travel, transport and accommodation, organising client functions and events. You will also be responsible for processing expenses, preparing PowerPoint presentations and responding to client queries and requests. About the team As part of the firms accounting technical consultation group these partners provide financial reporting support to a range of clients in both the public and private sectors. They also contribute to professional development and have developed extensive networks with professional bodies, regulators and assurance experts in other countries and networks. Enough about us, let™s talk about you You are someone with Proven experience in a fast-paced changeable professional environment Well-developed time management skills with the ability to cope under the pressure of deadlines and multitasking Proven administrative and organisational skills - must be MS Office proficient Excellent communication and relationship building skills Why Deloitte? At Deloitte, we create positively differentiated work experiences that enable our people to feel valued and achieve their full potential. We value difference, and embrace people with diverse backgrounds and thinking styles. Knowing that people work best in different ways, we are happy to discuss alternative arrangements if the working pattern you are looking for is not specifically indicated. Next steps Sound like the sort of role for you? Apply now. If you have any questions or wish to have a confidential conversation about this role, contact Emma O™Dwyer from the recruitment team. We™d love to hear from you

    location NSW 2000, Sydney NSW 2000, Australia


  • Personal Assistant/Office Manager

    Personal AssistantOffice Manager Boutique is currently working with an up and coming Private Equity firm to secure their next Personal Assistant Office Manager, based in the Sydney CBD - This is a permanent role with an immediate start for the right person. Support the two founding members plus the team as well as running their professional lives on a day to day basis. You will oversee the smooth operation of the office. Please note there is NO Inbox Management in this role. Your Responsibilities will include but not limit you to the following Providing executive support to a team of 28 based in the Sydney office working across 10 portfolio companies within Australia and New Zealand Extensive diary management for the entire team Organise and coordinate domestic and international travel for the entire team Front of house duties meet and greet guests, answering calls through the switchboard etc. Organising lunches for Board meetings, managing meeting and room bookings Back of house tidy office, clean kitchen and meeting rooms, office administration and facilities management and supplier management. Schedule and manage the Annual Board Meetings 10 Board meetings every month for 10 separate portfolio companies. This involves extensively liaising with the portfolio company EA™s and juggling lots of diaries Daily coding of executives™ expense receipts in preparation for month end credit card reconciliations. This was a manual process using MS Excel Organise all internal staff events team lunches, Christmas dinners, celebrations and external functions. Examples Melbourne Cup offsite celebration for the team. Company strategy session offsite. Company Christmas dinner. Numerous deal-closing dinners and offsite strategy days for our portfolio companies Office management manage all vendor supplier relationships and facility requirements. Ensure stationery and kitchen supplies are well stocked. Manage schedule of routine andor on-call maintenance and support of Communications Room, IT equipment and business machines Onboarding activities for new hires, AFP and credit credits on individuals Setting up acquiring new hardware and software licenses, data collection for payroll and employment contracts for new users You will ideally have at least 4 to 6 years™ Experience as a Personal Assistant Team Assistant with in a professional organisation, banking or boutique Financial Services style of environment “ fast paced and work hard play hard - you will work in a down to earth, incisive collaborative team and have full autonomy to just get on with things Super organised and most of all LOVE client events “ are a MUST Apply today Elizabeth Tregoning 416644824 Level 6, 84 Pitt Street Sydney NSW 2000, Australia boutiqueconsult.com.au

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Assistant - Financial Services - Competitive Salary + Benefits - CBD

    Executive Assistant - Financial Services - Competitive Salary + Benefits - CBD About the Company Boutique™s client is a leading global investment firm located in dazzling offices in the hub of Sydney CBD with Harbour views. They are seeking an experienced Executive Assistant to join their amazing professional team to help support and reach their business goals. About the Role This role is responsible for providing high quality support to the Executives and extended team Key Responsibilities Comprehensive diary and calendar management Organising of travel arrangements “ extensive international and domestic Liaising with clients Arranging and coordinating meetings “ internally and externally “ within different time zones Management of expenses monthly Screening and management of calls Compliance Forming relationships with key stakeholders (both internal and external) Plan forescalate any foreseeable issues Provide support and general administration tasks Working as a team alongside other Executive Assistants Additional duties as required About You Minimum of 5 years™ experience in an EA role, preferably in Financial Services Experience supporting multiple Senior Executives Strong attention to detail Advanced skills for Microsoft Office Confident, high level interpersonal and communication skills Strong organisation skills, including effective time management Ability to work with internal and external stakeholder of various levels How to Apply Dont miss out on this Senior opportunity. Click on to APPLY button or contact Chloe on (02) 8098 0985 For the most up to date roles and recruitment information please add us on Facebook httpswww.facebook.comboutiqueconsult or follow us on LinkedIn httpswww.linkedin.comcompanyboutique-the-consultancy Chloe 02 8098 0985 Level 6, 84 Pitt Street Sydney NSW 2000, Australia boutiqueconsult.com.au

    location NSW 2000, Sydney NSW 2000, Australia


  • PA to Executive Team Member

    PA to Executive Team Member The Company Established financial services company with offices in the Sutherland Shire, QLD VIC. Responsibilities Support Executive Manager Diary management Travel arrangements Appointment setting Client enquiries Presentations Day to day support for Management Skills Requirements Advanced MS Office HandiSoft - Highly regarded Attention to detail Ability to work under pressure Excellent verbal written communication skills 3-5 years experience in a similar role The ideal candidate may also have HR Marketing Accounts experience to support the team. Hours 8.45 am - 5.15 pm Monday to Friday Salary 60K + Super Your Business is our Business southsidestaffing.com.au

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Assistant / Office Manager

    Executive Assistant Office Manager A Great Place to Work When you join Capricorn, you join a community of people who enjoy coming to work and a company that genuinely invests in their team members. Our culture is one of our most valued assets, so when we recruit, we look for people that not only share our values but are also excited to celebrate our successes. We believe it is this dedication of creating a great place to work that has resulted in Capricorn being a finalist in the 2019 AIM Pinnacle Awards for Human Resource Management Excellence. We understand the importance of investing in our team members, that™s why we also have a significant benefits program. This includes development and training, salary continuance insurance, wellness and fitness activities, flexibility with leave, a comprehensive reward and recognition program, and plenty of social events to keep our people connected. The Role What We Are Looking For This critical role is responsible for supporting the CEO and key managers of the Capricorn Risk Division with all executive administration and office management requirements. Key responsibilities include screening calls, making travel and meeting arrangements, managing diaries, preparing reports and financial data, owning and managing the administration requirements and overseeing the smooth running of the Sydney office. The successful candidate will have a minimum of five years™ experience in a similar Executive Assistant type role be organised, proactive and methodical in their approach and have a proven track record of successfully managing upwards. Who Are We? Capricorn is a member-based organisation which proudly supports over 20,000 businesses in the automotive industry across Australia and New Zealand. We provide products and services that make it ˜just easier™ for our members to grow and be sustainable. This includes trade credit, risk protection, equipment finance, trade events, travel services, fuel cards and 247 online access to knowledge-based products and services. The Next Steps If you think this role is for you and you believe your values align with Capricorn™s, then please apply now. Applications will be reviewed as they arrive, so it™s better to apply sooner rather than later. For further information and detail on Capricorn, please visit our website at httpscareers.capricorn.coophome.

    location NSW 2000, Sydney NSW 2000, Australia


  • Office Manager

    About the business National Projects Maintenance (NPM) is one of Australias fastest growing businesses in providing maintenance and project services. NPM offers end-to-end services to the commercial and industrial property industry, servicing private and public property portfolios, blue chip office and industrial tenants as well as local and state government property portfolios. About the role The purpose of the role of Office and Human Resources Coordinator. It is to provide superior administration support to the Human Resources Manager and General Manager and assist with the general management of the office. This role is a varied role and you will be responsible for the following · Managing the employee on-boarding and off-boarding processes including contract generation, new starter payroll admin processing, Day 1 induction, exit administration and departure interviews · Providing administration support to the Executive Team · Ensuring all staff records and files are current and accurate · Helping address and resolve staff queries and requests in a timely manner · Manage Online WHS Training Records · Support with recruitment efforts · Working alongside other teams such as operations, finance and IT to proactively ensure admin processes are seamless throughout the business · Responsible for arranging company events · A resourceful, cheerful, can-do personality · Supporting our out- sourced IT technician in resolving any IT issues from within the office · Ensuring office equipment is well stocked and working · Management of motor vehicle fleet · Assisting with the development and execution of initiatives, frameworks and systems designed to enhance the performance, engagement and capabilities of NPM employees. Benefits and perks · Recognised and rewarded for your hard work · Competitive salary package · Autonomous role with strong support networks · Career development · Good workplace culture Skills and experience Previous experience as an Administration Assistant Qualifications in Business Intermediate “ Advanced skills in Microsoft Office Suite Exceptional written and verbal communication skills Outstanding interpersonal skills Ability to deal with a variety of stakeholders both internal and external Willingness to assist and support others as required and work well within a team The application form will include these questions Which of the following statements best describes your right to work in Australia? Which of the following Microsoft Office products are you experienced with? Whats your expected annual base salary? How much notice are you required to give your current employer? How many years experience do you have as a personal assistant?

    location NSW 2000, Sydney NSW 2000, Australia


  • Team Assistant | Property | 6 month contract | $75k+

    Team Assistant Property 6 month contract 75k+ Award winning listed business based in stunning CBD offices Highly inclusive workplace culture that promotes flexibility Autonomous role supporting 3 senior leaders and their teams the opportunity Our client, one of the most well known businesses in their field, are looking for a Team Assistant to support 3 senior leaders and their national teams. This business is known for their progressive nature and a workplace culture that is second to none. Not only will you be a part of an amazing team, you will be blessed with state of the art office space, flexible working and a CBD location close to public transport. Opportunities like this dont come around regularly, so if you are an immediately available personalteam assistant, open to taking on a role like this we, read on the responsibility Providing high level administrative support to the 3 leaders and their teams, your duties will include but are not limited to Diary and travel management Inbox management including responding to correspondence Extensive meeting coordination including organisation of meeting rooms, catering and IT Set up Processing expenses and invoices Coordination of weekly and fortnightly team meetings Contracts administration and processing of documentation Onboarding and set up of new staffteam members the expertise In order to be considered for this amazing opportunity you will ideally have 3 or more years in a TeamPersonal Assistant style position. You will enjoy working in a big business, taking initiative and working autonomously. You should have no trouble communicating with all levels of internal and external stakeholders. Whilst industry experience is not essential, previous exposure to working in propertyconstruction will be highly regarded as well as exposure to systems like Concur, Basware or Salesforce. Our client has a great workplace culture, so you will be a person who fits seamlessly into teams and enjoy working collaboratively with others. This role is for an immediate start and take you well into 2020, with long term permanency an option for the right person. the next step To be considered for this role, please submit your resume as soon as possible. Grace Lamey is available 0499 910 241 for any questions. chat with us Assistant Sydney is a specialist recruitment firm focused solely on Office Support talent searches, salary benchmarking and career planning. Our goal is to help clients and candidates navigate an increasingly competitive and challenging employment market. assistant sydney Level 32, 200 George Street, Sydney 2000 02 8277 4124 assistantsydney.com.au

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Assistant / Sales Support

    The Opportunity With the organisation focusing heavily on internal mentoring from the CEO directly and training to ensure you become a proffesional within the industry, you can be assured that you can build a successful career alongside the businesses success. Join a successful organisation who help companies by developing tailored talent assessment software through science and technology to maximise their recruitment process efficiencies, business performing metricas and market differentiation. The Role Collate and work alongside the CEO to ensure tasks are efficiently completed Collaborate with the sales team to ensure an effective process General administration dutiesorganising board room meetings Being a direct contact and shadowing the CEO both internally and on external meetings The Benefits One on One Mentor-ship program with the CEO Gain insight on how to create and operate businesses Strong career progression Competitive base salary Business related international travel How to succeed Strong time management skills and ability to meet deadline Have a go getter attitude High attention to detail Have a desire to grow and develop within the organisation If this opportunity sounds of interest and resonates with your skill set, please click apply and submit a resume. After applying if you wish to have a confidential chat please call Jackson on 0477 001 529

    location NSW 2000, Sydney NSW 2000, Australia


  • Personal Assistant

    About Cherry Apparel At Cherry Apparel we design and custom make apparel for sporting clubs and schools. We pride ourselves on providing outstanding customer service and we always aim to exceed our customers expectations. We have a dynamic team that is always looking for ways to differentiate us from our competitors. Our retail store and warehouse is located in Smeaton Grange in South West Sydney. About the Personal Assistant role We are seeking a highly motivated and organised individual to join our team as Personal Assistant to the Owner of the business. The role is extremely diverse and will provide the right candidate the opportunity to work across all departments of the business. Responsibilities Inbox and diary management Working with our graphic designer to produce designs for customers Account management as first point of contact for our premium customers Detailed communication with manufacturers Marketing and social media management Providing quotes to customers in a timely manner Invoice preparation Updating and maintaining the CRM system Ideal Candidate A strong work ethic, and a willingness to go above and beyond to service our clients Minimum 12 months in an admin role Attention to Detail is a must Excellent written and oral communication skills Technologically savvy and a fast learner Highly organised with a good memory Attentive listener Passionate about their work and committed to improving themselves The application form will include these questions Whats your expected annual base salary? How much notice are you required to give your current employer? Do you have experience in an administration role?

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Assistant

    Executive Assistant Office Manager Executive Assistant Inner-city location - close to public transport stops Support a cause - work in a not-for-profit Partner with a senior executive so they can execute their vision This is a chance to be a key support in a not-for-profit sector in a dual Executive AssistantOffice Manager role. Working in a small team, you will be the first point of call internally and support the CEO. Potential candidates will have previous assistant experience, and strong organizational and time management skills. You will be ambitious and possess the initiative to make this role your own. Candidates from commercial and corporate backgrounds welcome The key responsibilities in this role will include Maintain efficient office operations such as ordering stationery, office supplies and managing incoming and outgoing mail End to end meeting support both internal meetings and Board meetings Diary and travel management for the CEO Overseeing the teams administrative tasks to meet deadlines Word processing of correspondence, reports and meeting documents About the candidate The successful candidate must have previous experience as an Executive or Personal Assistant and Advanced skills in the Microsoft Office suite Proven experience managing multiple priorities whilst maintaining high attention to detail Experience in stakeholder management in a corporate environment Motivation to find meaningful work and support a dynamic not-for-profit If this sounds like you and you are ready to add value and make a difference to a great organization, then send your application to me NOW All applications will be reviewed as they are received, and successful applicants will be telephoned. Please send through your resume and cover letter outlining your reason for application, addressed to Rhonda Newman at Beaumont Consulting. Please click Apply if you are interested in the role. If you have any queries, please contact Rhonda Newman Beaumont People Level 29, 259 George St Sydney, NSW 2000 (02) 9279 2777 Leading recruitment agency specialising in Charitable Organisations, Associations Memberships, Business Services, Contact Centre Sales, Education, Health Social Care and Executive Search www.beaumontpeople.com.au The application form will include these questions Which of the following statements best describes your right to work in Australia? Whats your expected annual base salary?

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Assistant

    You will provide day to day support directly to the General Manager for the National Trade Marketing team, organising schedule and travel arrangements, whilst maintaining the highest level of confidentiality. You will use your outstanding communication skills to provide a fantastic experience to all key stakeholders you engage with on a daily basis. What™s the role? Support the General Manager Trade Marketing Manage financial approval requests where applicable Ensure regular meetings are scheduled for all direct reports and other key business relationships Administrative tasks, organise schedule and travel bookings Responsible for the administrative tasks required from the GM and central point of contact for the Management Team to the GM Learn and adopt new bespoke system specific to the business Use your initiative to foresee any clashes of schedule or support required Who are you? Completed HSC or equivalent, tertiary qualification highly regarded Demonstrated background in executive support Experience in media andor marketing a distinct advantage Highly organised and efficient A confident communicator Strong working knowledge of MS Office Suite and Google Suite is essential Working knowledge of Concur is highly advantageous What™s in it for you? Exposure to global operations and networks Opportunity to innovate, challenge the norm and pioneer the way forward Access to our subsidised on-site gym and partner benefits On-site cafeteria and central location Variety of work where no two days are the same Who are we? The nations most influential media organisation, and the largest publisher across print and digital, News Corp Australia reaches an unduplicated audience of 16 million Australians every month. As well as our famous news and sport brands, we lead the way in fashion, food, health, real estate and parenting. Whats next? Apply now or for more information on careers at News Corp Australia visit www.newscorpaustralia.comcareers

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Assistant

    Were seeking a unique individual to join our executive team and provide support with all day to day matters. Swillhouse owns awesome venues - Albertos Lounge, Shady Pines Saloon, The Baxter Inn, Frankie™s Pizza and Restaurant Hubert. Help us build our company, and get stuff done. Were not losers Growing company Flexible working arrangements The Executive Assistant will provide a high level of administrative support to the owner of Swillhouse, with additional support provided to our senior management. Were a free-flowing team, that comes up with a ton of ideas. We need someone to help implement them. The role will be wide-ranging and will include administration, HR, event management, maintenance, WHS and liaising with our key people. The position is predominantly based from the EA™s home and a high level of autonomy will be required. Attributes Effective communication skills “ verbal, written interpersonal Excellent time management and ability to multi-task and prioritise conflicts Lateral thinker and problem solver Self aware, good listener A good sense of the absurd Strong work ethic Level headed Outgoing and friendly nature Ability to work autonomously Passionate about food, wine, music Selection Criteria Minimum five years experience in a similar role Passion for the hospitality industry Ability to maintain confidentiality and high level trust at all times Excellent attention to detail Proficient in Mac platforms, and programs including Office Ability to provide a virtually organised environment for owner Can act as a conduit between staff and management Ability to adapt when interacting with family, staff, clients, suppliers Can prioritise own workload and be flexible when additional tasks and projects come up to ensure deadlines are met Ability to handle projects in addition to day to day EAHRoffice management tasks If youre interested please email your resume and cover letter to bridgetswillhouse.com The application form will include these questions Which of the following statements best describes your right to work in Australia? How many years experience do you have as an executive assistant? How many years experience do you have as a personal assistant? Do you have experience in an administration role? Do you have a current Australian drivers licence?

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Assistant

    High Growth, Global Management Consulting Firm Supporting at DirectorPrincipal Level Global Head Office Based “ Sydney CBD Location Contribute to the Success of a Business Critical Area Permanent, Full-Time Role Partners in Performance (PIP) is a global management consulting firm that works hand-in-hand with our clients to rapidly deliver sustainable results in business performance. Our firm has real scale and a demonstrated track record with reach across Australia and New Zealand, South East Asia, Africa, North and South America, Europe and Middle East. Whilst Sydney is our headquarters we have a truly global footprint. As a Firm, we are about Unleashing Potential in our clients and our people. THE ROLE This business-critical role will suit a proactive, experienced senior EA with the ability to work autonomously as well as in a team. The successful candidate should have a desire to work closely with their DirectorPrincipal(s) to assist in growing the business. You are able to embrace the challenge of establishing relationships and setting up meetings with new clients. You will also ensure the DirectorPrincipal(s) and their respective engagement teams are supported in terms of all the logistics involved with getting to and from client site (managing flight booking, accommodation etc). Key Responsibilities include Assisting the DirectorPrincipal(s) with business development activities Follow up, by phone or email, on introductory emails and determine best approach to secure meetings with new contacts Regular review of existing contacts and follow up to schedule meetings Weekly review of Business Development activities with Director(s) to determine priorities and problem solve issues Company and contact research to Brief Director on companies and contacts in preparation for meetings Assist with Business Development campaigns (under guidance of Director) Maintain Salesforce data integrity “ loading new opportunities onto Salesforce and updating regularly to ensure accuracy of data Monthly Salesforce statistics report sent through to PIP Global Services Proactive diary management “ accounting for travel, location of meetings, meeting follow ups, etc Logistics - travel and accommodation (flights, car hire, etc) Other duties - expense management, timesheets etc THE CANDIDATE REQUIREMENTS The role will appeal to a talented, resilient and dedicated EA who has strong organisation and planning skills with superior communication, interpersonal and relationship building skills. You are confident at liaising at all levels. The other essentials include - 10 years+ experience supporting at the senior executive level High level organisation and administration experience MS Office skills Desirable Experience using Salesforce or other similar CRM Experience working remotely from DirectorPrincipal Professional Services Industry sector experience INTERESTED? This is an excellent opportunity to continue your career as an EA in an entrepreneurial, fast-paced professional services environment. You™ll work with talented, down-to-earth and fun people, and be given challenging work that makes a visible impact on the business. If this sounds right for you then we look forward to hearing from you. To apply please submit your CV with a cover letter addressing the key requirements. Applicants should hold Australian CitizenshipPermanent Residency to apply.

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Assistant

    Executive Assistant Our vision is to be a leading public university of technology recognised for our global impact. We are a dynamic and innovative university, ranked by the Times Higher Education as Australias top young university, and located centrally in one of the worlds most liveable cities. With a culturally diverse campus life and extensive international exchange and research programs, UTS prepares graduates for the workplaces of today and tomorrow. The UTS Business School- Deans Unit is recruiting for an Executive Assistant to provide high level administrative and secretarial support to the Associate Dean, Indigenous Leadership and Engagement. As this is an identified role pursuant to the exemption granted to UTS under s126 of the Anti-Discrimination Act 1977 (NSW), we will only consider Aboriginal andor Torres Strait Islander candidates for this position. UTS Business School, part of the University of Technology Sydney, delivers a broad range of degree programs at undergraduate and postgraduate levels and through its executive development programs. It is also recognised internationally for its innovative research. UTS Business School consists of five academic disciplines Accounting, Economics, Finance, Management and Marketing. If successful in applying for this role, you will Manage the diary of the Associate Dean (Indigenous Leadership and Engagement) and organising travel arrangements as required Manage all forms of communication in a proactive and positive manner to enhance the working relationships with members of the University community and external parties Acquit credit cards and reconcile expenses that relate to the activities undertaken by the Associate Dean (Indigenous Leadership and Engagement) Assist with organising events, including marketing, catering and room bookings Provide secretariat support to committees and working groups of the Associate Dean (Indigenous Leadership and Engagement) including researching, writing support documents, preparing professional power point slides, preparing agendas and papers, taking minutes, routine filing and following up action items Produce correspondence, memos, letters, forms, contracts and other types of documents Deliver process improvement by reviewing local procedures, recommending changes and implementing outcomes With examples, please outline in a separate document how you meet the following five key selection criteria points below Excellent negotiation, conflict resolution, relationship building and influencing skills Outstanding interpersonal, verbal and written communication skills Excellent teamwork and collaboration skills Excellent computer skills, including high level proficiency with Microsoft Office software particularly Outlook. Knowledge of Indigenous people and issues affecting them Remuneration Base Salary Range 69,663 to 79,695 pa (HEW 5) This role attracts 17 superannuation (pension) in addition to the base salary. UTS staff also benefit from a wide range of Employee Benefits include flexible work practices, child care centres, generous parental leave and salary packaging opportunities. This position is part-time (21 hours per week) and appointment will be made on a continuing basis How To Apply For the full list of the selection criteria and role responsibilities please click the apply link and download the Position Description from the UTS website. You are required to address the selection criteria in your submission in a separate document. Only those applications submitted via the UTS online recruitment system will be accepted. As you will be unable to save your application once started, please have all required documents and information available prior to commencing. Please ensure that the file name for each document submitted includes IRC140365. Specific enquiries or issues with your application may be directed to the UTS Recruitment Team at recruitmentuts.edu.au or on +61 (0) 2 9514 1080. Closing Date Wednesday 28 August 2019 at 11.59pm (AEST) Applicants must have current and valid work rights in Australia. Please note If you have a disability that requires adjustment to the recruitment process or an alternative application pathway please contact recruitmentuts.edu.au for assistance. At UTS, the concepts of equity and social justice are key to our core and purpose - we are recognised widely as supporting inclusivity and valuing diversity through our Wingara Indigenous Employment Strategy, Social Impact Framework and UTS Access and Inclusion Plan. Cited as a WGEA Employer of Choice since the inception of the award, we are now among the first Australian institutions to receive the Athena SWAN Bronze Accreditation for our commitment to action addressing gender equity in the STEMM disciplines.

    location NSW 2000, Sydney NSW 2000, Australia


  • Demand System Executive

    Would you like to work in a dynamic and challenging environment where you will be supported to reach your potential? There are opportunities available for the role of Demand System Executive About The Role The Demand System executive will be required to work with both internal and external users to review and evaluate existing systems, formulate new system requirements, design the operations and processes to meet user™s business needs. As part of their daily role the Demand System executive will be required to use data and process modelling techniques to create clear system specifications and processes for the design and development of system parameters. The Demand System Executive will serve as the central reference and source of information, providing guidance, assistance and support in the system project decision making process. The Demand System executive will support the Demand System and Planning Manager in the successful Design, testing and implementation of a Demand Sensing System and processes to drive down cost and complexity in the Demand Planning, operations and broader Marketing function. Your typical responsibilities will include Carry out analysis to define configuration specifications and business technological requirements Develop and implement best practices and processes for improved system methods Run user acceptance testing to monitor performance and ensure optimum quality Liaise with internal external stakeholders to determine best practices and guidelines for system functionality Prepare training documentation and modules for users and run formal training sessions and seminars Maintain an up-to-date knowledge of IT and business processes Use process and data modelling techniques to test, adapt and maintain system software Offer recommendations on ways to improve system processes on an ongoing basis Maintain accurate records of relevant technical and business information Communicate with users to obtain feedback and assist in resolving issues Conduct research to identify ways to improve systems performance and efficiency Collaborate with technical specialists such as systems executives and developers to optimize and enhance the Demand Sensing System About You A degree in Industrial Engineering, Economics or similar discipline will be advantageous Proven experience in the field of Supply Chain, Demand Planning, Business Analysis and Quality Assurance The ability to clearly communicate technical solutions and requirements to both internal and external stakeholders as well as senior company management (oral and written) The ability to conceptualise and think creatively Effective negotiation and customer management skills Sound administrative skills and good analytical and reporting abilities Effective time management and personal organisation skills An understanding of user needs and a business outcome approach with the ability to articulate visions A logical approach to problem solving and an investigative and inquisitive mind Annual Compensation AUD 81,000 - AUD 91,000 British American Tobacco is all about freedom of choice ” whether it™s our people or our products. Combined with our entrepreneurial spirit, it™s what™s driven our phenomenal success. We started trading tobacco over a hundred years ago. Today, we™re a multibillion dollar company with more than 200 brands in our portfolio. With robust positions in each of our regional markets, our future looks equally bright too. There™s no doubt our industry is controversial ” we™re the first to admit that. But rest assured, we take a responsible approach to our trade. In our market, we observe every law and regulation regarding tobacco (in many cases going further through our own voluntary code). Not only that, we treat our Global farmers fairly, invest in the environment and help to sustain local communities. We also excel at developing our own people into leaders of the future. As a firm with a high-performance culture, we™ll expect a lot from you. But we™ll support you every step of the way to help you deliver. If you™re passionate and ambitious, rapid career progression is a reality here. And because we™re such a large firm (we employ more than 55,000 people worldwide), there are plenty of exciting opportunities for you to develop a truly extraordinary career.

    location NSW 2000, Sydney NSW 2000, Australia


  • PA/Executive Assistant

    Broadspectrum is an operations, maintenance and construction services organisation, operating globally in the resources, energy, industrial, infrastructure, rail, property and defence sectors. This is a diverse and growing business offering the training, opportunities and support you need to begin and build a successful career. Broadspectrum are looking for an executive assistant to effectively coordinate travel and provide admin assistance to the North Sydney HR-GMs and HR team within the North Sydney Office. This position will see you based in the North Sydney office across a 38 hour week for an estimation of 34 weeks on an ASAP start payrolled through Skout Solutions. Tasks- Undertake administration tasks to ensure the professional operation of the HR Team Provide administration support to the HR GMs primarily in processing expenses and coordinating travel Provide administration support for HR including raising requisitions, managing purchase order process, ensure invoices promptly paid Review current and create new process and procedure documents Other ad-hoc Admin tasks and other duties as required by the HR GMs Experience and skills required- Certificate IV in Business Administration or similar qualification experience 3 years experience within a similar positionrole MS Office experience (intermediate advanced) Knowledge of SAP desirable Good communication skills and the ability to converse at all levels confidently Demonstrated experience with problem solving and time management Demonstrated written and verbal communication skills High level interpersonal skills, both oral and written, and the ability to communicate effectively with internal and external customers If you possess the experience above and are looking for an immediate start with an exciting company that works across diverse contracts please apply Now or call Ben on 0419581143 for a confidential conversation.

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Assistant - Financial Services - Competitive Salar...

    Executive Assistant - Financial Services - Competitive Salary + Benefits - CBD About the Company Boutique„s client is a leading global investment firm located in dazzling offices in the hub of Sydney CBD with Harbour views. They are seeking an experienced Executive Assistant to join their amazing professional team to help support and reach their business goals. About the Role This role is responsible for providing high quality support to the Executives and extended team Key Responsibilities Comprehensive diary and calendar management Organising of travel arrangements œ extensive international and domestic Liaising with clients Arranging and coordinating meetings œ internally and externally œ within different time zones Management of expenses monthly Screening and management of calls Compliance Forming relationships with key stakeholders (both internal and external) Plan forescalate any foreseeable issues Provide support and general administration tasks Working as a team alongside other Executive Assistants Additional duties as required About You Minimum of 5 years„ experience in an EA role, preferably in Financial Services Experience supporting multiple Senior Executives Strong attention to detail Advanced skills for Microsoft Office Confident, high level interpersonal and communication skills Strong organisation skills, including effective time management Ability to work with internal and external stakeholder of various levels How to Apply Dont miss out on this Senior opportunity. Click on to APPLY button or contact Chloe on (02) 8098 0985 For the most up to date roles and recruitment information please add us on Facebook httpswww.facebook.comboutiqueconsult or follow us on LinkedIn httpswww.linkedin.comcompanyboutique-the-consultancy Chloe 02 8098 0985 Level 6, 84 Pitt Street Sydney NSW 2000, Australia boutiqueconsult.com.au

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Assistant

    This is a 4-5 month contract with the possibility of extension, the role is based in Mascot and is paying between 40-45+ super per hour. The Company We connect the world™s leading businesses to their customers, employees and partners inside the most interconnected data centres. In 50+ markets across five continents, We are where companies come together to realise new opportunities and accelerate their business, IT and cloud strategies. In a digital economy where enterprise business models are increasingly interdependent, interconnection is essential to success. We operate the only global interconnection platform, sparking new opportunities that are only possible when companies come together. The Team We are a young, friendly and dynamic team. We are extremely hardworking and looking for somebody like-minded to fit in and become part of the team. The Role Diary and email management Booking travel and accommodation Organising meeting rooms High level administration Compile PP presentations and reports YOU At least 4 years EA experience Ability to work within a fast paced environment Highly organised Advanced computer literacy in MS Office products including Word, Excel, PowerPoint, Outlook and Adobe Suites Ability to manage a number of workload requests to meet changing priorities, agreed standards and firm deadlines Strong verbal and written communication skills Proven ability to compile high level powerpoint presentations as well as detailed reports Attention to quality and detail Strong organisational, time management skills and the ability to work well under pressure Problem analysis and problem-solving skills If you meet the above requirements please click APPLY. You must have FULL Australian working rights for this role as it may extend past the 4-5 months (no student or working holiday visas) The application form will include these questions Which of the following statements best describes your right to work in Australia?

    location NSW 2000, Sydney NSW 2000, Australia


  • Personal Assistant

    Personal Assistant About the Opportunity The Personal Assistant to the GM of Property Management and State Development Manager for Fabcot provides professional administrative support whilst maintaining the appropriate level of confidentiality and integrity of all communication and information engaged within the department. You will ensure smooth and efficient operation for the team that provides comprehensive, proactive property solutions to support Woolworths retail businesses and their future growth. You will be Managing the GM Property Management and NSW State Development Manager™s diaries Organising appointments as required including coordinating meetingsconferences and phonevideo conferencing Setting up and managing meetings including monthly Senior Leadership team, team meeting, PCG meetings with state teams and Portfolio review meetings with landlords. Organising and preparing all necessary documents for meetings, distribute agendas, invites, ensure meeting rooms are reserved with appropriate catering Taking and distributing minutes in a timely manner Typing of correspondence including letters, memos, notes Forward planning of travel as required in accordance with company guidelines and procedures On boarding of new starters, when required Coding expenses and reconciling monthly credit card statements. More about you You™ll bring a proactive and customer-focused attitude alongside your experience as a personal assistant at a senior level in a retail environment. We™re looking for Exceptional written and verbal communication skills Exceptional organisational skills Experience with Gmail, Google Calendar, Google+, Google Drive, Google Meet preferred Intermediate MS Office Suite applications High level of integrityconfidentiality Good business acumen Joining the Group As an inclusive, team-first company, our people are at the core of everything we do. As our Group continues to evolve, innovate and support our communities, we encourage our team members to do the same with their own careers, by providing ongoing opportunities to grow and make a real difference. Woolworths Group is backed by some of Australia™s most recognisable retail businesses, there are always new opportunities on the horizon for all our team members, but most importantly, we™re all about creating better experiences “ for our customers and for each other. We value flexibility, and encourage our team members to work in ways that meet their worklife commitments and support their wellbeing. Diversity and inclusion are important to us, and we work to create a vibrant and inclusive workforce that™s reflective of the communities we™re in. We™re social - connect with us at WOWcareers through LinkedIn LI, Facebook or via www.wowcareers.com.au Sound like your next opportunity? Apply now or head along to www.wowcareers.com.au to discover more

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Assistant to CEO | Creative Industry | $100k+

    Executive Assistant to CEO Creative Industry 100k+ EA to CEO - 11 partnership with a forward-thinking executive Stunning offices a stone throw from the CBD Enjoy a dynamic and fast paced industry in the creative hemisphere The Opportunity This is an attractive career opportunity for a career EA to support an influential and reputable executive. Enjoy a true 11 dynamic where you are required to be two steps ahead at all times, enjoy making your executives life easier and being a genuine right hand. To be successful in this position you must have prior experience working as a high level, fast paced Executive Assistant, ready for a career defining role and challenge. Furthermore you must have the confidence to deal with big personalities, thrive in a smaller, fast paced and more agile environment. The Role In supporting this extremely busy CEO, you will be required to manage Complex diary management and extensive domestic and international travel coordination Email management and prioritisation Managing a variety of stakeholders add building sound relationships on behalf of the CEO Event coordination, execution and attendance Coordination of presentations Preparation of documents, reports and information Project management and execution and Running of personal errands “ small and large when required. The Expertise To be considered for this position, you will hold a minimum of 5 years experience as an Executive Assistant ideally with exposure to media, entertainment or creative industries. In addition to the above, you will enjoy an agile and fast based business environment. Thrive on managing last minute changes and juggling priorities will come naturally. You will be confident, and incredibly well organised. Your career as an EA is important to you and you will be rewarded with an incredibly sound relationship with your executive and full autonomy within your role. The Next Step We will move quickly with interviews so please dont delay in submitting your resume for this opportunity. Should you have any questions, youre welcome to contact Grace Lamey on 0499 910 241. chat with us Assistant Sydney is a specialist recruitment firm focused solely on Office Support talent searches, salary benchmarking and career planning. Our goal is to help clients and candidates navigate an increasingly competitive and challenging employment market. assistant sydney Level 32, 200 George Street, Sydney 2000 02 8277 4124 assistantsydney.com.au

    location NSW 2000, Sydney NSW 2000, Australia


  • PA/Executive Assistant

    Exposure to a large Multinational Company with diverse contracts 40 per hour temporary opportunity for a HR Executive assistantPA 34 week requirement with possible permanent opportunity (for the right person) PAExecutive Assistant Broadspectrum is an operations, maintenance and construction services organisation, operating globally in the resources, energy, industrial, infrastructure, rail, property and defence sectors. This is a diverse and growing business offering the training, opportunities and support you need to begin and build a successful career. Broadspectrum are looking for an executive assistant to effectively coordinate travel and provide admin assistance to the North Sydney HR-GM™s and HR team within the North Sydney Office. This position will see you based in the North Sydney office across a 38 hour week for an estimation of 34 weeks on an ASAP start payrolled through Skout Solutions. Tasks- Undertake administration tasks to ensure the professional operation of the HR Team Provide administration support to the HR GM™s primarily in processing expenses and coordinating travel Provide administration support for HR including raising requisitions, managing purchase order process, ensure invoices promptly paid Review current and create new process and procedure documents Other ad-hoc Admin tasks and other duties as required by the HR GM™s Experience and skills required- Certificate IV in Business Administration or similar qualification experience 3 years™ experience within a similar positionrole MS Office experience (intermediate advanced) Knowledge of SAP desirable Good communication skills and the ability to converse at all levels confidently Demonstrated experience with problem solving and time management Demonstrated written and verbal communication skills High level interpersonal skills, both oral and written, and the ability to communicate effectively with internal and external customers If you possess the experience above and are looking for an immediate start with an exciting company that works across diverse contracts please apply Now or call Ben on 0419581143 for a confidential conversation.

    location NSW 2000, Sydney NSW 2000, Australia


  • Executive Assistant

    Executive Assistant “ Westmead Private Hospital Permanent Full Time About the Role Westmead Private Hospital is a modern 159 bed facility offering a comprehensive range of surgical, maternity and medical services. Located in western Sydney, Westmead Private has developed a strong focus in interventional cardiology, cardiac surgery, neurosurgery, urology and orthopaedics. We are seeking an experienced and enthusiastic individual with strong customer service skills to work with the Executive team at Westmead Private Hospital. The successful candidate will be responsible for Administrative support to the executive team Responding to enquiries presented at executive reception Credentialing of doctors Providing HR support across the site. About You The successful candidate will possess excellent verbal and non-verbal communication skills and strong customer service skills. You will show prove ability in working effectively in a team environment and individually as required. You will have experience in completing tasks within designated timeframes. You will also bring the following Administration experience (essential) Demonstrated computer proficiency in Microsoft programs (i.e. Word, Excel, Outlook) Experience in taking minutes at meetings (desirable) Experience with Meditech, SAP and Mercury (desirable) Understanding of the importance in protecting confidential information Why Ramsay? Flexible work practices to best match your worklife balance Professional Development “ Grow your career across our national network Employee assistance program Industry discounts across private health insurance, retail services, financial services and more. About the Organisation The Hospital is operated by Ramsay Health Care, a global operator of private hospitals and primary care clinics with 73 Australian sites employing over 30,000 people. Ramsay focuses on maintaining the highest standards of quality and safety, being an employer of choice, and operating its business according to The Ramsay Way philosophy People Caring for People. How to Apply All applications must be lodged online. Please click the Apply button within this ad to lodge an application (applications should include cover letter, CV and 2 current work-related referees). If you would like to discuss this opportunity, please contact Kylie Prideaux on 02 8837 8934 Close Date 30082019 at 1155 PM

    location NSW 2000, Sydney NSW 2000, Australia


TRUSTED BY
  • subanu Logo
  • west field Logo
  • bmw Logo
  • fox Tel Logo
  • vodafone Logo
  • universal Logo
  • priceline Logo
  • qantas Logo
  • hp Logo
  • citi bank Logo